EMILY CHABOT

• Tracked and reviewed project costs to date, costs to complete, and expenditure schedule, compared to AFE budgets
• Generated charts depicting cost spent to date and forecast versus budget
• Prepared monthly accruals for accounting department
• Provided project forecasts
• Generated budget reports for management
• Identified variances between project costs and budget projections
• Contributed to Accounts Payable invoicing guides and procedures
• Created cost control procedures and tracking tools; at individual and program project levels
• Updated cost control tools to rollout of new WBS structure
• Established cost reporting expectations for monthly vendor cost updates
• Reviewed monthly vendor cost reporting
• Provided financial data updates to monthly reports
• Change order management

Maintained change order register, reviewed payment terms, captured change orders in cost expenditure schedule

• Invoice review
• Updated cost tracking with actuals
• Interfaced with external vendors regarding invoicing procedures and submittal of proper back up documentation
• Identified variances between invoices and contracts
• Provided tax exemption certificates to vendor, as applicable
• Supply Chain management

Completed new vendor set ups

Generated requisitions

Completed change order processing

Submitted sole source justifications for non-bidded scope

Participated in supply chain continuous improvement

Ordered and expedited urgent materials needed by project team

Developed and maintained material tracking on projects

• Provided financial reclasses to accounting
• Fixed Asset Accounting

Participated in reporting fixed asset values for property accounting

Collaborated with Enterprise Asset Management team to create a new asset creation process at transition of Asset Creation responsibility from Property Accounting to Project Team/Project Controls

Beta tester and provided feedback to new Asset Creation process before rollout to the team to ensure a successful launch

Served as a point of contact to answer any questions during and after rollout

• Contingency management
• Scheduling

Scheduled projects in Primavera P6 and Microsoft Projects from planning phase to operational/closeout

Cost loaded schedules to aid forecasting efforts

Created project type specific templates to be used for projects with similar scope

Cross referenced schedules to assist with financial month close forecasting and variance explanations

• Provided feasibility status updates in reporting system
• Assisted project management in completing documentation required for moving projects from FEED/feasibility stage to fully funded/ approved
• Completed AFE templates using cost estimates
• Created and taught project controls curriculum to new project control analysts and new project managers
• Trained new team members on policies, procedures, and project controls tasks.
• Manager to project controls team members

Weekly check in meetings to ensure success of project control members

Serve as a point of contact for leadership and help troubleshoot any issues

• Mentor to PCA personnel, college interns, and new Project Managers
• Lead for Program Cost Reporting; including assisting other PCAs on monthly cost reporting effort
• Portfolio management

Maintained data integrity of project management portfolio through reconciliations of cost data, forecast entry, contingency entry, updates of project status, and completion of closeout

Created management dashboard of month to month Pipes & Terminals Portfolio changes

Created and prepared portfolio report with key indicators for management monthly review meetings; ensuring data integrity for efficient review of dates and financial markers to baseline markers and showing trends over time

Prepared and distributed monthly Portfolio report to stakeholders

• Power BI Project Manager/ Implementation Analyst

Created portfolio report template with subsequent launch in Power BI

Assisted in rollout of portfolio Power BI report to the different departments and regions

Created report template and visuals depicting Department, Region, and Project Manager workload, with trends vs quantity of projects and quantity of personnel

Created utilization matrix ranking current workload and forecasting future workload of the Project Management Team to assist in evaluating performance and determine availability to take on more work/additional projects

Created Project Report Form to summarize project status, key project indicator, risk, safety, cost and schedule reported on a monthly cycle

Served as the interface between management and Power BI representative to create Power BI dashboards

• Tax Committee Meeting

Facilitated monthly meeting with Tax Department

Served as project controls representative to troubleshoot any tax related questions and create a tax review procedure between Project Controls and the Tax department

Created Tax Liability Matrix to ensure proper tax amounts booked in project financials

• Vertex (Tax) software

Tested the proposed software launch against established WBS structure to ensure proper taxation amounts and a successful software launch prior to rollout

• Close out of completed projects
• Presentations

Presenter of new Power BI Dashboards to department as they are created and rolled out

Presented goals achieved and look ahead goals of following year to Senior Leadership

• Tracked and reviewed project costs to date, costs to complete, and expenditure schedule, compared to AFE budgets
• Generated charts depicting cost spent to date and forecast versus budget
• Prepared monthly accruals for accounting department
• Provided project forecasts
• Created cost control procedures and tracking tools
• Generated budget reports for management
• Identified variances between project costs and budget projections
• Reviewed monthly vendor cost reporting
• Provided financial data updates to monthly reports
• Reported financial status at work package and subaccount levels
• Generated cost reports for finance department, including cash calls and cumulative spend to date
• Generated cost reports for subsurface economics department
• Change order management

Maintained change order register, reviewed payment terms, captured change orders in cost expenditure schedule

• Milestone completion certificate management

Maintained certificate register, reviewed milestone certificate values compared to contract, and reviewed supporting documentation

• Invoice review
• Updated cost tracking with actuals
• Interfaced with external vendors regarding invoicing procedures and submittal of proper back up documentation
• Identified variances between invoices and contracts
• Reconciled accounting reports with project cost reports
• Close out of completed projects
• Close out and negotiations of cancelled projects
• Assisted in earned progress reporting
• Developed project controls guides and procedures