Summary
Overview
Work History
Education
Skills
Timeline
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ELLEN CHAFFEE

ELLEN CHAFFEE

Lawrenceville,GA

Summary

Experienced individual providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills.

Overview

15
15
years of professional experience

Work History

Safety Administrative Assistant

Inglett & Stubbs LLC
02.2018 - 07.2018
  • Improved workplace safety by conducting regular audits and implementing corrective actions.
  • Streamlined internal communication for safety updates by creating a centralized information hub.
  • Reduced workplace incidents by developing and enforcing comprehensive safety policies and procedures.
  • Assisted in maintaining OSHA compliance, ensuring timely submission of required documentation.
  • Provided administrative support to the Safety Manager, facilitating efficient execution of all safety initiatives.
  • Maintained accurate records of employee training sessions, certifications, and medical evaluations as required by regulations.
  • Coordinated with outside vendors for specialized training sessions or equipment maintenance, ensuring optimal operation of critical systems.
  • Ensured proper documentation storage by organizing electronic files according to company guidelines and regulatory requirements.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Coordinated employee training programs to promote professional development and skill enhancement.
  • Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
  • Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
  • Organized new employee orientation schedules for new hires.

Executive Administrative Assistant

Jim Ellis Chevrolet
11.2015 - 01.2017
  • Enhanced communication between departments through proactive coordination of meetings and events.
  • Increased productivity with the implementation of digital tools for document management and collaboration.
  • Conducted research on industry trends, providing valuable insights to support strategic decisionmaking.
  • Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
  • Coordinated staff training programs, improving overall efficiency within the company through skill development.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
  • Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
  • Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Handled confidential and sensitive information with discretion and tact.
  • Answered high volume of phone calls and email inquiries.
  • Led staff and vendors in providing high level of service for owner and guests.

Administrative Assistant

Elks Aidmore Children's Center
07.2014 - 11.2015
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Scheduled office meetings and client appointments for staff teams.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Drafted correspondence and other documents for CEO and department heads in company's voice.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.

Administrative Assistant

Option Care Home Health
05.2003 - 02.2009
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Created and maintained databases to track and record customer data.
  • Assisted development and implementation of new administrative procedures.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.

Education

Bachelor of Science - Business Management

Georgia State University
Atlanta, GA
05.2006

High School Diploma -

Eastside High School
Covington, GA
05.2003

Skills

  • Hazard Identification
  • Lockout and Tagout Procedures
  • Confined Space Entry
  • Incident Investigation
  • Risk Assessment Analysis
  • Injury Reporting Protocols
  • Electrical Safety Practices
  • Strong Problem Solver
  • Documentation and Recordkeeping
  • Excel Spreadsheets
  • Report Writing

Timeline

Safety Administrative Assistant

Inglett & Stubbs LLC
02.2018 - 07.2018

Executive Administrative Assistant

Jim Ellis Chevrolet
11.2015 - 01.2017

Administrative Assistant

Elks Aidmore Children's Center
07.2014 - 11.2015

Administrative Assistant

Option Care Home Health
05.2003 - 02.2009

Bachelor of Science - Business Management

Georgia State University

High School Diploma -

Eastside High School

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ELLEN CHAFFEE