Emily Catherine Todd
Junction City
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
2025
2025
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Executive Officer
United States Department of Agriculture, USDA
03.2024 - Current
- Acted as Chief of Staff during a Foreign Animal Disease outbreak, coordinating cross-unit collaboration, developing high-level correspondence and ensuring timely completion of critical tasks
- Advised acting officials on day-to-day management of headquarters operations contributing to policy development and strategic planning
- Managed, revised and delivered over 80 critical international letters for the Chief Veterinary Officer of the United States, ensuring professional tone, adherence to organizational guidelines and grammatical accuracy
- Enhanced workflow efficiency by developing a meeting tracker, reducing scheduling conflicts and ensuring readiness for weekly executive reviews
- Managed over 40 recurring meeting schedules, implementing a time-blocking strategy to prioritize executive deep work and strategic decision-making
Management Analyst/Program Analyst
United States Department of Agriculture, USDA
03.2023 - 03.2024
- Facilitated new hire paperwork for over 8 contract employees at Plum Island Animal Disease Center and processed paperwork for over 20 visitors
- Managed and protected sensitive inventory information across two vaccine banks, ensuring compliance with all confidentiality and protocols
- Provided cross-cutting administrative support to the National Bio and Agro-Defense Facility including scheduling and coordinating meetings, vaccine bank and contracted entity sessions
- Organized multiple international planning and collaboration meetings, including the National Animal Vaccine and Veterinary Countermeasures bank's Executive Management Team and other high-level stakeholders
- Oversaw the procurement process for lab supplies, chemicals, and equipment worth over $450k
- Assisted in securing a Service Contract Agreement for scientific equipment valued over $600k
Quality Assurance Evaluator
Defense Health Agency
07.2021 - 03.2023
- Conducted daily inspections of housekeeping and linen services, reporting deficiencies and noncompliance to the Contracting Officer and Contract Project Manager
- Prepared and utilized detailed inspection checklists to identify substandard work, unsatisfactory conditions and safety issues
- Met regularly with contractors to discuss deficiencies and recommend corrective actions to ensure compliance with hospital standards
- Played a key role in preparing for the Joint Commission's triennial survey, including working overtime to ensure compliance and successful inspection outcomes
- Conducted 100% inventory audits and partial inventories, ensuring the safeguarding of government property and linen with zero losses
Administrative Assistant
City of Junction City
04.2021 - 06.2021
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Maintained inventory of office supplies and placed orders
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency
Building and Contract Manager
United States Army
06.2019 - 12.2020
- Enhanced relationships between the headquarters, contractors and vendors leading to improved collaboration, better service, and increased efficiency in project execution
- Successfully managed 9 maintenance contracts that exceeded $5, 000,000 directly supporting the Division Headquarters, without compromising quality, and optimized the organizations financial resources
- Government Purchase Card holder for the Commanding General, managing budgets and purchasing while simultaneously maintaining supply requirements for the Secretary of the General Staff and the Division Headquarters
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones.
Executive Assistant to the Chief Executive Officer
United States Army
- Planning and orchestrating multiple travel operations; documenting all operational actions and coordinated with vehicle mechanics and dispatcher to maintain efficiency and overall vehicle readiness
- Assisted in the planning, coordination, and transportation for a General Officer to include calendar maintenance, travel reservations and travel itineraries
- Served as the Defense Travel Manager and approving authority for the Mission Command Element consisting of over 84 personnel and 1st Infantry Division’s Command Group consisting of over 19 personnel
- Planned and executed over 30 trips for the 1st Infantry Division Deputy Commanding Officer and Executive Officer
- Approved and submitted travel vouchers for over 50 trips with 100% accountability of all funds.
Supervisor, Military Police Officer
United States Army
02.2016 - 02.2018
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows
- Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making
- Held responsible for the accountability and maintenance of multiple weapons platforms and all associated equipment valued at $750,000
- Performed duties as a Patrol Supervisor and Assistant Patrol Supervisor on a military installation covering 251 square feet miles, providing services to 250,000 Service Members, Civilians, Family Members and Retirees
- Patrol Supervisor and Assistant Patrol Supervisor for over 60 shifts
Education
Bachelor of Arts - Business Management
American Public University
12-2021
Associate of Arts - General Studies
American Public University
02-2019
Skills
- Process mapping
- Organizational development
- Business analysis
- Customer service
- Meeting planning
- Travel administration
- Scheduling
Certification
- MasterControl Collaborator/Approver (2023)
- Lean Six Sigma White Belt (2023)
- Interview Facilitator Training (2023)
- CPR and AED Certification (2023)
- Management Analyst Basic Course (2023)
- Government Interview Facilitation Training (2023)
- Registered Environmental Services Executive Course (2022)
- Contracting Officer’s Representative Training (2022)
- Professional Education Credentialing Program (2021)
- DOD Government Purchase Card Training (2019)
Timeline
Executive Assistant to the Chief Executive Officer
United States Department of Agriculture, USDA
03.2024 - Current
Management Analyst/Program Analyst
United States Department of Agriculture, USDA
03.2023 - 03.2024
Quality Assurance Evaluator
Defense Health Agency
07.2021 - 03.2023
Administrative Assistant
City of Junction City
04.2021 - 06.2021
Building and Contract Manager
United States Army
06.2019 - 12.2020
Supervisor, Military Police Officer
United States Army
02.2016 - 02.2018
- MasterControl Collaborator/Approver (2023)
- Lean Six Sigma White Belt (2023)
- Interview Facilitator Training (2023)
- CPR and AED Certification (2023)
- Management Analyst Basic Course (2023)
- Government Interview Facilitation Training (2023)
- Registered Environmental Services Executive Course (2022)
- Contracting Officer’s Representative Training (2022)
- Professional Education Credentialing Program (2021)
- DOD Government Purchase Card Training (2019)
Executive Assistant to the Chief Executive Officer
United States Army
Bachelor of Arts - Business Management
American Public University
Associate of Arts - General Studies
American Public University
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