Eliane Pires
Boston
Summary
Experienced Talent Management Specialist with a strong background in employee onboarding, payroll management, and recruitment. Skilled in fostering positive employee relations, ensuring smooth payroll processing, and enhancing employee engagement. Proven ability to collaborate with cross-functional teams to meet organizational hiring goals and improve retention rates. Known for attention to detail, problem-solving skills, and proactive communication with employees.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Talent Specialist
Community Catalyst
10.2022 - 12.2024
- Created and implemented HR systems for payroll processing, benefits administration, recruiting, and I-9 compliance, streamlining workflows, improving data accuracy, and reducing processing time, ensuring seamless HR operations and compliance with regulatory requirements.
- Led end-to-end recruitment process, including sourcing, interviewing, and onboarding, to successfully fill positions across multiple departments, reducing time-to-hire and increasing overall team efficiency.
- Managed payroll and benefits administration, ensuring timely and accurate processing for employees, and acted as a key point of contact for employee inquiries related to compensation, benefits, and HR policies.
- Supported diversity and inclusion initiatives by sourcing and engaging diverse candidate pools, ensuring alignment with the company's commitment to fostering an inclusive and innovative research environment.
- Collaborated with management on talent strategies, driving employee engagement, retention, and compliance, while using HRIS systems to track recruitment metrics and improve hiring outcomes.
Recruiting Coordinator
IANS RESEARCH
01.2021 - 12.2022
- Coordinated the recruitment process for highly skilled research and technical roles, including sourcing candidates, managing interview schedules, and assisting with offer letters, contributing to the company's ability to meet project milestones and research goals.
- Worked closely with hiring managers and department leads to understand technical requirements and team dynamics, developing recruitment strategies that attracted top talent in data science, engineering, and research fields.
- Managed applicant tracking system (ATS) to ensure efficient candidate pipelines and smooth communication, maintaining accurate records of candidate progress, feedback, and interview outcomes.
Recruitment Specialist
WiTricity
11.2021 - 03.2022
- Coordinated end-to-end recruitment process for technical and non-technical roles within the EV industry, from job postings and candidate screening to interview scheduling and offer negotiations, helping the company scale its workforce in alignment with expansion goals.
- Partnered with hiring managers to understand hiring needs and developed targeted recruitment strategies to attract top talent in engineering, manufacturing, and R&D fields, critical to the company’s innovation and growth in the electric vehicle market.
- Managed the candidate experience, ensuring timely communication and seamless scheduling of interviews, fostering a positive impression of the company and enhancing its employer brand in the competitive EV sector.
- Facilitated talent acquisition efforts by managing high-volume recruitment campaigns for critical roles in electric vehicle development, coordinating candidate pipelines, and ensuring a seamless hiring process to support the company’s expansion into new markets and technologies.
Administrative Assistant
THE COMMUNITY BUILDERS
01.2021 - 12.2021
- Managed and organized the calendar for the Vice President of Community Life, efficiently accommodating a wide range of internal and external meeting requests, ensuring optimal time management and prioritization.
- Coordinated all travel arrangements for the Vice President of Community Life and other business unit members, ensuring smooth logistics for both domestic and international travel.
- Provided administrative support to six Directors across multiple U.S. regions, diplomatically handling diverse requests related to various initiatives and projects, while maintaining a high level of service and organization.
- Developed and tracked recruitment and administrative performance metrics, analyzing trends and assessing progress to drive improvements and enhance operational efficiency within the department.
Licensing Specialist
COMMONWEALTH FINANCIAL NETWORK
01.2019 - 12.2021
- Stayed up-to-date on regulatory requirements from FINRA, SEC, State Securities, State Investment Adviser rules, and industry trends, ensuring compliance with evolving standards.
- Provided expert guidance on registration and disclosure regulations, offering clear interpretation of rules to ensure compliance across the organization.
- Oversaw the filing, maintenance, and updates of required registration forms, including U4 (Uniform Application for Broker-Dealer Registration) and U5 (Uniform Termination Notice for Securities Industry Registration), ensuring accuracy and timeliness.
Office Clerk and Administrative Assistant/Paralegal
CMBG3 Law
01.2018 - 12.2019
- Supported partners, associate attorneys, and paralegals with daily projects, managing workload, expenses, travel arrangements, and calendar coordination to ensure efficient operations.
- Filed and served court documents for Rhode Island and Massachusetts, ensuring compliance with local regulations and timely submission of required paperwork.
- Coordinated and managed recruitment activities for new hires, utilizing strategic staffing practices to align talent acquisition with organizational needs.
- Operated and maintained applicant tracking systems (ATS) and candidate management systems, ensuring efficient tracking and processing of candidates throughout the hiring process.
Security Officer
ALLIED UNIVERSAL SECURITY SERVICE
01.2016 - 12.2018
- Monitored and authorized access for employees and visitors, ensuring secure entry and exit procedures were followed.
