Ella Farris
South Pasadena,CA
Summary
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
4
4
years of professional experience
Work History
Business Manager / Personal Assistant
Consuelo Lancellotti
Los Angeles
01.2024 - 01.2026
- Filed necessary paperwork to create and manage the company with the state, keeping the brand in good standing.
- Oversaw and ran courses designed to teach new designers the basics of luxury brands.
- Identified and maximized sales opportunities and worked to increase customer retention.
- Managed the CEO’s schedule including scheduling appointments, reservations, and booking travel.
- Coordinated logistics for executive meetings including venue booking and preparation, catering, and material preparation.
- Developed and implemented new filing and organizational practices.
- Managed and reconciled expense reports for CEO, ensuring accuracy and compliance.
- Oversaw billing and invoicing processes for business operations and client accounts.
- Represented CEO at industry conferences and expositions focused on textiles and fashion trends.
- Developed and implemented strategic plans to enhance business performance and client satisfaction.
Executive Assistant / Operations Assistant
Inner City Law Center
Los Angeles
03.2025 - 12.2025
- Coordinated and supported the calendar and activities of the CEO and other senior leaders, including calls, meetings, presentations, and other communications.
- Developed materials (presentations, reports, scripts, etc.) for internal organizational resources, key meetings and events with staff, board members, partner organizations, government officials, and donors.
- Collaborated with, and achieved results through, others by building strong and sustainable relationships with people throughout the organization, including acting as a key point of contact.
- Performed administrative functions, in support of the CEO, such as note-taking, document preparation, invoice submission, and data entry.
- Created organizational databases and dashboards, conducted research, and carried out other projects as prescribed.
- Support in the development of new initiatives regarding programmatic and operational policies.
- Coordinated and supported execution of company-wide events to enhance employee engagement and organizational culture.
Accounting Specialist
Inner City Law Center
Los Angeles
12.2024 - 03.2025
- Audited employee certifications and process salary increases for employees using Paycor HRIS system
- Audited accounts payable/receivable using QuickBooks, ensuring 100% accuracy in financial records.
- Supported with grant invoice process, including detailed budget reconciliation and accurate expense coding
Executive Assistant / Bookkeeper
AEC Financial
Monrovia, CA
01.2024 - 12.2024
- General office, personal assistant, and administrative assistant for CEO, senior staff, and clientele
- Managed communications for high profile clientele
- Created and managed financial reports and pay vendor invoices for clientele
- Trusted with sensitive confidential information
- Drafted correspondence on behalf of clientele and senior staff
- Developed and updated administrative systems for efficiency
- Developed and implemented processes to increase efficiency of workflow
- Onboarded and trained new administrative assistants
Leasing Coordinator
All Points Media
Beaverton, OR
07.2022 - 12.2023
- Managed and coordinate a high volume of programs and outreach to clients
- Coordinated sales between the company and independent parties
- Handled monetary consents for many different establishments
- Worked quickly and efficiently with a small team of people to close programs and meet program goals
- Consistently surpassed sales goals
Education
World Art History Certificate -
Smithsonian Associates
Washington DC01-2021
High School Diploma - undefined
California Pacific Charter Schools
01-2021
Skills
- Strong teamwork skills
- Strong problem solver
- Comfortable multitasking
- Excellent organizing skills
- Paycor Proficient
- Deadline driven and dependable
- Office 365 and Adobe proficient
- QuickBooks adept
- Executive support
- Administrative support
- Office management
Timeline
Executive Assistant / Operations Assistant
Inner City Law Center
03.2025 - 12.2025
Accounting Specialist
Inner City Law Center
12.2024 - 03.2025
Business Manager / Personal Assistant
Consuelo Lancellotti
01.2024 - 01.2026
Executive Assistant / Bookkeeper
AEC Financial
01.2024 - 12.2024
Leasing Coordinator
All Points Media
07.2022 - 12.2023
High School Diploma - undefined
California Pacific Charter Schools
World Art History Certificate -
Smithsonian Associates