EMILY CLARE
Holladay,UT
Overview
24
24
years of professional experience
1
1
Certification
Work History
Office Manager/ Executive Assistant
Contravent, LLC
Salt Lake City, UT
11.2015 - 02.2025
- Oversaw daily operations of a 70 person company with three side businesses
- Directly assisted the Controller with finance needs.
- Directly assisted HR with all HR and benefit needs
- Was main point of contact for all executive needs big and small
- Event coordinator for all company and client needs.
- Oversaw employee-building activities within the company.
- Main point of contact for events of 300-plus people
- Handled all travel arrangements for employees and clients
- Responsible for all scheduling, hiring, and onboarding of new employees.
- Managed all vendor and contractor work
Administrative Assistant
The Phoenix Project
Salt Lake City, UT
03.2014 - 10.2015
- Worked with movie and music studios on licensing agreements to obtain rights to recreate clothing worn by the world’s most stylish icons
- Provided marketing and social media assistance
- Assisted with research and resourcing for fabrics, handmade accessories and collaborated with manufactures
- Provided customer service and order fulfillment
Sales Associate
Nordstrom
Salt Lake City, UT
08.2013 - 03.2014
- Maintained constant presence on sales floor to address customer needs
- Approached browsing customers and initiated conversations to determine buying preferences
- Inquired about buying experience, item preferences, and future purchases
- Signed up customers for marketing lists and informed of upcoming promotions or customer events
Bookkeeper & Coordinator
Ideal Stationers
San Rafael, CA
03.2012 - 08.2013
- Assisted in preparations for winding up of family business
- Performed accounting and bookkeeping for three stationary and gift stores
Legal Secretary
Durham Jones & Pinegar
Salt Lake City, UT
10.2008 - 03.2012
- Provided support to four attorneys and one paralegal in the firm’s Corporate Section including assisting with Mergers and Acquisitions, Legislation, Tax, Securities, Estate Planning, and business and family-based Immigration
- Assisted in highly confidential buyout of major Utah-based corporation
- Edited closing documents, permanent resident visas, estate planning documents, tax commissioner appeals, and other legal documents
- Drafted, edited, created, and set up presentations
- Handled foreclosures including notices of eviction, sales notices, advertisements in the paper, hiring constables, filing documents with the courts, and fielding phone calls
- Drafted letters, scheduled appointments, entered attorney time, met with prospective and current clients, took phone calls, managed calendars, notarized documents, foresaw and defused potential conflicts, maintained confidential files and information
- Worked as a backup receptionist, welcomed clients and visitors to the firm, answered and routed phone calls to over 80 attorneys and 100 staff in four offices, scheduled conference rooms, set up refreshments
- Learned while on the job without formal training
Loan Processing Coordinator
Wachovia/World Savings Division of Golden West Financial
Logan, UT
04.2001 - 10.2008
- Recognized as #1 producer in Wachovia’s Northeast Division
- Managed docket of 80 to 100 active files while maintaining highest level of accuracy
- Created an 'audit-ready' office through initiating file archival
- Worked with title, trust, tax mortgage, and appraisal documents
- Coordinated projects among 3 to 10 member teams
- Selected by management to train new processors due to my results and accuracy
- Seven years experience managing dockets, preparing document, problem solving and working with clients in three different offices
Education
English
Utah State University
Logan, UtahSkills
- Office management
- Benefits administration
- Event planning
- Effective communication
- Document management
- Facility management
- Travel coordination
- Human resources
- Relationship building
- Event coordination
- Clear oral/written communication
- Staff management
- Vendor management
- Scheduling appointments
- Problem solving
- Vendor engagement
- Senior leadership support
- Scheduling coordination
- Financial accounting
- Policy development
- Team bonding
- Policy implementation
- Scheduling
- Office administration
- Supply management
- Policy and procedure modification
- Scheduling and calendar management
- Staff hiring
- Budgetary planning
- Expense reporting
Hobbies and Interests
- Running
- Reading biographies
Certification
- Currently working on my Finance and HR Certifications from Western Governors University
References
References available upon request.
Timeline
Office Manager/ Executive Assistant
Contravent, LLC
11.2015 - 02.2025
Administrative Assistant
The Phoenix Project
03.2014 - 10.2015
Sales Associate
Nordstrom
08.2013 - 03.2014
Bookkeeper & Coordinator
Ideal Stationers
03.2012 - 08.2013
Legal Secretary
Durham Jones & Pinegar
10.2008 - 03.2012
Loan Processing Coordinator
Wachovia/World Savings Division of Golden West Financial
04.2001 - 10.2008
English
Utah State University
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