EMMA RUIZ
Brownsville,TX
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
2
2
Languages
4
4
Certifications
5
5
years of post-secondary education
12
12
years of professional experience
Work History
Administrative Assistant
BCFS HHS
Harlingen, TX
07.2020 - Current
- Accepting and screening all incoming visitors, emails and phone calls.
- Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, contract database system.
- Manage purchasing for the program.
- Type and design general correspondence, memos, charts etc.
- Coordinates travel arrangements.
- Support all staff with administrative tasks, data entry, budget tracking and reporting.
- Work in conjunction with Regional Director, Program Director and TWC advocate.
- Attend meetings and trainings.
- Reports suspected child abuse/neglect.
- Maintain confidential files.
Office Manager/ Executive Assistant
CODYSUR GROUP
San Benito, TX
11.2012 - 07.2020
- Performed all office clerical activities, including writing emails and letters, providing support to upper- level management, tracking bills and financial documents, managing schedules and travel calendar etc.
- Audit departments; Audit departments regularly to measure performance and productivity.
- Implemented an efficient workflow process (Kanban) improvement that enabled more productivity without the need to hire additional staff.
- Worked on special projects, taking the lead on important project initiatives.
- Kanban Procedures Project. Created procedures for each position in the company. This consists in interviewing each employee and writing down in a specific format what the employee does, and how it is done.
- Participate in project design meetings and propose improvements if necessary.
- Act as the point of contact among executives, employees and managers.
- Arranged appointments for associates and made travel arrangements for senior staff.
- Schedule conferences and meetings.
- Generate weekly and monthly reports giving a summary of how is the company doing overall.
- Reviewed daily reports in detail and resolved any identified discrepancies.
- Oversee the performance of other clerical staff based on past numbers.
- Strong computer and research abilities; I use Microsoft Office; Excel, Word, Power point to create and design databases, reports, charts, and presentations.
- Prepared spreadsheets using Microsoft Excel, updating regularly to track important office and customer data.
- American Express credit card; Monitor the users that have American express in the company. Was in charge of every account and every transaction made has to have a receipt and a detailed info as of why it was used. Decreased expenses by 35% by implementing controls and standard ordering procedures.
- Accounts Payable; I have assisted AP in paying vendors every month or as agree with them.
- Also, if there is a matter, I have helped dispute or arrange situations about invoices.
Substitute Teacher
Brownsville Independent School District
Brownsville, TX
10.2018 - 06.2020
- The instructional and classroom management processes for teachers who are absent for a day or longer periods of time.
- Adhere to the curriculum and lesson plans assigned by the teacher and follow procedures and achieve lesson goals.
- Ensure classroom and work is kept clean and orderly.
- Compile a report for the teacher for when he/she returns.
- Instruct students individually and in groups, using various teaching methods such as lectures, discussions, and demonstrations.
- Establish and enforce rules for behavior and procedures for maintaining order among the students.
- Tutored struggling students to help each understand core ideas and improve their performance.
- Encouraged students to persevere with challenging tasks, preparing them for advanced learning opportunities.
President of Primary
Church of Jesus Christ
01.2018 - 03.2020
- Children in the, of Latter-Day Saints for almost two years.
- I had two counselors and three teachers and one secretary under my supervision.
- As the ward/branch Primary Presidency, we are responsible for training teachers, Children & Youth activity leaders, and music leaders.
- Access reports and lists online to help your presidency get to know the children and adults in Primary and be aware of the strengths and needs of the organization.
- Hold regular presidency meetings.
- Work with the Primary secretary to prepare an agenda, and ask her to record notes and assignments.
- Also, once during the week we would meet to have activities (football, basketball, painting, go to the zoo, Easter party, Halloween celebrations etc.).
- The total children we had in the organization where twenty from ages 18 months to 11 years old.
- We would have them for two hours every Sunday.
- The first hour is with all the children together and all the teachers and counselors as well.
- We would have primary songs singing time, drawing and coloring about the lesson, and a snack.
- The second period was for the lesson.
- The children were separated by ages so we give the lesson according to the age of the children.
- I enjoyed this so much and learned so much from this calling and form the children.
Education
Bachelors - International Business Administration
The University of Texas At Brownsville And Texas Southmost College
Brownsville, TX 08.2010 - 05.2015
Skills
Office administration
Spreadsheet management
Process optimization
Office management
Database administration
Purchase orders organization
Supervising staff
Business administration
Certification
Safety in the workplace
Timeline
The 17 Indisputable LAWS of teamwork
12-2020
Safety in the workplace
07-2020
See something. Say something
07-2020
Reporting Child Abuse and Neglect
07-2020
Administrative Assistant
BCFS HHS
07.2020 - Current
Substitute Teacher
Brownsville Independent School District
10.2018 - 06.2020
President of Primary
Church of Jesus Christ
01.2018 - 03.2020
Office Manager/ Executive Assistant
CODYSUR GROUP
11.2012 - 07.2020
Bachelors - International Business Administration
The University of Texas At Brownsville And Texas Southmost College
08.2010 - 05.2015