Emily Vachon
Auburn,NH
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised, detail-oriented, and quickly mastering new skills. Recent graduate with excellent research, technical, and problem-solving skills.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Human Resources Recruitment Assistant
Center for Life Management
Derry, NH
11.2023 - Current
- Facilitates a smooth hiring process by maintaining the Human Resource Department's high degree of organization and efficiency by exhibiting meticulous attention to detail in the areas of: Ensure internal and external job posting accuracy within applicant tracking system
- Screening candidates for job placement within the agency
- Compose formal written offers for employment, acceptance/decline of offers, background authorization requests and proof of DMV records to initiate pre-onboarding
- Candidate and staff tracking in order to complete monthly State of NH report with VP Human Resources and Administration
- Familiarity with applicant tracking system software and/or ability to quickly learn software features
- Ability and desire to work as part of a team while also able to be self-directed and motivated with minimal supervision
- Ability to acquire and effectively execute new skills as needed according to evolving department needs
- Serves as the agency's liaison between post-secondary educational institutions and our directors/clinical supervisors for practicum and internship placements
- Ensures a smooth screening and pre-onboarding process for students and our departments by: Confirming all required paperwork is obtained and sent to appropriate director/clinical supervisor to review candidacy for placement
- Coordinating interview times and establishing video conference meetings (as needed)
- Communicating candidacy status to student and advisors after interview(s) are conducted
- Preparing and sending offer letters and HR paperwork to incoming students
- Completing any paperwork required of CLM for student’s placement
- Tracks students in staff database for purposes of reporting.
- Answered questions regarding salaries, benefits and other pertinent information.
- Prepared and sent out offer letters to successful applicants.
- Supported recruitment with resume screening, interview scheduling and candidate job offers.
- Contacted all job applicants to inform them of their application status.
- Provided support to hiring managers by scheduling interviews, preparing interview materials.
- Reviewed resumes for accuracy and relevance to open positions.
- Tracked candidate progress throughout the recruitment process.
- Answered inquiries from potential job seekers regarding job descriptions, duties, benefits, company culture.
- Collaborated with Human Resources team members on special projects related to recruitment initiatives.
Human Resources Administrative Assistant
Center for Life Management
Derry, NH
12.2019 - Current
- Support the Human Resource Department's high degree of organization and efficiency of staff record retention and onboarding by exhibiting meticulous attention to detail in the areas of: Scanning and appropriately labeling paperwork into document management system for accurate staff filing
- Supporting projects of the department for the purposes of auditing, ongoing background checks via Office of the Inspector General (OlG) and new hire orientation binder preparation
- Perform functions professionally and in a manner that protects the integrity and confidentiality of clients, staff, and students
- Ability to work in a fast-paced environment with strong organizational skills, ability to problem solve, multi-task, and manage competing tasks while attending to details and adhering to deadlines
- Ability to maintain composure and exercise sound judgment in routine, urgent, and emergent administrative tasks
- Provide additional support in absence of HR Administrator as needed
- Keyholder for secure HR department
- Strong communication, interpersonal, and customer service skills required to interact with others in a professional manner
- Proficient computer skills and knowledge of Microsoft office applications with emphasis on Word, Excel, Outlook, and TEAMS.
- Processed paperwork related to grievances, performance evaluations, classifications and employee leaves of absence.
- Processed, verified and maintained personnel-related documentation.
- Created, organized and maintained employee personnel files to keep sensitive data secure.
- Compiled employee records such as contact information, performance reviews, and training histories.
- Optimized traceability, developing organizational filing systems for confidential employee records and reports.
- Submitted monthly, quarterly and weekly reports to management for mandatory reporting.
- Maintained confidential files for employees, health benefits, payroll records and other related documents.
- Processed new hire paperwork, ensuring accuracy of data entry into HRIS system.
- Searched employee files to obtain information for authorized persons and organizations.
- Understood and followed oral and written directions.
- Modified existing software systems to enhance performance and add new features.
