Emilie Jefferson
Boston ,M
Summary
Highly skilled and experienced Executive Event Producer with over 15 years of experience in the industry. Proven track record of successfully managing and overseeing all event production and post-production aspects. Expertise lies in budgeting, scheduling, and negotiating with vendors while leading high-performance production personnel teams. Proven ability to stay calm under pressure, create on-the-fly changes, and lead a team to the finish line while keeping morale high.
Overview
17
17
years of professional experience
Work History
Executive Producer
Conde Nast
03.2017 - 12.2023
- Responsible for managing high-profile client lists and overseeing events with budgets upwards of $5 Million
- Led team of 2 event producers (performance reviews, weekly check-ins)
- Managed multiple Conde Nast internal summits under direction of CMO & SVP; summits included virtual extensions (live streaming, interactive Q&A, and video content)
- Guided large internal teams during extensive client RFP asks with project budgets near 20 million
- Work effectively with cross-functional teams across Conde Nast lines of business, including Editorial, Video, and Talent teams
Director, Project Management & Client Services
Pop2Life
10.2015 - 02.2017
- Supervised team of 6 Event Producers across multiple offices
- Provided continuous leadership by running weekly team calls, quarterly trainings and performance reviews
- Distributed all new projects to Project Management team, ensuring each project team was sufficiently supported with proper staff for scope of work
- Executive produced large scale events for entertainment brands including HGTV, AMC Networks, Hasbro, and Discovery, Inc.
Account Director, Senior Producer
Pop2Life
06.2013 - 09.2015
- Responsible for client list that included industry leading brands across entertainment, sports and travel
- Lead meetings with clients and provided consultative support to ensure that stated objectives were met
- Produced multiple projects that totaled over $1 million dollars
- Management of annual iHeartRadio Music Festival; oversaw travel, accommodations, gifting and events for 4,000 VIP guests
Manager
Pop2Life
01.2012 - 05.2013
- Responsible for all aspects of assigned projects, including budget creation, research, idea development, timelines, and creative vision
- Handled on-site event management, including overseeing brand ambassadors and vendors
- Worked collaboratively as well as independently to solve problems, make decisions, and communicate effectively in high stress situations
- Completed VIP guest management itineraries, travel bookings (hotel and airfare) and on-site concierge for conference & client travel projects
Executive Assistant to CEO & Project Coordinator
Pop2Life
01.2007 - 12.2011
- Maintained calendars including meetings, events, travel and tasks due
- Prepared documents & presentations and all other fundamental administrative functions
- Collaborated and brainstormed with Project Managers on RFPs
- Maintained status reports to monitor budgets and progress of projects
Education
B.A - Music Industry
University of New Haven
West Haven, CT06.2006
Skills
- Live Events/Virtual Productions
- Ideating & Strategy
- Budget/Scheduling
- Client & Talent Relations
- Project Management
- Metrics Reporting – ROIs/KPIs
- Vendor Management
Accomplishments
- Led the successful execution of WIRED's 30th anniversary in San Francisco in December 2023. The event featured two stages of programming, all-day experiences, multiple sponsors, and an anniversary party to close out the day, attracting a large and diverse audience.
- Executive Produced an experience for 7 MARS candy brands at VIDCON in Anaheim (50,000 + Attendees) in June 2023. It was a 3-day experience with a creative experience inspired by each brand.
- Integral part of the production team that brought to life (concept and execution) Atlantis the Royal, a multi-million-dollar hotel opening event in Dubai in January 2023.
Timeline
Executive Producer
Conde Nast
03.2017 - 12.2023
Director, Project Management & Client Services
Pop2Life
10.2015 - 02.2017
Account Director, Senior Producer
Pop2Life
06.2013 - 09.2015
Manager
Pop2Life
01.2012 - 05.2013
Executive Assistant to CEO & Project Coordinator
Pop2Life
01.2007 - 12.2011
B.A - Music Industry
University of New Haven
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