Summary
Overview
Work History
Education
Skills
Certification
Timeline
AccountManager
EMMA RUIZ

EMMA RUIZ

Brownsville,TX

Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Overview

2
2
Languages
4
4
Certifications
5
5
years of post-secondary education
12
12
years of professional experience

Work History

Administrative Assistant

BCFS HHS
Harlingen, TX
07.2020 - Current
  • Accepting and screening all incoming visitors, emails and phone calls.
  • Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, contract database system.
  • Manage purchasing for the program.
  • Type and design general correspondence, memos, charts etc.
  • Coordinates travel arrangements.
  • Support all staff with administrative tasks, data entry, budget tracking and reporting.
  • Work in conjunction with Regional Director, Program Director and TWC advocate.
  • Attend meetings and trainings.
  • Reports suspected child abuse/neglect.
  • Maintain confidential files.

Office Manager/ Executive Assistant

CODYSUR GROUP
San Benito, TX
11.2012 - 07.2020
  • Performed all office clerical activities, including writing emails and letters, providing support to upper- level management, tracking bills and financial documents, managing schedules and travel calendar etc.
  • Audit departments; Audit departments regularly to measure performance and productivity.
  • Implemented an efficient workflow process (Kanban) improvement that enabled more productivity without the need to hire additional staff.
  • Worked on special projects, taking the lead on important project initiatives.
  • Kanban Procedures Project. Created procedures for each position in the company. This consists in interviewing each employee and writing down in a specific format what the employee does, and how it is done.
  • Participate in project design meetings and propose improvements if necessary.
  • Act as the point of contact among executives, employees and managers.
  • Arranged appointments for associates and made travel arrangements for senior staff.
  • Schedule conferences and meetings.
  • Generate weekly and monthly reports giving a summary of how is the company doing overall.
  • Reviewed daily reports in detail and resolved any identified discrepancies.
  • Oversee the performance of other clerical staff based on past numbers.
  • Strong computer and research abilities; I use Microsoft Office; Excel, Word, Power point to create and design databases, reports, charts, and presentations.
  • Prepared spreadsheets using Microsoft Excel, updating regularly to track important office and customer data.
  • American Express credit card; Monitor the users that have American express in the company. Was in charge of every account and every transaction made has to have a receipt and a detailed info as of why it was used. Decreased expenses by 35% by implementing controls and standard ordering procedures.
  • Accounts Payable; I have assisted AP in paying vendors every month or as agree with them.
  • Also, if there is a matter, I have helped dispute or arrange situations about invoices.

Substitute Teacher

Brownsville Independent School District
Brownsville, TX
10.2018 - 06.2020
  • The instructional and classroom management processes for teachers who are absent for a day or longer periods of time.
  • Adhere to the curriculum and lesson plans assigned by the teacher and follow procedures and achieve lesson goals.
  • Ensure classroom and work is kept clean and orderly.
  • Compile a report for the teacher for when he/she returns.
  • Instruct students individually and in groups, using various teaching methods such as lectures, discussions, and demonstrations.
  • Establish and enforce rules for behavior and procedures for maintaining order among the students.
  • Tutored struggling students to help each understand core ideas and improve their performance.
  • Encouraged students to persevere with challenging tasks, preparing them for advanced learning opportunities.

President of Primary

Church of Jesus Christ
01.2018 - 03.2020
  • Children in the, of Latter-Day Saints for almost two years.
  • I had two counselors and three teachers and one secretary under my supervision.
  • As the ward/branch Primary Presidency, we are responsible for training teachers, Children & Youth activity leaders, and music leaders.
  • Access reports and lists online to help your presidency get to know the children and adults in Primary and be aware of the strengths and needs of the organization.
  • Hold regular presidency meetings.
  • Work with the Primary secretary to prepare an agenda, and ask her to record notes and assignments.
  • Also, once during the week we would meet to have activities (football, basketball, painting, go to the zoo, Easter party, Halloween celebrations etc.).
  • The total children we had in the organization where twenty from ages 18 months to 11 years old.
  • We would have them for two hours every Sunday.
  • The first hour is with all the children together and all the teachers and counselors as well.
  • We would have primary songs singing time, drawing and coloring about the lesson, and a snack.
  • The second period was for the lesson.
  • The children were separated by ages so we give the lesson according to the age of the children.
  • I enjoyed this so much and learned so much from this calling and form the children.

Education

Bachelors - International Business Administration

The University of Texas At Brownsville And Texas Southmost College
Brownsville, TX
08.2010 - 05.2015

Skills

Office administration

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Certification

Safety in the workplace

Timeline

The 17 Indisputable LAWS of teamwork

12-2020

Safety in the workplace

07-2020

See something. Say something

07-2020

Reporting Child Abuse and Neglect

07-2020

Administrative Assistant

BCFS HHS
07.2020 - Current

Substitute Teacher

Brownsville Independent School District
10.2018 - 06.2020

President of Primary

Church of Jesus Christ
01.2018 - 03.2020

Office Manager/ Executive Assistant

CODYSUR GROUP
11.2012 - 07.2020

Bachelors - International Business Administration

The University of Texas At Brownsville And Texas Southmost College
08.2010 - 05.2015

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