Emily Walton
Fort Collins
Summary
Efficient, committed, and dedicated professional with a proven track record of success. Thrives in any work environment and possesses strong analytical and problem-solving skills. Adapts to new challenges and consistently delivers results.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Financial Coordinator
Colorado State University
03.2023 - Current
- Accounting services, including procurement processes, accounts receivable, and payable for 100-plus accounts
- Fiscally based problem-solving and decision-making based on institutional best practices
- Financial compliance monitoring, reporting, and documentation
- Documenting and communicating discrepancies with appropriate personnel
- Contract and lease development and oversight
- Budget development, strategic financial planning, and resource management
- Support for internal and external accounts
- Training development and delivery on policies and procedures
- Cross-trained multiple accounting positions with varying levels of responsibility, including supervisors
Accounting Support Specialist
Colorado State University
06.2019 - 03.2023
- Basic Accounting Principles - Determine that CSU and federal rules and regulations are being followed from a department level
- Financial Transactions: As division fiscal officer, determine if there are violations of fiscal rules and follow-up to ensure compliance
- Create new procedures to avoid issues in the future
- Reconcile monthly transactions and human resource reports to determine if accounts are in good standing
- Prepare and distribute financial statements to 18 stakeholders
- Review statements with stakeholders and make suggestions to course correct budgets
- Implement new procedures for VPR Division to create efficiencies and better internal controls
- Act as lead worker to include training new employees/students on processes including Kuali financial documents, travel processes, and year-end documentation
- Communicate any new processes/procedures or any financial reminders to division, as needed
- Provides backup for vacant positions and audit accounts for compliance to university procedures
- Correcting as necessary
- Procurement Card Transaction Management- verify transactions are allowable and are reallocated in a timely manner
- Train new and current card users as needed to maintain compliance
- Ensure procurement card approval process provides appropriate checks and balances
- Monitor lease payment account balances for more than twenty tenants at two different research facilities
- Review lease agreements for payment compliance
- Contracts - Work with stakeholders to prepare requisitions and manage purchase orders on complex multiyear agreements for items such as Kuali Research Module, compliance and protocol services and research software licenses
- Monitor progress of purchase orders to prevent service interruptions
- Supervision - Supervise the work of a subordinate whose primary function is travel, relocation and guest speaker reimbursements
Temporary Accounting Support - Colorado State University
Express Employment Professionals
09.2018 - 05.2019
- Accounting support for busy Office of the VP for Research office
- Helping with day to day financial transactions in Kuali Financial System
- Accounts Receivable, some Accounts Payable, Lease payment tracking and other duties, as needed
Shore Excursions Coordinator
Crystal Cruises
12.2016 - 07.2018
- Coordinated excursion programs and negotiated net rates with worldwide ground operators
- Tracked and adjusted inventory of pre-reserved shore excursions to maximize excursion revenue in each port
- Work closely with travel agents, guests and onboard staff to create a customized private excursion experience
Ship Representative
Crystal Cruises
10.2015 - 12.2016
- Drafted contracts and processed required immigration documentation
- Verified, coded and processed invoices with Accounts Payable relating to onboard entertainment personnel reimbursements
- Calculated and prepared payroll documentation for international onboard entertainment personnel
- Coordinated staterooms and travel for all entertainment personnel
Director, Onboard Programs - Instructors Division
Compass Speakers and Entertainment, Inc.
