ELLISA REED

• Ensured accurate determination of account numbers, project codes, and object codes for database entries.
• Utilized University Workday system to generate internal transactions and requisitions into ledger systems.
• Edited various materials for completeness and accuracy prior to submission.
• Processed documentation for University Lacerte cards for new hires and cancellations upon separation.
• Managed Iacarte entries, requisitions, PO alterations, receiving reports, and subawards using Workday.
• Collaborated with school accountant to verify account balances and allowable expenditures across multiple funding sources.
• Maintained departmental inventory spreadsheet detailing purchases, locations, and assigned personnel.
• Assisted in annual inventory process by locating and scanning all equipment assigned to RNR.

Accounts Payable

• Process and recommend approval of invoices by verifying the legitimacy and adherence to the regulations according to the grant of conduct and ensuring proper documentation.
• Reconcile vendor statements including telephone, and utility accounts for accuracy.
• Audit submitted quotes and necessary backup documents for accuracy, to ensure it's ready for processing. Process requisitions and receiving reports of supplies and/or equipment for the school, track invoice status to ensure final payment, or clear outstanding issues.
• Initiate and reconcile standing purchase orders, maintenance orders, blanket orders, subawards, purchase order alterations, and items to be placed out for bid as needed.
• Ensure the legitimacy of transactions and the timely processing of state and federal appropriations, as well as grant accounts, for the state and federal fiscal year.
• Ensure all purchases are received, invoiced, and paid by the appropriate year-end deadlines.
• Review and process la carte entries, ensuring all receipts are appropriate and in compliance with the purchase and University rules and regulations. Work with the School's Accountant to verify that the purchase is allowable on the grant and that funds are available.
• Serve as the department liaison between the BR Campus and the AgCenter Purchasing Department.

• Ordering products, organizing records, and employee filing of paperwork. Making travel arrangements. Performs clerical and computer functions for NICU such as answering phones, relaying messages, file maintenance, and sorting and distributing mail. Schedule meetings for the director and the managers. Identifies and responds to, or reports, pertinent information regarding the unit and/or patients. Reports anticipated problems in an accurate, complete, concise, timely, and courteous manner, while maintaining patient confidentiality. Orders office supplies and monitors and maintains adequate supplies of all forms needed for the unit. Initiates work requests (maintenance and bio-med, etc.)

• Managed scheduling of imaging appointments for patients and coordinated follow-up communications.
• Ensured compliance with safety protocols during imaging operations and equipment handling.