Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Emilia D Nava

Austin,TX

Summary

Detail-oriented professional with extensive experience in high-volume office environments. Proven expertise in managing daily administrative functions, including organizing and coordinating documents, reports, and records. Strong background in mathematics and finance, with a track record of accuracy in handling financial initiatives. Adept at handling correspondence, managing deliveries, and leading teams. Excellent oral and written communication skills, with a focus on fostering strong relationships and ensuring seamless operations.

Overview

2
2
years of professional experience

Work History

Administrative Assistant

International Consulting Engineer
Corpus Christi, Texas
01.2023 - 07.2024
  • Designed and executed an efficient file structure for the systematic upload and management of company documents.
  • Managed and streamlined eight years' worth of physical and electronic filing systems, ensuring precision and confidentiality of all records.
  • Safeguarded and handled sensitive and confidential documentation with a high level of discretion.
  • Consolidated and verified bills and receipts to ensure billing accuracy and prevent discrepancies.
  • Collaborated daily with the accounting department to address and resolve any billing inconsistencies.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Processed invoices for payment using accounting software application, Quickbooks.

Administrative Coordinator

Padre Landscapes
Corpus Christi, TX
05.2022 - 08.2023
  • Detailed and executed a new document organization plan to accommodate for increased clients.
  • Enforced organizational structure and process, while instructing SLAs that maintained and upheld the integrity of the solution
  • Mastered platforms like Zoom, Microsoft Teams, and Mural by coordinating internal meetings, including scheduling and logistics.
  • Provided administrative support through all five cross-functional departments within the organization.
  • Organized and Budgeted $200k of revenue monthly with Quickbooks.
  • Oversaw and consolidated all employee expenses, creating expense reports on a monthly basis.
  • Monthly, met with the accounting department and primary stakeholders to ensure expenses were in line with budget amounts.
  • Greeted visitors in a courteous manner and directed them to the appropriate office or person.
  • Maintained accurate records of employee attendance, vacation requests, absences.

Education

BBA - Business Economics

Texas State University
San Marcos, TX
05-2034

Skills

  • Team Collaboration
  • Microsoft Access
  • Microsoft Excel
  • Filing
  • Bilingual
  • Meeting Coordination
  • Intuit Quickbooks
  • Bookkeeping

Languages

Spanish
Native/ Bilingual

Timeline

Administrative Assistant

International Consulting Engineer
01.2023 - 07.2024

Administrative Coordinator

Padre Landscapes
05.2022 - 08.2023

BBA - Business Economics

Texas State University

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Emilia D Nava