Summary
Overview
Work History
Education
Skills
References
Work Availability
Software
Work Preference
Timeline
Generic

EMILY SHARP

Mesa,AZ

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

16
16
years of professional experience
1
1
Language

Work History

Accounts Payable Specialist

Ensemble Real Estate Services
Phoenix, AZ
12.2023 - 06.2024
  • Process Vendor Invoices, Prepare check for mailing, Process Expense Reports in Concur, Resolve Vendor Issues, New Vendor Setup & W9 Requests
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Reduced invoice processing time with accurate data entry and timely vendor communication.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
  • Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Maintained compliance with internal controls and external regulations related to accounts payable processes.
  • Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
  • Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
  • Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
  • Assisted in automating repetitive tasks within the accounts payable function, resulting in increased productivity levels throughout the department.
  • Conducted thorough audits of expense reports, identifying opportunities for cost savings within the organization.
  • Stayed abreast on industry best practices and emerging trends in accounts payable processes, enabling continuous improvement initiatives within the department.
  • Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Matched purchase orders with invoices and recorded necessary information.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Entered figures using 10-key calculator to compute data quickly.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.

Accounts Payable Specialist

Walton Global Holdings
Scottsdale, AZ
04.2023 - 11.2023
  • Process Full Cycle AP invoices for US, Canada, Europe and Asia.,
  • Vendor payments initiation in various method - checks, ACH, wire, and online portal.,
  • Prepare weekly AP cash flows estimate for Treasury Department.,
  • Process Expense Reports for Employee reimbursements.,
  • Research, follow up and resolve various vendor issues.,
  • Liaison on new vendor setup and document requests.
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Reduced invoice processing time with accurate data entry and timely vendor communication.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
  • Maintained compliance with internal controls and external regulations related to accounts payable processes.
  • Entered figures using 10-key calculator to compute data quickly.

Accounts Payable Specialist

WorldatWork
Scottsdale, AZ
12.2017 - 04.2023
  • In charge of full cycle AP invoices and vendor royalty payments process in various form of payment options.
  • Prepare & reviews expense report reimbursements in Concur for all instructors.
  • Prepare & reviews expense report reimbursements in Paylocity (payroll ERP) for all employees.,
  • Liaison on new vendor setup and document requests.,
  • Process credit card transactions in BMO Spend Dynamics for upload into NetSuite.
  • Prepare and create month-end close journal entries.
  • Assist, track and work closely with procurement department on purchase orders status and billing issues.
  • Document and create written processes for Accounts Payable Position
  • Developed client rapport by efficiently addressing incoming correspondence and resolving [10-20] A/P inquires per day.

Lead Accounts Payable Coordinator

Walton International Group Inc.
Scottsdale, AZ
10.2008 - 06.2016
  • Liaison full cycle corporate expense/project invoices in US and multi currencies in Citrix and Axapta for weekly check runs for Corporate Office and multiple entities and prepare for mailing.
  • Process and reviews expense reports in Concur Salesforce for employee reimbursements on weekly basis.
  • Research, follow up and resolve various vendor issues.
  • Facilitate uploading and coordinate invoices into SharePoint for various managers' approval.
  • Take ownership of vendor setup, tracking and documents requests., Assist and complete annual 1099s forms for vendors,
  • Create written procedure manual for Accounts Payable Position.
  • Desktop bank deposits and process wire payments to vendors.
  • Prepare weekly AP cash flows estimate for Treasury Department.
  • Assist accounting teams both in US and Canada on annual audit requests by PWC on over 100 plus entities.
  • Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
  • Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout organization.
  • Maintained high level of confidentiality when handling sensitive financial data, ensuring utmost discretion and professionalism in all dealings with internal and external stakeholders.
  • Maintained strong working relationships with suppliers, fostering positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
  • Reduced late payment fees through timely and accurate invoice management.
  • Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
  • Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
  • Increased efficiency of accounts payable team by providing guidance, training, and support to staff members.
  • Enhanced internal controls by developing and implementing policies and procedures for accounts payable activities.
  • Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
  • Served as a subject matter expert on accounts payable processes during system upgrades or implementations, offering valuable insight into potential improvements that could be made during transitions or integrations between system platforms.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Entered figures using 10-key calculator to compute data quickly.

Education

AA Fine Arts -

Mesa Community College
Mesa, AZ
06.2021

AA General Studies -

Mesa Community College
Mesa, AZ
06.2021

General Studies Certificate -

Mesa Community College
Mesa, AZ
06.2021

Skills

  • Petty Cash Management
  • Payment Processing
  • Entry verification
  • Invoice Processing
  • Data inputting
  • Vendor Relations
  • Account Resolutions
  • General Ledger Posting
  • Process Improvement
  • Ledger and Journal Entries
  • Maintaining Strict Confidentiality
  • Vendor Engagement
  • Account Reviewing
  • Data Imports
  • Microsoft Office
  • Office Supplies and Inventory
  • Expense Tracking
  • Statement Reviews
  • Data Entry
  • Month-End Closings
  • Working with Vendors
  • Handling Confidential Materials

References

References due upon request.

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software

ADP

AMSI

Automatic Clearing House

Axapta

BMO Spendynamics

Digital Desktop Scanner

Microsoft Dynamics 365

Navision

Oracle NetSuite

Peachtree

Timberline

Yardi

Work Preference

Work Type

Full Time

Work Location

RemoteHybridOn-Site

Important To Me

Company CultureWork-life balanceHealthcare benefitsFlexible work hours401k matchPaid time off4-day work weekWork from home optionStock Options / Equity / Profit SharingPersonal development programsTeam Building / Company RetreatsPaid sick leaveCareer advancement

Timeline

Accounts Payable Specialist

Ensemble Real Estate Services
12.2023 - 06.2024

Accounts Payable Specialist

Walton Global Holdings
04.2023 - 11.2023

Accounts Payable Specialist

WorldatWork
12.2017 - 04.2023

Lead Accounts Payable Coordinator

Walton International Group Inc.
10.2008 - 06.2016

AA Fine Arts -

Mesa Community College

AA General Studies -

Mesa Community College

General Studies Certificate -

Mesa Community College

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EMILY SHARP