ELLA RYAN
Jacksonville
Summary
Professional buyer with strong track record in procurement and supply chain management. Known for building effective supplier relationships, negotiating favorable terms, and ensuring timely delivery of quality products. Highly collaborative, adaptable to changing needs, and consistently delivers results that drive organizational success. Skilled in strategic sourcing, contract management, and inventory optimization.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Senior Buyer
Amentum
06.2024 - Current
- Establishes source of supply, negotiates price, delivery date, and other necessary commitments based upon authorized requisition and complies with company policies and federal regulations.
- Ensures compliance with FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
- Conducts purchase order file reviews in support of Government audits.
- Establishes source of supply, negotiates price, delivery date, and other necessary commitments based upon authorized requisition and complies with company policies and federal regulations.
- Negotiating and managing multiple contract types, including Firm Fixed Price (FFP), Time and Material (T&M) and cost type (CPFF, CPIF).
- Evaluates proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations.
- Contacts suppliers, secures bids, and executes purchase orders in accordance with Amentum procedures.
- Negotiates and settles with suppliers regarding damage claims, rejections, losses, return of materials, over shipments and cancellations.
- Reviews purchase requisitions and executes purchase orders with approved suppliers.
- Executed in-depth market research to analyze industry trends and consumer preferences.
- Facilitated the creation and processing of purchase orders to ensure timely procurement of goods.
- Managed inventory control processes to optimize stock levels and reduce waste.
- Adheres to Supply Chain Procurement procedures to assure follow-up and administration of purchase order files.
- Ensures compliance with FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
- Negotiated contracts with suppliers to secure favorable terms and pricing.
- Identified new suppliers through market research, generating competitive bids for better pricing.
Senior Buyer
RBM Medical Services
05.2022 - 05.2024
- Issue requests for quotes/proposals (RFQ/RFP)
- Analyze and create POs for all commodities assigned
- Creation and maintenance of Purchase Order system, including confirmations and follow-up.
- Request, analyze, and make strategic decisions about quotes from suppliers for new parts or design changes to existing parts.
- Coordinate Product Change Notification Process.
- Responsible for identifying and managing Company vendor / supplier relationships.
- Negotiates strategic purchasing contracts and vendor stocking agreements.
- Negotiates pricing and delivery of materials / components.
- Projects inventory needs including min / max requirements for standard components based on sales forecasts, historical usage, and lead times.
- Responsible for Return to Vendor (non-conforming material) program.
- Responsible for development of standards and maintenance of Purchasing MRP data in ERP system.
- Complete comparison of suppliers for sourcing decisions.
- Communicate shortages on current and future production schedules. Communicate requirements to suppliers.
- Monitor suppliers and customer orders to ensure timely execution.
- Negotiate contracts with suppliers.
- Generate purchase order from approved requisition.
- Price updates in systems, control and follow up price deviation.
- Setting up new vendors in vendor data base.
- Purchases parts, equipment, and materials or other Maintenance, Repairs, by preparing request for quotations and submitting purchase orders with approved suppliers.
- Conducts supplier site visits and evaluates them as to production capability, performance, delivery, and other key business criteria.
- Www.rbmservices.com
MATERIAL PLANNER/BUYER
SL Tennessee
06.2015 - 05.2022
- Validate inter-warehouse transfers are properly booked in SAP to ensure inventory accuracy.
- Review Plant production schedules and SAP materials requirement planning system to determine raw material needs over a six-to-eight-week time horizon.
- Interfaces with operating and support groups (Purchasing, Contracts, Finance, QA, Manufacturing) to collect data for preparation of schedules and reports providing status reports to internal and external contacts.
- Perform as a Subject Matter Expert and develop lower-level Planners in SAP and in Business Instruction documentation.
- Perform daily SAP system reviews and metric analysis to identify potential and actual material shortages, review order progress, material rejection, scrap, and rework.
- Coordinate and execute scheduling activities for assigned part numbers using SAP.
- Assure that the Operations have the necessary materials, to meet required manufacturing / production levels.
- Monitor supply and demand misalignment using SAP and collaborate with Master Scheduler.
- Maintain key MRP modifiers in SAP Master Data.
- Create and maintain integrated processes among Operations, Sourcing, Manufacturing, Sales, Marketing Services and outside suppliers to implement the planning/replenishment process, while identifying procedures and tools needed to employ these systems.
- Responsible for managing resin orders as assigned by Material Manager.
- Maintain pre-established inventory safety stocks on a weekly basis. Verify stocks integrity in SAP and WMS software along with daily auditing warehouse material.
- Negotiate pricing with new vendors.
- Process supplier chargeback to supplier for inventory fallout issues.
- Coordinate with supplier/Freight forwarder to ensure materials arrives on time and properly establish appropriate inventory levels for supply chain. Place purchase orders based on skid/pallet quantities to minimize freight cost per item.