Babysitter
Self-Employed
New Hampshire & Massachusetts
01.2017 - Current
- Care for boys and girls, ages 1-13, during parents’ schedule absences in the evenings and weekends
- Ensure children are bathed, fed, and in bed prior to parents’ return
- Play with children and read bedtime stories, receiving requests from children
- Clean and organize house whenever necessary, minimizing parents’ clean-up times upon their return home
- Help with homework and other school/extracurricular activities
- Ensure safety and comfortability of children being with an adult that is not a parent.
- Establishing trust through consistent communication with both parents and kids.
- Greeting parents upon arrival home from work and providing updates on the day's events.
- Teaching good manners by setting clear expectations for behavior in various settings.
- Tailoring activities based on the individual needs of each child under care.
- Completing light housekeeping tasks such as tidying up toys and books.
- Assisting with meals, snacks, and bedtime routines for the children.
- Providing a safe environment for children to explore their curiosity and creativity.
- Instructing children in basic hygiene practices such as brushing teeth or washing hands.
- Monitored children's safety and well-being to prevent accidents and falls.
- Transporting children to school, sports activities, or other engagements when necessary.
- Helping older children with homework assignments as directed by parents.
- Encouraging healthy physical activity by taking walks together or playing games outside.
- Communicated with parents about daily activities and any concerning behaviors.
- Cared for children of various ages and assisted with feeding, dressing and daily activities.
- Using problem-solving skills to anticipate potential issues before they arise.
- Administering medication when needed according to parent instructions.
- Remaining alert at all times while caring for multiple children simultaneously.
- Used organization and time management skills to multitask and keep children on set schedules.
- Supervised and cared for children ages newborn to 13.
- Engaging in age-appropriate activities like reading stories or playing games.
- Removed hazards and developed appropriate boundaries and rules to create safe environment for children.
- Traveled with family to help with vacation activities and childcare.
- Enforced rules to teach good manners and maintain safe environment.
Children’s Community Support Counselor
Center for Life Management
Derry, NH
03.2022 - 06.2022
- Developed crisis intervention strategies for individuals facing difficult situations or events.
- Identified clinical or case management needs to promote quality of care.
- Counseled clients physical, mental factors impacting personal success.
- Provided individual and group counseling sessions for clients.
- Developed treatment plans to address client needs.
- Listened to personal stories, asked probing questions and offered knowledgeable advice for different situations.
- Referred individuals to outside resources and services for additional support.
- Incorporated different treatment methodologies and evidence-based practices to meet clients' specific needs.
- Compiled personal information and compared against professional knowledge to determine needs and optimum strategies for success.
- Coached clients on how to manage emotions effectively while also teaching them how to recognize warning signs of distress before it becomes overwhelming.
- Collaborated to set goals and outline steps to achieve objectives.
- Completed detailed documentation of sessions, patient notes and recommendations.
- Established collaborative relationships with parents and guardians in order to provide effective care for their children.
- Responded to crisis situations when severe mental health and behavioral issues arose.
- Encouraged development of relevant skills to help overcome specific concerns.
- Documented meetings, interventions and contacts with clients to optimize care.
- Obtained or maintained proper licensure or certification to meet state requirements.
Administrative Assistant
Center for Life Management
Derry and Salem, NH
06.2018 - 12.2019
- Gained knowledge of use of electronic health record system, WebAISCE
- Learned organizational software skills by using WebAISCE to add in confidential client/employee information
- Answer and direct incoming phone calls for all departments
- Schedule and reschedule client appointments
- Maintain patient and department related electronic documentation
- Handle client and employee information confidentiality
- Learned new skills in different departments such as Human Resources, finance, CSP, AOP, and children’s
- Distribute incoming and outgoing mail for all departments
- Prepare information packets for multiple departments
- Handle client check-in and check-out process
- Conduct appointment reminder calls on time
- Keyholder for opening and closing buildings at age 16-present.
- Monitored progress on projects assigned by upper management.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Inventoried and ordered supplies for office.
- Handled incoming calls and directed callers to appropriate department or employee.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Directed customer communication to appropriate department personnel.
- Coordinated appointments, meetings and conferences.
- Responded to customer issues to provide immediate resolution and improve retention.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Managed database systems containing customer contact information.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Provided secretarial and office management support while building cooperative working relationships.
Receptionist
Advanced Hair Etc.
