ELVIA MADERA

Bank account reconciliation of multiple accounts

• Process monthly sales tax payments
• Credit card reconciliation
• Prepare and record journal entries for all revenue
• Prepare reports such as balance sheets, trial balance, and budget reports for internal reporting
• Prepare a prepaid schedule and record monthly journal entries
• Record monthly depreciation journal entries
• Process allocation cost for invoices
• Performs reconciliation of different accounts, clean up, and reclassification

Helped internal audit team complete annual audits

• Coordinate bank deposits and report financial results regularly
• Monitoring and recording activity for accounts payable and accounts receivable
• File 1099’s
• Set up and improved accounting systems and processes to meet business needs and maximize operational cost
• Provided comprehensive accounting support to the company by managing functions like accounts payable and accounts receivable.

• Managed all expenses, Wire Transfers, and ACH payment processing
• Receive appropriate approval for payment and process checks for payment of invoices
• Record electronic payments made for payables not included in regular check runs
• Assist with month-end close, reviewing invoices, and account analysis to ensure completeness of accruals
• Work closely with audit team on required deliverables
• Manage end-to-end Payables transactions (Invoices, Expense Claims, Payment Requisitions) and ensure transactional alignment with policies and internal guidelines
• Building and managing relationships with vendors, coordinating any transactional correspondence for payables in addition to addressing any payment-related issues
• Collaborate across groups in fast-paced, dynamic, in-person, and virtual environment
• Reviewed accounting structures and procedures on a regular basis to identify areas in need of improvement
• Promoted continuous workflow and issue resolution through communication and identification of conflicts with other departments
• Assisted accounting manager with review and reconciliation of fixed assets.

• Enter customer payments into system daily
• Develop reports to detail aging and past due for senior management
• Monitor customer account details for non-payment, delayed payments, and other irregularities
• Responsible for credit collections by contacting customers by phone, email, and written correspondence
• Analyze accounts to discover discrepancies and resolve all variances promptly
• Prepare remittances for cash application, including assigning deductions to correct classification
• Generate invoices and account statements
• Provide customers with invoices via web portal
• Cross-check invoice accuracy with price list and requisition before posting to client
• Investigate and research claims, deductions, or disputes to determine validity
• Reconciliation of bank deposit accounts
• Create and send weekly report to Sales Department and Management containing information regarding AR Aging, RMAs, and Credit Memos.

• Responsible for processing vendors’ invoices and ensuring proper approval for payment
• Reconcile statements efficiently while maintaining proficient working relationship with vendors
• Collect and compile information on W-9 forms and vendor accounts and update vendor accounts according to information collected
• Developed a new vendor form for vendors to use
• Assisted manager in 1099 process by creating reports, updating, and selecting vendors to receive 1099s.

• Responsible for domestic and international bank transactions, cash transfers, payment uploads, ACH, wires, and checks
• Monitor bank transactions, set up bank templates, stop payments, and void checks
• Coordinated payments and developed a report to detail aging and past-due balances for senior management
• Prepare batch check runs, wire transfers, and ACH payments
• Process prepayments, non-PO, and PO invoices; set up a new vendor; update existing as needed; oversee AP inbox
• Facilitate credit application process, employee expenses, credit card receipts, and invoice hold report review
• Participated as SME in OCR system implementation
• Identify and communicate process improvements and collaborate with internal and external partners to increase business process efficiencies
• Prepared vendor statement reconciliation, communicated account discrepancies with vendors, and followed up on payment status
• Assisted with audit

• Responsible for international portfolio of over 3,000 customers
• Account reconciliations – including cash receipts, invoice discrepancies, and credit memo research and resolution
• Collections- included negotiation of payment plans resulting in 40% reduction of total international aged
• Participated in green initiative project to change customer invoice mailing method from mail to email
• Implemented standard cash receipts document for international customers to use when submitting payment, increasing cash application efficiency
• Calculated internal withholding taxes.

• Bank account reconciliations
• Prepare and record journal entries into general ledger
• File sales taxes
• Process billing, handle collections, track all money received, and prepare bank deposits
• Reviewed new customer contracts and set them up in system
• Process incoming customer payments, including ACH, checks, and credit card payments
• Research and reconcile customer account discrepancies
• Develop reports to detail aging and past-due accounts for senior management
• Update daily dashboard report
• Prepare monthly P&L reports
• Assist management with reports such as daily sales, labor, food cost, and any other upon request.

• Manage 22 Accounts Payable locations
• Supervise two people in department
• Review and process invoices and employee expense reimbursement for correct coding and approvals for payment
• Maintain recurring and contract payment schedules
• Handle all vendor inquiries related to discrepancies in invoices and payment information
• Review vendor account statements
• Implement accounts payable procedures
• Ensure timely and accurate processing and payment of invoices
• Obtain approval and run accounts Payable checks two times per week
• Process payroll bank transfers
• Approve bank ACH transaction
• Upload and process positive pay file for all checks issued
• Set up and make GL entries
• Participate in new computer system implementation
• Answer office phones and relay messages to corporate staff.

• Accurately process Accounts Payable invoices for payment, ensuring all invoices are approved and coded with correct GL code
• Process employee expense reports
• Obtain approval and run Accounts Payable checks two times per week
• Reconcile vendor account statement
• Reduce days outstanding by establishing both internal and external customer relationships
• Daily collections to collect on open receivables and deductions
• Assist customer service in ensuring billing and invoicing are accurate
• Apply cash accurately and on time to open invoices
• Working collaboratively with sales team regarding accuracy of contracts, programs, and customer terms
• Reduced days of deductions outstanding through timely research and resolution.

• Posted checks and physical cash receipts, prepared for bank deposit
• Verified and processed credits for invoice discrepancies
• Processed client’s credit card transactions
• Processed daily AR invoices and contacted customers for arrears payment
• Matched and verified purchase orders, receiving records, and vendor invoices
• Oversee weekly check runs for timely and accurate payments to distributors
• Created and maintained accurate and organized filing system as needed
• Reconciled vendor, credit card, and bank statements
• Processed Accrual Journal Entries as well as 1099 Forms
• Report discrepancies & other problems to Controller for resolution
• Assist with month-end close, including printing reports submitted to Controller.