Emily Craven
Brooklyn ,NY
Summary
Dynamic administrative professional and leader with 10+ years of experience playing key role in attaining daily objectives and long-term goals for C-Level Executives. Skilled liaison with superior communication, computer, support and organizational skills. Proven history managing competing priorities in fast-paced and rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Administrative Coordinator
Atrium Staffing
11.2022 - 03.2023
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Maintained office calendars to track important dates and deadlines.
- Prepared detailed documents and reports in adherence administrative processes.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Oversaw appointment scheduling and itinerary coordination for President and Board Members. Organized spaces, materials and catering support for internal and Board of Director meetings.
- Managed fund raising and client data base.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Monitored and directed incoming mail and prepared outgoing mail.
- Learned and adapted quickly to new technology and software applications.
Administrative & Marketing Assistant
Casa Kids
04.2022 - 10.2022
- Facilitated all correspondence with customers through CRM software, e-mail, phone and in-person inquiries,
- Prepared detailed Furniture Order Estimates for clients and interior design firms.
- Managed purchase, fabrication and shipping schedules.
- Created content for and managed e-commerce websites and social media accounts.
- Planned and executed marketing campaigns for new product releases, trade shows, and sales.
- Updated and organized sales reports.
Executive Assistant to the Chief Executive Officer
T.K.E.
09.2012 - 05.2020
- Supported CEO of a fashion showroom business in NYC representing designers and brands.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed expenses and reimbursements.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Transcribed meeting minutes to support sales and senior management teams.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow.
- Communicated with over 150 stores (primarily Anthropologie) and manufacturers on a weekly basis regarding product development schedules and details.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Ordered price tickets and packaging.
- Issued packing lists & shipping labels.
- Generated invoices for manufacturers, and oversaw payments.
- Organized customs information.
Executive Assistant to the Chief Executive Officer
Keane
03.2011 - 08.2012
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members of a financial firm in Midtown.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
- Answered high volume of phone calls and email inquiries.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Wrote reports, executive summaries and newsletters.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Took notes and dictation at meetings.
- Organized and coordinated conferences and monthly meetings.
- Handled confidential and sensitive information with discretion and tact.
- Promoted team productivity by keeping supplies organized and well-stocked.
Executive Assistant to the Chief Executive Officer
Centron
01.2010 - 07.2010
- Supported the CEO of an advertising agency acting as gatekeeper and primary contact person for all communication.
- Upheld strict timetables by maintaining accurate, balanced professional and personal calendars including meetings, travel, and appointments.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
- Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Promoted organizational culture by implementing new initiatives as directed by the Chief Executive Officer.
Education
Bachelor of Science - Fashion Merchandising
Fashion Institute of Technology
New York, NY12.2008
Skills
- Proficient in Microsoft Office, Google Suite, Concur, Adobe Photoshop, DocuSign, Board Effect, Raiser's Edge, CRM Software, Quickbooks, Dropbox, Smartsheets, Canva, Shopify)
- Scheduling& calendar management
- Report & Presentation Preparation
- Document Management & Recordkeeping
- Event & Meeting Planning
- Cross-Functional Collaboration
- Office Management
- Report Analysis
- Excellent memory and attention to detail
- Clear and thoughtful communicator, written and oral
- Licensed driver and car owner
- Experienced team builder and motivator
- Independent and very reliable
- Quick comprehension of new tasks and programs
Timeline
Administrative Coordinator
Atrium Staffing
11.2022 - 03.2023
Administrative & Marketing Assistant
Casa Kids
04.2022 - 10.2022
Executive Assistant to the Chief Executive Officer
T.K.E.
09.2012 - 05.2020
Executive Assistant to the Chief Executive Officer
Keane
03.2011 - 08.2012
Executive Assistant to the Chief Executive Officer
Centron
01.2010 - 07.2010
Bachelor of Science - Fashion Merchandising
Fashion Institute of Technology