Erica J Carrillo

Land Development & Project Execution Contracts, AFPs & Financial Controls Consultant, Vendor & Utility Coordination Entitlements, Permits & Regulatory Compliance

• Manage multiple active and pre-acquisition communities from due diligence through lot delivery
• Track and manage key land milestones including tentative maps, final maps, early grading, improvement plans, paved streets, and model start readiness
• Ensure communities are development-ready to support Construction and Sales schedules
• Administer and track all Land Vendor contracts, Master Agreements, and scopes of work
• Ensure contracts are fully executed prior to authorizing work or payments
• Review, approve, and submit Applications for Payment (AFP) for all land-related invoices
• Confirm invoices align with contract terms, approved budgets, and specific line items
• Coordinate with Accounting and Finance on:
  Check requests and re-issuances
  ACH payments and fee impacts
  Proper JD Edwards (E1) job cost coding
• Monitor job cost reports and proactively identify budget variances or overruns
• Serve as the primary point of contact for civil engineers, grading contractors, utility providers, and land consultants
• Resolve billing discrepancies, scope clarifications, and schedule impacts
• Coordinate with utility agencies (power, water, sewer, telecom) to support timely lot delivery
• Manage entitlement and permitting processes including tentative maps, final maps, and agency approvals
• Coordinate early grading permits, improvement permits, and related inspections
• Ensure compliance with municipal, county, and HOA requirements
• Oversee preparation and recording of land-related documents including:
  Maintenance agreements
  HOA and private maintenance requirements
  Ownership disclosures and recorded exhibits

• Assist in the day-to-day management of project-specific land development activities from initial planning to bond release.
• Coordination with engineers and other consultants to secure entitlements and obtain all necessary permits for site development.
• Land Development field team schedule management and tracking of MS Project development schedules from pre-acquisition, entitlements, to complete construction and bond release of projects. 
• Manage and coordinate onsite land Superintendent's weekly updates to maintain budgets and development milestone goals and key target dates of completion.
• Assist Land VP with tracking and maintaining all Development budgets in LandDev accounting system, including coordination with Forward Planning and Accounting to track and correct errors/inaccurate information. 
• Work with utility consultants & provide load requirements & assist with franchise utilities (electric, gas, telephone, CATV).
• Coordinate all SWPPP services for all land and homebuilding phases.
• Review and approve consultant and subcontractor invoices based on performance and quality.
• Preparation and processing of contracts, change orders, permits, and invoices. Prepare scopes of work, invitation to bid, and bid lists.
• Ensure proper maintenance of all records/paperwork for the project.
• Coordination between vertical construction department/purchasing, marketing, sales, and finance. 
• Weekly tracking of all governing agencies, bonding companies and field team coordination for bond release tracking including management of all release documentation.