- Updates PO releases and issues forecast to suppliers weekly or bi weekly, prioritizes and remedies potential short-stock issues, delays, and damages/rework so as to get the material on time.
- Entering expedite Freight Cost. Process Monthly Procurement Report.
Import Export/Custom Clearance Specialist
SL Tennessee
04.2014 - 06.2015
- Filing ISF (3461) with US Customs using ACE Portal minimum of 24 hrs. prior to freight leaving foreign port.
- Filing Customs Entry (7501) with US Customs using ACE Portal within 5 days of freight reaching US Port.
- Communicating with Freight Forwarders (Korean) to coordinate receipt of shipping docs for ISF & Entries.
- Look up and Verify Harmonized Tariff Code & Certificate of Origin for current stock items.
- HTS Coding and Determining & Certifying Country of Origin & Free Trade Agreement qualifications (NAFTA).
- Maintain database/spreadsheets for Records.
- Maintain Dropbox data of in-transit freight for materials and receiving groups.
- Facilitate resolving any issues that may delay shipments @ Customs Prepare reports for accounting for payments to US Customs and TRG Direct Follow up payments to US Customs and TRG for recordkeeping.
- Prepare various reports from the ABI Interface and the ACE Portal.
Customer Service/Logistic Coordinator
SL Tennessee
09.2011 - 03.2014
- Send and Receive EDI.
- Print standard labels according to task sheet for the production line or shipment.
- Complete shipping paperwork/labels based on customer orders and provide to warehouse.
- Work with all related departments on customer issues and complaints. Respond to customer once solution is found.
- Work with various customer website applications.
- Work with standard and expedite carriers on pickups.
- Follow up with truck schedules and complete daily closing for customer service and shipping departments.
- Daily report.
Accounting Specialist
Department of Agrarian Reform - Government Agency
03.1998 - 10.2008
- Review, code, and process invoices for accounts payable.
- Process accounts receivable functions including deposits and revenue recognition.
- Maintain and balance the general ledger, ensuring accuracy and timeliness.
- Complete bank reconciliation processes, identifying any discrepancies or out-of-balance transactions.
- Assist with the preparation of financial and statistical statements and reports. Compile and prepare routine reports and summaries. Assist in preparing for the annual audit.
- Perform payroll functions, ensuring accurate payment of wages on a bi-weekly basis.
- Maintains employee data in the payroll system for both new and existing employees.
- Track attendance for all staff, reviewing reports each pay period to identify potential issues.
- Assist in planning and coordinating special events and recognition programs for employees.
- Philippines
Education
BS - Business Administration major in accounting
University of the East
Philippines01-1997
Skills
- Material management
- Electronics knowledge
- Automotive knowledge
- Medical knowledge
- Manufacturing Assembly knowledge
- Purchasing strategy
- Cost analysis
- Global procurement
- Competitive sourcing
- ERP systems
- Data analysis
- Vendor negotiations
- Researching goods
- Contract negotiation
- Materials sourcing
- Pricing negotiations
- Multi-tasking strength
- Verbal and written communication
- Purchase order management
- Purchasing expertise
- Purchasing strategies
- Supplier sourcing
- Ordering and purchasing
- Supplier due diligence
Certification
Training:
Classification of Automotive Products
NAFTA Certification
Understand Customs, ACE importer Module
Examining the new Trade Facilitation and Enforcement Legislation
Definitions of INCOTERMS
Custom Self Filing and Trade Compliance
DFAR Training (Defense Federal Acquisition Regulation)
RFQ- Request for Quote
AFR- Additional Fund Request
Purchase Order
Counterfeit parts
CAS & FAR Training (Cost Accounting Standards) and FAR (Federal Acquisition Regulation)
Super Sourcing Training
Controlled Unclassified Information Awareness Training
Annual Business Ethics & Compliance Training
Training
- Classification of Automotive Products
- NAFTA Certification
- Understand Customs, ACE importer Module
- Examining the new Trade Facilitation and Enforcement Legislation
- Definitions of INCOTERMS
- Custom Self Filing and Trade Compliance
- Amentum-Procurement/Buyer Training Program Attended
- FAR Training
- RFQ- Request for Quote
- AFR- Additional Fund Request
- Purchase Order
- Counterfeit parts
- Small Business
- Super Sourcing Training
- Workflow Module
- Controlled Unclassified Information Awareness Training
- Annual Business Ethics & Compliance Training
Languages
English
Full Professional
Timeline
Senior Buyer
Amentum
06.2024 - Current
Senior Buyer
RBM Medical Services
05.2022 - 05.2024
MATERIAL PLANNER/BUYER
SL Tennessee
06.2015 - 05.2022
Import Export/Custom Clearance Specialist
SL Tennessee
04.2014 - 06.2015
Customer Service/Logistic Coordinator
SL Tennessee
09.2011 - 03.2014
Accounting Specialist
Department of Agrarian Reform - Government Agency
03.1998 - 10.2008
BS - Business Administration major in accounting
University of the East