Emily Smith
Sonoma,CA
Summary
Energetic and resourceful professional, passionate about improving systems and strategies in order to help organizations streamline efficiency. Known for organizing internal structures and streamlining daily functionality while maintaining exceptional communication standards.
Overview
11
11
years of professional experience
Work History
Program Coordinator
Kaeppel Consulting
06.2023 - 07.2023
- Supported top leadership in the Strategic Initiative Office (SIO), including but not limited to: scheduling and facilitating meetings, managing calendars, organizing and booking travel, managing portfolio masterlist, creating and maintaining PPT & Excel files for presentations, integrating files within ProjectPlace and Google Suite.
- Collaborated with Program Managers to achieve consistency in SIO program and portfolio objectives by collecting estimates on resources & time to create cost estimates, resulting in 2nd major data development for SIO.
- Maintained Org chart for multiple departments and assisted with overhaul of visual representation.
- Monitored and tracked progress of action items and milestones identified through portfolio management.
- Organized and streamlined onboarding processes through Project Place.
Executive Assistant
The Gunter Group
11.2021 - 03.2023
- Acted as gatekeeper for executive leadership by managing calendars and email, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Formatted and developed presentations, agendas, and reports.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Tracked and submitted complex billable timesheets across multiple contracts.
- Assisted with event coordination and team building activities, as well as development of new culture centered efforts to maintain connections in remote environment.
- Assisted with planning and coordination of annual retreat, including but not limited to catering, breakout session organization, presentation development, travel logistics, and leisure events.
- Handled confidential and sensitive client information with discretion and tact.
Administrative Assistant
Transition Projects
10.2020 - 11.2021
- Provided onsite and remote support to program directors and housing leadership.
- Executed calendar management and scheduling, event coordination, and other program support.
- Provided support to QA team to ensure timely data entry and reporting requirements.
Business Development Consultant
Portland State University School Of Business
03.2020 - 06.2020
- Led college consulting team tasked with assisting a national non-profit organization to overcome challenges in funding and visibility by creating roadmap for future organizational growth.
Site Director
Nations Finest
08.2012 - 09.2015
- Coordinated services, screened/hired/trained/supervised/terminated staff, managed financial oversight, and provided overall program administration and grant-fund disbursement.
Education
BBA - Business Management And Leadership
School of Business, Honors Program
Portland State06.2020
Skills
- Logistics and Calendar Management
- Microsoft365/Google Suite/ProjectPlace/Slack
- Emotional Intelligence
- Workload Prioritization
- Communication
- Program Coordination
- Expense Reporting
- Grants Management
- Personal Assistance
Timeline
Program Coordinator
Kaeppel Consulting
06.2023 - 07.2023
Executive Assistant
The Gunter Group
11.2021 - 03.2023
Administrative Assistant
Transition Projects
10.2020 - 11.2021
Business Development Consultant
Portland State University School Of Business
03.2020 - 06.2020
Site Director
Nations Finest
08.2012 - 09.2015
BBA - Business Management And Leadership
School of Business, Honors Program
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