Elycia Cardell
191 Cynthia Drive, Hackettstown
Summary
Versatile Office & Project Administrator eager to contribute developed knowledge in a construction based administration role. Skilled in workflow efficiency with great attention to detail in fast-paced environments. Adaptable and driven with strong work ethic and ability to thrive in team-based or individually motivated settings.
Overview
23
23
years of professional experience
Work History
Billing Administrator / Purchasing Agent
Re:Source New Jersey, Inc.
Denville
12.2022 - Current
- Prepares and submits progress billings, AIA billings, T&M billings, change orders, and retainage billings.
- Coordinates, delivers, and tracks all necessary supporting backup documentation for billing (e.g., lien waivers, COIs, bills of sale, etc.).
- Utilizes multiple software programs to complete and submit billing (e.g., Procore, Textura, Foundation, etc.).
- Reviews contracts to ensure proper billing terms are followed.
- Collaborates with project managers to stay up to date on billing and project status.
- Manages billing for a large volume of projects on strict deadlines.
- Codes and verifies all AP invoices for processing and payment.
- Facilitates material purchasing while reviewing POs, order confirmations, and packing lists to ensure accuracy of received orders.
- Enters all monthly billing into Foundation accounting software to ensure all project reports are accurate and up to date.
- Maintains detailed physical & digital files.
- Various other miscellaneous administrative duties.
Office/Billing Administrator
Ideal Refrigeration Services
Morris Plains
05.2020 - 12.2022
- Managed installation and repair scheduling, facilitating adequate coverage to meet demand.
- Liaised with customers, addressed inquiries, and answered billing questions to provide outstanding customer care.
- Performed billing, collection, and reporting functions using QuickBooks.
- Created and distributed quotes and contracts, and assisted with obtaining permits.
- Monitored overdue accounts and initiated collection efforts when necessary.
- Improved productivity initiatives, managing accounts, coordinating itineraries, and scheduling client appointments.
Construction Administrator
Vision RE Construction, LLC.
Mountain Lakes
02.2016 - 05.2020
- Tracked and entered subcontractor invoices and lien waiver documents for approval and final integration into MRI for payment.
- Oversaw invoice processing and payment approvals for construction services.
- Collaborated with vendors to ensure that projects were running smoothly to correct and communicate with any superintendents to ensure project issues.
- Coordinated comprehensive administrative tasks for construction projects, spanning from inception to completion.
- Prepared cost reports and maintained accurate records using Procore software.
- Facilitated processing of RFIs, submittals, and samples among the general contractor, owner, and owner's consultants.
- Assisted with TI job costing and reporting.
- Managed the subcontractor COI database in Procore.
Office Manager
Bella Construction, LLC.
Chester
09.2012 - 02.2016
- Supported business with accurate and effective scheduling, billing, document coordination and resource coordination.
- Managed, recorded and received all Accounts Receivables and Accounts Payables.
- Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
- Researched and resolved collections disputes to maintain customer relationships.
- Managed office supply orders, addressed IT issues, and all day-to-day operations.
- Supported company and clients, including addressing inquiries, resolving issues and managing customer relations.
Mortgage Loan Officer
CFIC Home Mortgage
Morris Plains
09.2002 - 10.2007
- Approved loans that met specifications.
- Executed loan origination process, including ordering credit reports, appraisals and preliminary title reports.
- Analyzed applicants' financial status, credit and property evaluation to determine loan feasibility.
- Provided expert financial advice on mortgage loans.
- Improved customer satisfaction by utilizing creative problem solving.
- Provided excellent service to customers when face-to-face or through phone conversations.
- Recognized by management for providing exceptional customer service.
Education
Liberal Arts And Sciences
County College of Morris
Randolph Township, NJ05.2000
Skills
- Accounts payable/receivable
- Proficient in MS Office, Procore, Textura, Foundation, AvidXchange, MRI, Quickbooks
- Construction Billing (AIA, lien waiver, change order management)
- Ability to multi-task in a fast-paced environment
Timeline
Billing Administrator / Purchasing Agent
Re:Source New Jersey, Inc.
12.2022 - Current
Office/Billing Administrator
Ideal Refrigeration Services
05.2020 - 12.2022
Construction Administrator
Vision RE Construction, LLC.
02.2016 - 05.2020
Office Manager
Bella Construction, LLC.
09.2012 - 02.2016
Mortgage Loan Officer
CFIC Home Mortgage
09.2002 - 10.2007
Liberal Arts And Sciences
County College of Morris