Summary
Overview
Work History
Education
Skills
Timeline
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Emily Bagley

Executive Assistant
Nashville,TN

Summary

Driven and resourceful administrative professional with 20+ years experience assisting high-achieving executives. Proven track record supporting a variety of business roles with well-organized precision and poise. Self-starter who excels at solving complex problems, producing quality work and providing exceptional customer service. Successfully manages high-volume workloads in rapidly changing environments with grace and confidence under pressure. Recognized as a strong leader to make sound decisions while working on competing priorities in fast-paced environments. Passion for working with people and anticipating the needs of the team.

Overview

18
18
years of professional experience

Work History

Business Manager

Bagley Construction, Inc.
Honolulu, Hawaii
01.2009 - 07.2024
  • Managed and performed a variety of administrative tasks for family-owned construction business including tax preparation, insurance procurement and audits, payroll, accounts payable and receivable and customer service.
  • Improved operational workflows by identifying areas of inefficiency and implementing appropriate solutions.
  • Communicated with customers and vendors positively with particular attention to problem resolution.
  • Negotiated contracts with suppliers and vendors, securing favorable terms for the company while maintaining strong relationships.
  • Oversaw financial operations, maintaining accurate records and ensuring compliance with industry regulations.

Executive Personal Assistant

RT LLC
Honolulu, Hawaii
06.2011 - 06.2023
  • Executed range of administrative duties including heavy calendar management, complex international and domestic travel arrangements, creating and maintaining filing systems, project management, finance management, cash flow management, budgeting and running financial reports in QuickBooks.
  • Organized monthly luncheons, meetings, receptions and other events for 10-100+ attendees, negotiating with vendors to stay within budget while guaranteeing quality. Sourced venues, managed RSVP lists, prepared agendas, communicated with attendees, coordinated catering services, procured supplies and provided on-site assistance as needed.
  • Managed owner's estate including oversight of employees as well as vendors and service providers, tracking multiple projects and ensuring deadlines were met. Reviewed contracts to maintain high standards and value.
  • Acted as liaison between owner and other parties to secure smooth flow of information.
  • Researched and recommended new products or services to increase efficiency and satisfaction.
  • Created effective communications, presentations and other correspondence as needed, including complex graphs and PowerPoint presentations.
  • Streamlined communication processes for increased efficiency and effectiveness in daily operations.
  • Safeguarded and managed confidential information with utmost discretion and high level of professionalism and poise.

Executive Assistant

Coldwell Banker Pacific Properties
Honolulu, Hawaii
12.2006 - 06.2011
  • Supported and anticipated needs of company president on executive-level, including complex calendar management, scheduling of meetings and travel arrangements, large-scale mailings, preparation of financial and expense reports and organizing employee recognition and retention events.
  • Demonstrated strong organizational skills in coordinating multiple projects simultaneously while meeting deadlines for everyday tasks as well as monthly, quarterly, and annual responsibilities.
  • Performed training sessions for administrative peers in task management and how to effectively manage multiple projects successfully.
  • Coordinated logistics for special events such as conferences, meetings, retreats and seminars ranging from 10-400+ guests with budgets exceeding $75,000. Events ranged from overnight retreats at hotels to awards banquets for top-performing Realtors, in-house meetings with PowerPoint presentation, team-building activities and everything in between.
  • Composed, prepared and edited high-quality presentations, reports, memos, letters and other documents on behalf of executives for both internal meetings and external conferences.
  • Utilized excellent communication skills to liaise between internal departments, external partners, and clients on behalf of company President and other senior executives.
  • Completed, or delegated, various other tasks as necessary, including running personal and business errands.
  • Assisted in development of company policies and procedures, contributing to more organized work environment.

Education

Bachelor of Arts (B.A) - Spanish

University Of Iowa
Iowa City
12.1999

Skills

  • Problem Solving and Critical Thinking
  • Travel Coordination
  • Complex Calendar Management
  • Tech Savvy including MS Office, Google Suite
  • Meeting and Event Planning
  • Meticulous Attention to Detail
  • Project Management
  • Maintain Complete Confidentiality

Timeline

Executive Personal Assistant

RT LLC
06.2011 - 06.2023

Business Manager

Bagley Construction, Inc.
01.2009 - 07.2024

Executive Assistant

Coldwell Banker Pacific Properties
12.2006 - 06.2011

Bachelor of Arts (B.A) - Spanish

University Of Iowa

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Emily BagleyExecutive Assistant