- Monitored central alarm systems for fire, intrusion, and duress alarms, responding promptly to alerts as needed to ensure safety and security.
- Prepared detailed reports on property damage, theft, unauthorized access, and unusual incidents, ensuring accurate documentation for internal records.
- Investigated and reported suspicious activities to local authorities, maintaining a proactive approach to security and safety on the premises.
Customer Service Supervisor and Priority Services Analyst
FIRST MARBLEHEAD CORPORATION
01.2014 - 12.2018
- Trained and supervised staff to enhance customer service skills, contributing to improved service quality and supporting ongoing training initiatives.
- Managed the full loan lifecycle, from origination to closure, ensuring compliance with regulatory requirements and conducting fraud prevention checks.
- Maintained and updated loan databases, ensuring data accuracy and promptly reporting any fraudulent activity to relevant authorities.
Customer Service Associate
STOP & SHOP, CO
01.2010 - 12.2014
Member and Volunteer
MONITORING YOUTH HOLDING ONTO OBTAINING DREAMS, INC
01.2009 - 12.2013
Teacher's Assistant
NEIGHBORHOOD HOUSE CHARTER SCHOOL
01.2010 - 12.2010
Administration and Receptionist
MULTI-CULTURAL INDEPENDENT LIVING CENTER OF BOSTON
01.2006 - 12.2009
Education
Bachelor of Science - Criminal Justice
Bay State College
Boston, MAAssociate of Science - Criminal Justice
Bay State College
Boston, MACareer Diploma - Pharmacy Technician
Penn-Foster Career School
Skills
- Microsoft Office Suite (Advanced)
- DEIB & Inclusive Leadership
- HR Management Systems (HRMS/HRIS)
- Applicant Tracking Systems (ATS)
- Executive Calendar & Schedule Management
- Talent Acquisition & Recruiting
- Organizational Development
- Problem-Solving & Critical Thinking
- Relationship Building
- Administrative Support & Coordination
Certification
Notary Public, 01/01/18, Commonwealth of Massachusetts Notary, Boston, Boston, MA
Accomplishments
- Streamlined recruitment processes, reducing time-to-hire by 25% through the implementation of efficient ATS and improved candidate screening techniques.
- Led DEIB initiatives, increasing diverse hires by 20% and fostering an inclusive workplace culture through tailored leadership training and engagement programs.
- Optimized executive scheduling, improving calendar efficiency and reducing scheduling conflicts by 30%, ensuring senior leadership’s time was better utilized.
- Managed the onboarding of 50+ new hires, improving new hire retention by 15% through an enhanced onboarding process and streamlined administrative workflows.
- Developed and implemented HR management systems that increased operational efficiency by 40%, automating routine tasks such as payroll, benefits administration, and employee records management.
- Built and nurtured key relationships across departments, enhancing cross-functional collaboration and supporting business objectives in talent acquisition and organizational development.
Languages
Portuguese Creolo
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Interests
Volunteer work (mentoring, community outreach) Fitness (yoga, running, team sports) Photography (creative or professional) Travel (exploring new cultures, languages) Coding (learning new programming languages) Public speaking (Toastmasters, presenting) Outdoor activities (hiking, camping) Music (playing instruments, composing) Writing (blogging, articles) Networking (industry events, meetups)
Timeline
Talent Specialist
Community Catalyst
10.2022 - 12.2024
Recruitment Specialist
WiTricity
11.2021 - 03.2022
Recruiting Coordinator
IANS RESEARCH
01.2021 - 12.2022
Administrative Assistant
THE COMMUNITY BUILDERS
01.2021 - 12.2021
Licensing Specialist
COMMONWEALTH FINANCIAL NETWORK
01.2019 - 12.2021
Office Clerk and Administrative Assistant/Paralegal
CMBG3 Law
01.2018 - 12.2019
Security Officer
ALLIED UNIVERSAL SECURITY SERVICE
01.2016 - 12.2018
Customer Service Supervisor and Priority Services Analyst
FIRST MARBLEHEAD CORPORATION
01.2014 - 12.2018
Customer Service Associate
STOP & SHOP, CO
01.2010 - 12.2014
Teacher's Assistant
NEIGHBORHOOD HOUSE CHARTER SCHOOL
01.2010 - 12.2010
Member and Volunteer
MONITORING YOUTH HOLDING ONTO OBTAINING DREAMS, INC
01.2009 - 12.2013
Administration and Receptionist
MULTI-CULTURAL INDEPENDENT LIVING CENTER OF BOSTON
01.2006 - 12.2009
Associate of Science - Criminal Justice
Bay State College
Career Diploma - Pharmacy Technician
Penn-Foster Career School
Bachelor of Science - Criminal Justice
Bay State College
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