Ellie Stefanllari
Braintree,MA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Executive Officer
Beth Israel Deaconess Medical Center
12.2022 - Current
- Ability to effectively manage and prioritize multiple task and assignments
- Ability to handle confidential and sensitive information
- Ability to collaborate/ communicate with Department leadership
- Partnering with communication team to coordinate events for department
- Placing purchase and catering orders for department.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Handled confidential and sensitive information with discretion and tact.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
Practice Manager
Gentle Dental
11.2020 - 12.2022
- Primary contact and resource for doctors in the practice
- Oversaw accounting, budgeting, and financial reporting.
- Responsible for hiring, training, performance management and dismissal
- Reviewing treatment plans and coordinating to promote high case acceptance
- Manage accounts receivables including patient pay and insurance
- Responsible for reporting, interpreting and responding to practice metrics to improve office performance.
- Coordinated with physicians to optimize appointment schedules and maximize daily patient flow.
- Managed daily practice operations to optimize appointment scheduling, patient records management and billing functions.
- Ensured compliance with healthcare regulations, maintaining up-to-date knowledge on industry standards and best practices.
- Managed office budget, reducing unnecessary expenses and allocating funds for necessary improvements.
Lead Dental Assistant
Gentle Dental
03.2017 - 11.2020
- Prepared rooms for patient treatment by cleaning and sterilizing tools and equipment and setting up x-ray machines.
- Ensured strict adherence to infection control protocols, maintaining a safe and sanitary work environment for both staff and patients.
- Maintained detailed patient records, contributing to better-informed treatment decisions and continuity of care.
- Scheduled appointments for new and existing customers, factoring in provider availability and scheduling loads.
- Took dental images following strict patient protection rules, applying lead aprons.
Education
Bachelor in Health Care Management -
Cambridge College
Boston, MAAssociate of Arts - Business Administration
Quincy College
Quincy, MASkills
- Logistics Coordination
- Interpersonal Communication
- Performance Improvement
- File Maintenance
- Team Leadership
- Microsoft Office
- Time Management
- Documentation and Recordkeeping
- Document Preparation
- Supply Ordering
- Administrative Support
- Travel Arrangements
- Staff Management
- Calendar Management
- Meeting Support
Personal Information
Title: Executive Assistant
References
Available upon request.
Certification
- CAP - Certified Administrative Professional
- Licensed as Dental Assistant
Languages
Albanian
Native or Bilingual
Timeline
Executive Assistant to the Chief Executive Officer
Beth Israel Deaconess Medical Center
12.2022 - Current
Practice Manager
Gentle Dental
11.2020 - 12.2022
Lead Dental Assistant
Gentle Dental
03.2017 - 11.2020
Bachelor in Health Care Management -
Cambridge College
Associate of Arts - Business Administration
Quincy College
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