Emily Bush
Pitman,PA
Summary
Determined, proactive, polished and accomplished Executive Assistant who works with a keen sense of urgency to anticipate the needs of Executives and others, skilled at multi-tasking, working with strict confidentiality, and maintaining a strong, precise attention to detail. Skillful and dedicated with extensive experience in the coordination, planning and support of daily operational and executive/administrative functions. Organized and efficient with 15+ years supporting top-tier executives in government and communications.
Overview
23
23
years of professional experience
Work History
Executive Assistant
The Hershey Company
12.2023 - Current
- Assist in the compliance of company policies and procedures, contributing to a more organized work environment.
- Collaboration among peers on special projects to improve overall business operations within the organization efficiently.
- Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Assistant to the CEO
Archetype Solutions Group
11.2022 - 11.2023
- Manage complex calendar scheduling with focus on proper allocation of executive availability.
- Manage CEO's email inbox : Including (but not limited to) sending correspondence on his behalf, flagging and prioritizing incoming correspondence for review, and executing timely and coordinated follow ups.
- Oversee role of Administrative Assistant in providing guidance, input, and collaboration for scheduling tasks (prioritizing important/urgent meetings), travel coordination, expense and time input.
- Serve as the primary contact for requests relating to the CEO.
- Attend key internal and external meetings to stay up-to-date on core business initiatives and external networking and fundraising .
- Handle administrative functions related to raising a $100M investment fund.
- Proactively identify and eliminate bottlenecks in the CEO's daily activities, enabling CEO to operate at maximum efficiency to drive business growth.
Executive Assistant
Bravo Group
02.2017 - 11.2022
- Maintained strict confidentiality and used good judgment with company, personnel, CEO, COO and Leadership personal information.
- Managed and maintained CEO's schedule, screening calendar events to ensure appropriate method of CEO's involvement occurred (meeting, phone call, email, etc.) Assisted CEO with preparing for meetings and assembling materials and background info.
- Point of contact among executives, employees, clients and other external partners. C-suite gatekeeper.
- Screened calls and emails and responded accordingly to support executive correspondence; responds to emails and other correspondence to facilitate communication and enhance business processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Worked closely with operations team to set up new client kick-off internal meetings to ensure client lead and project manager(s) completely understand contract terms, scope of work and other pertinent information to ensure client satisfaction.
- On a weekly basis, tracked and submitted all internal time and expense reports. Audited accounts, time reports and expenses for accuracy.
- Assisted operations team with Big Time training (expense and time tracking software) of administrative staff. Helped with writing and updating company Expense Policy as well as compiling step-by-step Big Time instructions/guide for administrative staff.
- Processed travel expenses and reimbursements for executive team, senior management and various staff.
- Handled travel logistics for CEO and staff - including overnight accommodations, flights (international & domestic), car rentals, TSA pre-check, passport and drivers license renewals, conference registrations, etc.
- Updated & tracked (weekly) spreadsheets and databases to analyze and report on employee performance, time reporting and expenditures.
- Coordinated company-wide events and work on ad hoc projects.
- Education Opportunity PAC treasurer.
- Property manager of 7-unit luxury apartment building.
Executive Administrative Assistant
Hollywood Casino at Penn National Race Course
01.2016 - 02.2017
- Maintained and provided full executive administrative support and scheduling to the V.P. & General Manager as well as the V.P. of Casino operations and other departmental directors.
- Prepared interoffice memorandum as well as various tracking spreadsheets for different departments within Hollywood Casino.
- Established, implemented and continually updated a comprehensive tracking spreadsheet (including pivot tables, charts, etc.) to evaluate/compare customer service scores and external shop results to ensure top-notch customer service.
- Planned, organized and executed 2016 Penn National Charity Golf Classic which raised $375,000 for IBD research at Penn State Milton S. Hershey Medical Center.
- Organized executive and director travel in compliance with corporate guidelines as well as office supply ordering, screening telephone calls, filing, faxing, reporting, etc.
Executive Assistant
Long, Nyquist & Associates
01.2007 - 04.2011
- Maintained and provided full administrative support to partners and associates.
- Prepared correspondence, PowerPoint presentations, newsletters, faxes, invoices, expense reports, billing, Department of State reports, proofreading and other various office support.
- Scheduled various multi-person meetings for associates, clients and elected officials, as well as maintaining and coordinating executive and senior management day-to-day meeting and travel schedules.
- Handled and distributed all incoming and outgoing mail, setting up multi-person conference calls and ordering office supplies.
Executive Assistant
Senate of Pennsylvania
11.2000 - 12.2006
- Provided full administrative/executive support to the Pennsylvania President Pro Tempore.
- Maintained daily Senate and travel calendars.
- Planned, coordinated and executed yearly student government seminar.
- Scheduled weekly Leadership Luncheon with other Senators and Executive staff.
- Assisted in administrative support by typing correspondence to constituents, transcription and interoffice memorandum.
Education
Associates Degree - Office Administration
Central Pennsylvania College
Harrisburg, PA1999
Skills
- Verbal and Written Communication
- Executive Schedule Management
- Problem Solving: Detail-Oriented
- Reliable and Responsible : Honest and Ethical
- Executive Email Inbox Management
- Operating Procedures
- Workflow Improvements
- Calendar and Scheduling Software (Executive)
- Video Conferencing Software
- Reports and Financial Statements
- Recordkeeping and Documentation
- Correspondence and Memos
- Document Filing and Retrieval
- Conflict Resolution
- Report Distribution
- Administrative Oversight
- Critical & Analytical Thinking
- Microsoft Office
- Google Workspace
- Travel Arrangement Coordination
- Expense Submission : resolution : balancing
Timeline
Executive Assistant
The Hershey Company
12.2023 - Current
Executive Assistant to the CEO
Archetype Solutions Group
11.2022 - 11.2023
Executive Assistant
Bravo Group
02.2017 - 11.2022
Executive Administrative Assistant
Hollywood Casino at Penn National Race Course
01.2016 - 02.2017
Executive Assistant
Long, Nyquist & Associates
01.2007 - 04.2011
Executive Assistant
Senate of Pennsylvania
11.2000 - 12.2006
Associates Degree - Office Administration
Central Pennsylvania College