ELLEN SHYMANSKY
ALEXANDRIA,US
Summary
Accomplished Executive Assistant/Office Manager with over 20 years of experience supporting C-Suite executives. Proficient in Office Management, Human Resources, Project Management, and specialized tools including MS Office Suite, Salesforce, and Google Suite. Demonstrated expertise in government, real estate, and corporate affairs while maintaining strict confidentiality and diplomacy.
Overview
15
15
years of professional experience
Work History
SR. EXECUTIVE ASSISTANT TO C-SUITE | OFFICE MANAGER
Redhorse Corporation
07.2022 - Current
- Enhanced CEO efficiency by managing calendar and providing administrative support.
- Prioritized appointments and reallocated schedules to optimize time management.
- Coordinated meetings and events with internal and external stakeholders effectively.
- Handled CEO correspondence, ensuring timely responses to emails and calls.
- Participated in high-level meetings, preparing essential reports and summaries.
- Executed logistics for Board of Directors meetings, ensuring smooth planning and execution.
SR. EXECUTIVE ASSISTANT POSITIONS TO CEOS AND OTHER C-SUITE MEMBERS
Miscellaneous Companies
08.2021 - 07.2022
- Enhanced executive efficiency through comprehensive calendar management and meeting coordination.
- Streamlined communication between US and EU teams for project engagement.
- Provided daily financial updates to CEO on accounts receivable and tax issues.
- Monitored project expenses and ensured compliance with tax reporting requirements.
- Facilitated meetings and distributed notes to relevant teams for effective knowledge sharing.
- Coordinated travel arrangements and planned events to support organizational operations.
EXECUTIVE ASSISTANT TO THE CEO AND HIS FAMILY, PROPERTY MANAGER
EEA Realty, LLC
04.2020 - 08.2021
- Served as primary contact for inquiries on commercial real estate projects.
- Coordinated travel arrangements for CEO and family, both domestic and international.
- Contributed to meetings focused on property management and financial planning.
- Managed CEO's personal finances and QuickBooks bill payments efficiently.
- Oversaw complex scheduling and travel logistics for CEO's calendar.
- Conducted data gathering and prepared reports for various research projects.
- Managed property operations for a 34-tenant office building with one direct report.
EXECUTIVE ANALYST TO THE REGIONAL VICE PRESIDENT
Lincoln Property Management, Lincoln Military Housing
04.2019 - 04.2020
- Developed project strategies through comprehensive housing data analysis.
- Managed construction and maintenance contracts to ensure timely project delivery.
- Coordinated meetings for HR hiring projects and property budget discussions.
- Planned and executed leadership meetings and conferences effectively.
- Engaged with government partners and local managers in strategic discussions.
- Performed administrative tasks including expense report reconciliation and CAC application tracking.
OFFICE MANAGER, EXECUTIVE ASSISTANT TO PRESIDENT OF HUNT DEVELOPMENT GROUP
Hunt Companies, Inc.
10.2010 - 04.2019
- Facilitated lobbying efforts by providing high-level support to senior executives.
- Coordinated logistics for board meetings, ensuring seamless execution and organization.
- Represented company at industry conferences and exhibitions, enhancing visibility and connections.
- Managed office construction projects, overseeing furniture and appliance installations effectively.
Education
ASSOCIATE'S DEGREE - English/French
Simon Marius Gymnasium
Gunzenhausen, GermanySkills
- Administrative Support (Expert), Calendar Management (Expert), Event Planning (Expert), Expense Reporting (Expert), Travel Arrangements (Expert), Office Management (Expert), Project Management (Expert), Communication (Expert), Diplomacy (Expert), Confidentiality (Expert)
- Meticulous attention to detail
- Calendar management proficiency
- Exceptional interpersonal skills
- Process improvement strategies
- High-level confidentiality
- Executive support expertise
- Professional presentation development
- Office equipment proficiency
- Strong organizational skills
- Adaptable to change
- Expert time management
- Effective problem solving
- Event planning expertise
- Excellent interpersonal skills
- Efficient travel arrangements
- Conflict resolution techniques
- Research and analysis
- Administrative skills
- Budget management experience
- Expert meeting facilitation
- Skilled in office technology
- Project coordination mastery
- Able to take direction
- Resourceful vendor relations
- Fluent multilingual capabilities
- Team leadership experience
- Customer Service-oriented
- Invoice processing
- Staff management
- Meeting planning
- Office administration
LANGUAGES
German (Native).
ADDITIONAL INFORMATION
- ACTIVE TS CLEARANCE
- IAAP CERTIFICATION
- VIRGINIA PUBLIC NOTARY
Timeline
SR. EXECUTIVE ASSISTANT TO C-SUITE | OFFICE MANAGER
Redhorse Corporation
07.2022 - Current
SR. EXECUTIVE ASSISTANT POSITIONS TO CEOS AND OTHER C-SUITE MEMBERS
Miscellaneous Companies
08.2021 - 07.2022
EXECUTIVE ASSISTANT TO THE CEO AND HIS FAMILY, PROPERTY MANAGER
EEA Realty, LLC
04.2020 - 08.2021
EXECUTIVE ANALYST TO THE REGIONAL VICE PRESIDENT
Lincoln Property Management, Lincoln Military Housing
04.2019 - 04.2020
OFFICE MANAGER, EXECUTIVE ASSISTANT TO PRESIDENT OF HUNT DEVELOPMENT GROUP
Hunt Companies, Inc.
10.2010 - 04.2019
ASSOCIATE'S DEGREE - English/French
Simon Marius Gymnasium