Summary
Overview
Work History
Education
Skills
Timeline
Generic

Ellen Ortolani

Orleans,MA

Summary

Over 30 years experience in all aspects of bookkeeping, including payables, invoicing and receivables, account reconciliation, budget tracking, cost analysis, payroll, customer service, credit and collections, tax and year end preparation. Primary experience working in the construction industry with Quickbooks desktop and CoConstruct project management software. Additional extensive experience working in book publishing industry including sales, marketing and executive level management.

Overview

30
30
years of professional experience

Work History

Bookkeeper

HSO Contracting LLC
08.2015 - Current
  • Processed all bills and receipts daily as received
  • Cash flow and payables management
  • Weekly customer billings
  • Time tracking/Process payroll for employees
  • Monthly account reconciliation
  • Maintained trade partner insurance certificates
  • Insurance audit preparation for General Liability and Worker's Comp policies
  • Job cost tracking
  • Accounts Receivable/Collections

Bookkeeping Administrative Assistant

AD Build LLC
10.2014 - Current
  • Daily management of invoices, payments and deposits, maintaining accurate expenditure records in Quickbooks Desktop.
  • Corrected discrepancies in financial records for balanced books.
  • Implemented orderly, organized filing systems for easy record retrieval.
  • Presented monthly, quarterly and annual statements to support financial planning.
  • Completed and submitted information to accountant for corporate tax returns within deadlines.
  • Provided financial insights for budgeting and forecasting activities.
  • Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses.

Finance Manager

Paraclete Press
08.1993 - 08.2013
    • Trained new and existing staff members in various financial procedures and software programs.
    • Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
    • Supported operations management, sales, and marketing efforts to increase revenue and overall financial health.
    • Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
    • Created organizational structures to improve accounting and finance functions.
    • Forecasted trends and recommended improvements based on financial risk analyses.
    • Researched and facilitated software integration to streamline accounting and financial processes.

Education

2 Years - Accounting/Business Management

Cape Cod Community College
Barnstable, MA

Skills

  • Billing/Accounts Receivable
  • Credit and Collections
  • Monthly Account Reconciliations
  • Payables and Cash Flow Management
  • Customer Relations
  • MS Office Expertise
  • Data Research and Analysis
  • Financial Statements Expertise and Analysis
  • Quickbooks Desktop
  • CoConstruct Project Management software
  • Trade Partner insurance tracking for Contractor/Builder
  • Audit preparation for Worker's Compensation and General Liability insurance (for Contractor/Builder industry)
  • Payroll Processing

Timeline

Bookkeeper

HSO Contracting LLC
08.2015 - Current

Bookkeeping Administrative Assistant

AD Build LLC
10.2014 - Current

Finance Manager

Paraclete Press
08.1993 - 08.2013

2 Years - Accounting/Business Management

Cape Cod Community College

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Ellen Ortolani