Ellé León
Sunnyvale,CA
Summary
Dynamic C-level administrator and business services expert with over 15 years of exemplary experience in fast-paced, high-demand environments across various industries
Overview
24
24
years of professional experience
Work History
CORPORATE LEGAL SECRETARY
Weil, Gotshal & Manges
Redwood City, CA
05.2015 - Current
- Company Overview: Private Equity M&A Group which acts as legal counsel for tech clients throughout Silicon Valley and beyond.
- Directly support the managing partner of the firm.
- Open new client matters, initiate conflict reports, accurately enter attorney time, upkeep client files, work with accounting and billing, and handle document requests from outside of the firm
- Coordinated schedules for the Managing Partner and executive team meetings
- Organized travel arrangements, including itineraries and accommodation bookings
- Prepared meeting materials, compiling agendas and supporting documents efficiently
- Maintained filing systems, ensuring easy access to important documents and records
- Liaised with clients and vendors, fostering positive relationships for smooth operations
- Revise PowerPoint presentations for various internal events or external client meetings
- Greeted visitors in a professional manner and conducted tours of the facility when needed
- Created expense reports for business trips taken by the Managing Partner using company software systems
ADMINISTRATIVE COORDINATOR
Gilead Science, Inc.
Foster City, CA
04.2012 - 04.2015
- Executed management of executive calendars for Oncology and Inflammation Vice Presidents, optimizing time utilization.
- Delivered robust support to 30 staff members at two sites within fast-paced settings.
- Recognized for outstanding work ethic; acted as an example for peers.
- Maintained high data accuracy in all documentation and correspondence.
- Enhanced communication flow by clarifying processes among various personnel levels.
- Orchestrated travel arrangements for executives, senior directors, and candidates efficiently.
- Drafted important reports and meeting materials to support organizational objectives.
- Facilitated training and onboarding processes for new hires across departments.
SENIOR ADMINISTRATIVE ASSISTANT
Houlihan Lokey
San Francisco, CA
01.2011 - 04.2012
- Executed high-level support for Senior Vice Presidents, Managing Director, and Analyst during project duration
- Streamlined coordination of FAS meetings and special events, including US Open networking sessions
- Analyzed and processed bi-monthly expense reports with gathered relevant data
- Researched prospects utilizing LinkedIn, Yahoo Finance, and other online resources
- Generated weekly TFR, SLX, call reports, and prospect forms for management review
- Scheduled meetings and organized calendars for senior executives efficiently
- Delivered administrative assistance to enhance operations of senior management team
SENIOR ADMINISTRATIVE ASSISTANT
ProUnlimited, Inc.
Burlingame, CA
01.2010 - 01.2011
- Coordinated complex meeting arrangements for teleconferences and video conferences.
- Ensured compliance with hotel, travel, and registration requirements.
- Prepared accurate travel expense reports for U.S. and global operations.
- Developed engaging presentations using PowerPoint to support meetings.
- Organized teambuilding off-sites and facilitated internal and external staff meetings.
EXECUTIVE ASSISTANT/OFFICE MANAGER
Osprey Ventures
Redwood Shores, CA
07.2007 - 01.2009
- Provided direct support to CEO and Managing Director at Osprey Ventures and GKM Ventures.
- Managed executive calendars and scheduled appointments effectively.
- Maintained confidential files and sensitive information securely.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Coordinated daily office functions and organized travel for Southern California and Silicon Valley.
EXECUTIVE ASSOCIATE ASSISTANT
Stanford Management Company
Menlo Park, CA
03.2001 - 06.2007
- Facilitated legal investment agreements and documents for executive teams in Separate Investments Division and Real Estate & Natural Resources.
- Coordinated meetings between executives and external stakeholders to ensure effective communication.
- Developed written communication materials, including letters, memos, emails, presentations, and reports.
- Arranged travel logistics, including visas, itineraries, accommodations, and transportation for executives.
- Managed timekeeping, file organization, budgeting, and expense reporting processes.
- Executed quarterly bulk mailings with precision, ensuring timely delivery of critical documents.
- Supported Charitable Trust Group by enhancing Donor Relations initiatives.
- Contributed to recruitment efforts and organized team-building events to foster collaboration.
Education
Associate of Science - Paralegal Program
Phillips Graduate Institute
04-1992
Bachelor of Arts - Coursework
CSU LONG BEACH
Long Beach, CASkills
- Office management and administration
- C-level relationship management
- Logistics planning
- Executive calendar management
- Event organization
- Travel coordination
- Calendar management
- Effective communication
- Attention to detail
- Corporate law
- Team collaboration
Affiliations
2025 Bikram Yoga Bronze Winner Regional Competition, Berkeley, CA
References
References available upon request.
Timeline
CORPORATE LEGAL SECRETARY
Weil, Gotshal & Manges
05.2015 - Current
ADMINISTRATIVE COORDINATOR
Gilead Science, Inc.
04.2012 - 04.2015
SENIOR ADMINISTRATIVE ASSISTANT
Houlihan Lokey
01.2011 - 04.2012
SENIOR ADMINISTRATIVE ASSISTANT
ProUnlimited, Inc.
01.2010 - 01.2011
EXECUTIVE ASSISTANT/OFFICE MANAGER
Osprey Ventures
07.2007 - 01.2009
EXECUTIVE ASSOCIATE ASSISTANT
Stanford Management Company
03.2001 - 06.2007
Associate of Science - Paralegal Program
Phillips Graduate Institute
Bachelor of Arts - Coursework
CSU LONG BEACH
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