Hi, I’m
Emily Cox
Data Enthusiast With Accounting Foundation
Waxahachie,TX
...there is no effort without error and shortcoming; but who does actually strive to do the deeds...who spends himself in a worthy cause; who at the best knows in the end the triumph of high achievement, and who at the worst, if he fails, at least fails while daring greatly...
Theodore Roosevelt
Summary
Experienced Executive Assistant with Accounting background, successful at cultivating effective working relationships at all levels while driving improvements to budget administration, expense tracking and forecasting of future financial needs, using data analyitc tools. Proven track record of performing work ethically while maintaining integrity of all financial data.
Overview
10
years of professional experience
Work History
Professional Coating Technologies, Inc.Cedar Hill, TX
Senior Accountant
05.2022 - Current
Job overview
- Set up and improved accounting systems and processes to meet business needs and maximize operational success.
- Developed and implemented effective accounting systems.
- Reviewed business operations and obligations to help organization function at acceptable level.
- Reviewed documents and accounts for discrepancies and resolved variances.
- Contributed to hiring, training and development of accounting teams.
- Expedited payroll and invoicing by streamlining billing systems.
- Completed biweekly payroll and maintained employee records.
- Updated general ledger with latest entries.
- Reviewed budgets and communicated discrepancies to senior management.
- Evaluated and improved financial records to make important business decisions.
Timco LogisticsWaxahachie, United States
Executive Assistant to the Vice President
03.2019 - 04.2022
Job overview
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Facilitated training and onboarding for incoming office staff.
- Created expense reports, budgets and filing systems for management team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Coordinated events and worked on ad hoc projects.
- Volunteered to help with special projects of varying degrees of complexity.
- Used advanced software to prepare documents, reports and presentations.
InsiteDallas, TX
Office Manager
04.2017 - 01.2019
Job overview
- Coordinated special projects and managed schedules.
- Maintained computer and physical filing systems.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Updated reports, managed accounts and generated reports for company database.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Prepared meeting rooms and materials and recorded important information.
Medical Center HospitalOdessa, TX
Executive Administrative Assistant
11.2015 - 12.2016
Job overview
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Documented and distributed meeting notes to identify, analyze and improve workflows.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Created expense reports, budgets and filing systems for management team.
- Transcribed meeting minutes to support sales, business development and senior management teams.
Enterprise Fleet ManagementDallas, TX
Account Fleet Coordinator
09.2013 - 10.2015
Job overview
- Created and processed quotes and purchase orders for manufacturer/factory or out of stock/dealer vehicle orders
- Provided primary customer support to internal and external customers.
- Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns.
- Clarified customer issues and determined root cause of problems to resolve product or service complaints.
- Scheduled and arranged logistics of vehicle deliveries, inspections, aftermarket installation and registrations
- Responded proactively and positively to rapid change.
Lamb WestonEagle, ID
Executive Administrative Assistant
12.2011 - 07.2013
Job overview
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Documented and distributed meeting notes to identify, analyze and improve workflows.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Scheduled appointments and handled calenders for senior leadership.
Education
Brigham Young UniversityProvo, UT
No Degree
05.2001
Skills
Expertise in Microsoft Power BI
Expertise in Microsoft Excel
Expertise in Netsuite
Expertise in Quickbooks
Expense tracking
Biweekly payroll
Cash Flow analysis
AR/AP
Office administration
Accomplishments
Awarded Certificate in Bookkeeping and Accounting by National Association of Bookkeepers
Additional Information
I've had to move fairly often for my spouse's career in the past. I'm currently looking to find a lasting position working remotely.
Timeline
Senior Accountant
Professional Coating Technologies, Inc.
05.2022 - Current
Executive Assistant to the Vice President
Timco Logistics
03.2019 - 04.2022
Office Manager
Insite
04.2017 - 01.2019
Executive Administrative Assistant
Medical Center Hospital
11.2015 - 12.2016
Account Fleet Coordinator
Enterprise Fleet Management
09.2013 - 10.2015
Executive Administrative Assistant
Lamb Weston
12.2011 - 07.2013
Brigham Young University
No Degree
05.2001