07.2013 - 06.2015
- Manage representation of enrichment personnel in the luxury cruise market and recruit personnel for this unique division of the cruise industry
- Launch new enrichment programs as needed
Enrichment Coordinator
Princess Cruises
12.2007 - 04.2013
- Recruit and schedule a variety of daytime enrichment as needed for 17 vessels sailing worldwide concurrently
- Maintain open communication between Entertainment, Fleet Personnel & onboard management
- Maintain communication between entertainment department and multiple recruitment agencies
- Ensure lecturers adhere to policies and procedures set forth by company
- Oversee cabin allotment needed for the program
- Develop yearly enrichment budgets
- Develop and maintain lecturer databases
Cunard Guest Entertainer/Guest Lecturer Administrator
Princess Cruises
06.2004 - 11.2006
- Maintain communication with the Entertainment department regarding scheduling of all Guest Entertainers/Guest Lecturers onboard
- Maintained personnel files and rotations as set forth by the entertainment department
- Scheduled travel and accommodations as needed
- Resolved travel issues and assisted stranded personnel domestically and internationally to reach their destinations
- Process and maintain payroll
Supervisor, Fleet Personnel
Princess Cruises
08.2003 - 06.2004
- Manage a staff of manning agents to make sure they are accomplishing the duties required of them
- Review requests from crew members wanting to be re-employed after leaving the company along with shortening or extending contract lengths
- Communicate budgetary issues to senior management
- Counsel manning agents as needed to successfully complete their required tasks
Guest Entertainer Administrator
Princess Cruises
02.2003 - 09.2003
- Maintain communication with the Entertainment department regarding scheduling of all Guest Entertainers onboard
- Maintained personnel files and rotations as set forth by the entertainment department
- Scheduled travel and accommodations as needed
- Resolved travel issues and assisted stranded personnel domestically and internationally to reach their destinations
- Process and maintain payroll
Youth Staff Administrator
Princess Cruises
01.2002 - 02.2003
- Maintain communication with all vessels, crew members and recruitment offices needed for the youth staff onboard
- Maintained personnel files and rotations as needed based on number of children sailing on each voyage on all vessels
- Scheduled travel and accommodations as needed
- Resolved travel issues and assisted stranded personnel domestically and internationally to reach their destinations
Manning Agent, Fleet Personnel
Princess Cruises
03.2001 - 01.2002
- Review incoming rotations from recruiting offices and compare to Fleet Personnel rotations
- Coordinate replacement crew with recruiting offices based on gender, experience, nationality breakdown and availability
- Update personal data, payroll information, join/leave movements and flight requests in database
- Send weekly rotations to vessel and recruiting offices
- Send flight telex to vessels and port agents
- Coordinate arrangements for unexpected leavers off own will, compassionate grounds, medical grounds and disciplinary grounds: update database, arrange flights and advise any cost to be paid, request replacement
Reservations Sales Agent
Princess Cruises
08.2000 - 03.2001
- Creating and updating cruise reservations
- Collecting payments as needed
- Answering any questions about the cruise industry or Princess Cruises in particular
Education
Bachelor of Science - BS - Project Management
Capella University
03.2028
Skills
- Customer Relationship Management (CRM)
- Accounts Payable & Receivable
- Accounts Receivable (AR)
- Multitasking and organization
- Customer support
- Training and mentoring
- Leadership
- Strong work ethic
- Team management
- Work Planning and Prioritization
- Collaborative teamwork
Certification
- Accounting fundamentals II
- Accounting Fundamentals I
Timeline
Financial Coordinator
Colorado State University
03.2023 - Current
Accounting Support Specialist
Colorado State University
06.2019 - 03.2023
Temporary Accounting Support - Colorado State University
Express Employment Professionals
09.2018 - 05.2019
Shore Excursions Coordinator
Crystal Cruises
12.2016 - 07.2018
Ship Representative
Crystal Cruises
10.2015 - 12.2016
Director, Onboard Programs - Instructors Division
Compass Speakers and Entertainment, Inc.
07.2013 - 06.2015
Enrichment Coordinator
Princess Cruises
12.2007 - 04.2013
Cunard Guest Entertainer/Guest Lecturer Administrator
Princess Cruises
06.2004 - 11.2006
Supervisor, Fleet Personnel
Princess Cruises
08.2003 - 06.2004
Guest Entertainer Administrator
Princess Cruises
02.2003 - 09.2003
Youth Staff Administrator
Princess Cruises
01.2002 - 02.2003
Manning Agent, Fleet Personnel
Princess Cruises
03.2001 - 01.2002
Reservations Sales Agent
Princess Cruises
08.2000 - 03.2001
Bachelor of Science - BS - Project Management
Capella University
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