ERICA DEJONGH
Sanford
Summary
Bringing excellent organizational skills and positive, upbeat demeanor to ensure efficient office operations. Well-versed in essential administrative tasks and proficient in software applications. Committed to enhancing productivity and supporting team success.
Overview
8
8
years of professional experience
Work History
OFFICE ADMINISTRATOR & ONBOARDING SPECIALIST
BLUEWAVE RESOURCE PARTNERS
05.2022 - 12.2024
- Collected contractor's hours at the beginning of every week thru IQ Navigator, Magnit or ADP
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- email recruiters a list of contractors who have not sent me or logged in their hours
- create timecards for any contractors if needed / thru ADP and IQ Navigator
- collecting Uattend timesheets from SpaceX, and find time discrepancies
- Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues.
- Emailed SpaceX supervisors to verify their contractor's hours
- Entered SpaceX hours and per diem, in their rates and hours spreadsheet
- Do the weekly commission and sales report spread
- Pay the office rent, ACC/ATT bill, Poparad Advisors, parking garage, and any other bills needed
- Assisted in preparation and processing of payroll to facilitate prompt staff payments via ADP / Workforce Now
- Collected and put together Onboarding Documents
- Background checks
- E-Verify
- -I9 forms
- Added them to our EASE platform for benefits
- Prepared shipping labels for SWAG boxes, and taking them to the post office
- Put SWAG boxes together for new contractors
- Notary certified - notarized Universal lien waivers
- Tracked Account Managers and Recruiters ATH's / ordering and picking up balloons for milestones
- Tracked and applied employees PTO/Holiday requests
- Ordered office supplies (ink, coffee, La Croix, etc)
- Ordered SWAG box supplies (T-Shirts, cups, hats, etc)
- Filled out the Borrowing Base certificate for the Cogent loan every month
- Deposited checks using the Cogent check capture device
- Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
- Checked mail daily
- Added invoices to QuickBooks
- Updated contract end dates in the spread report
- Collected employees Expense Reports and receipts at the end of every month
- Booked flights, hotels, and car rentals for employees when needed
- Helped assist with the open enrollment process for employee benefits at the beginning of every year
- Improved office efficiency by streamlining filing systems, ensuring documents were easily accessible.
- Scheduled office cleanings / pay Franca and Franca Services LLC
- Ran errands to Target, Santiago's Bodega, and liquor store for employees' birthdays, anniversaries, and various celebrations
- Filled out birthday and anniversary cards/order and prepare all the birthday and anniversary gifts
- Set up Happy Hours, or office outings (Volcano Bay, Town Halls)
BILLING AND OFFICE MANAGER
AI BEAST
08.2016 - 03.2022
- Company Overview: Office Manager for an artificial intelligence and telecommunications company
- Responsibilities include bill payment, inventory management, verifying bank funding to assure receipt of client funds for credit towards their marketing campaigns
- Input of daily telecommunication carrier numbers in the AI System as well as ensuring payment of monthly bills including telecommunication carrier bills, monthly hosting and server costs as well as office expenses
- Regularly edited audio for the AI software
- Utilized Pro Tools, Audacity, and Wave Pad software
- Office Manager for an artificial intelligence and telecommunications company
BILLING MANAGER
GREEN ROAD VENTURES
08.2019 - 12.2021
- Company Overview: (A SUBSIDIARY OF AI BEAST)
- Financial Manager for a small business selling dirt for landfill purposes
- Responsible for inventory of weekly deliveries as well as invoicing customers
- Scanned weekly load receipts
- Used QuickBooks to send invoices and collect funds
- Reduced errors and discrepancies in invoicing by closely monitoring billing data and conducting regular audits.
- Created customized contracts for sales staff
- (A SUBSIDIARY OF AI BEAST)
Education
Graduate -
AMERICAN MUSICAL AND DRAMATIC ACADEMY
New York, NY01.2008
Graduate - Telecommunications, Theater
RHODE ISLAND COLLEGE
Providence, RI01.2006
Skills
- ADP RUN
- Workforce Logic
- Time management
- Time and attendence
- Payroll
- Expense reporting
- Excel
- Adobe
- Word
- PowerPoint
- Outlook
- Google Docs
Activities
Active in regional theaters in musical drama.
Timeline
OFFICE ADMINISTRATOR & ONBOARDING SPECIALIST
BLUEWAVE RESOURCE PARTNERS
05.2022 - 12.2024
BILLING MANAGER
GREEN ROAD VENTURES
08.2019 - 12.2021
BILLING AND OFFICE MANAGER
AI BEAST
08.2016 - 03.2022
Graduate -
AMERICAN MUSICAL AND DRAMATIC ACADEMY
Graduate - Telecommunications, Theater
RHODE ISLAND COLLEGE
Similar Profiles
Luis CastanedaLuis Castaneda
Warehouse Worker at Next Level resource partnersWarehouse Worker at Next Level resource partners
ANNA CORTINASANNA CORTINAS
Center Lead at Education to Employment Partners - Coastal Compass Education and Career Resource CenterCenter Lead at Education to Employment Partners - Coastal Compass Education and Career Resource Center
Jason CarrollJason Carroll
Substation Site Representative at Pride Resource PartnersSubstation Site Representative at Pride Resource Partners