Derry, NH
08.2017 - 06.2018
- Schedule client appointments correctly in the online system
- Maintain client related confidential electronic documentation
- Answering incoming phone calls from clients to address questions/concerns
- Handle client check-in and check-out process
- Conduct appointment reminder calls to correct clients
- Cleaning stations such as sweeping, wiping down chairs and supplies
- Stocking inventory with organizational skills to sell products to clients.
- Scheduled and confirmed appointments.
- Answered multi-line telephone with polite tone of voice to provide general information and answer inquiries.
- Assisted in maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
- Greeted visitors and provided them with assistance.
- Maintained a neat reception area by organizing materials and tidying up furniture.
- Updated daily log book with information about clients.
Toddler Room Teacher’s Assistant
Wonder Years Daycare Center
Derry, NH
10.2016 - 03.2017
- Wipe down and disinfect classrooms and bathrooms
- Cook and make snacks for the children during proper time
- Express love, passion, care, and safety for the kids
- Play with children and teach them new skills
- Educate children on simple life skills such as communication, tying shoes, using the restroom, kindness to others, small and large motor skills, self-care, etc
- Care of children ages newborn, infants, toddlers, Kindergarteners.
- Assisted teachers with instruction and provided clerical support for diverse needs.
- Ensured that all toys and equipment were clean before use by toddlers.
- Supervised and interacted with toddlers during free play, meal times, and nap time.
- Communicated with parents or guardians about daily activities, behaviors and upcoming events.
- Cleaned up after meals, snack time, and other activities to maintain a safe environment for children.
- Monitored the health and safety of all toddlers while they were in my care.
- Communicated daily with children's parents or guardians about daily activities, behaviors and related issues.
- Dressed children and changed diapers.
- Provided a nurturing atmosphere that encouraged positive behavior and development.
- Assessed each child's individual needs on a daily basis to ensure proper care was given.
- Instilled discipline and maintained order with children by using simple and commanding directives.
- Prepared snacks according to dietary guidelines set forth by parents or guardians.
- Secured indoor and outdoor premises to protect children.
- Maintained records of daily attendance, diaper changes, meals served, naps taken.
- Instructed children on good sanitary habits when washing hands, using bathroom or eating.
Education
Bachelor’s Degree in Psychology With Minor in Child Life -
University of New Hampshire
Durham, NH05.2024
High School Diploma -
Pinkerton Academy
Derry, NH06.2019
Skills
- Administrative Assistance
- Microsoft Office Expertise
- Employee Data Record Keeping
- Interpersonal Communication
- Critical Thinking
- Problem-Solving
- Records Maintenance
- Human Resources Operations
- Recruitment
- Applicant Tracking Systems ATS
Social Activities
- NH Cannons Softball, Concord, New Hampshire, 02/2018, 08/2019, Team Member
- New Hampshire Scholars, Derry, New Hampshire, 06/2015, 06/2019, Student Member
- Varsity Softball, Derry, New Hampshire, 01/2015, 06/2017, Team Member
- Academic Mentor Program (AMP), Derry, New Hampshire, 09/2016, 12/2017, Student Member
- Future Business Leaders of America (FBLA), Derry, New Hampshire, 09/2017, 06/2019
- Unified Track, Derry, New Hampshire, 03/2019, 05/2019
- Assistant Softball Coach (Middle School), Derry, New Hampshire, 03/2019, 06/2019
Certification
- CPR/AED: Adult, Child, Infant + Standard First Aid (BLS) 8/1/23 - 8/1/25
References
References available upon request.
Timeline
Human Resources Recruitment Assistant
Center for Life Management
11.2023 - Current
Children’s Community Support Counselor
Center for Life Management
03.2022 - 06.2022
Human Resources Administrative Assistant
Center for Life Management
12.2019 - Current
Administrative Assistant
Center for Life Management
06.2018 - 12.2019
Receptionist
Advanced Hair Etc.
08.2017 - 06.2018
Babysitter
Self-Employed
01.2017 - Current
Toddler Room Teacher’s Assistant
Wonder Years Daycare Center
10.2016 - 03.2017
Bachelor’s Degree in Psychology With Minor in Child Life -
University of New Hampshire
High School Diploma -
Pinkerton Academy
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