Summary
Overview
Work History
Education
Skills
Timeline
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ERICA KOONTZ

Woodland,CA

Summary

Highly Motivated Executive Assistant looking for a career opportunity that is fast paced, challenging and part of a team.

Experienced with identifying market opportunities and driving business growth. Utilizes strategic thinking and effective negotiation skills to establish beneficial partnerships. Track record of leading successful business development initiatives and fostering collaborative team environments.

Overview

11
11
years of professional experience

Work History

Business Development Manager

PBK Architects
07.2023 - Current
  • Developed and implemented strategic partnerships to enhance market presence and drive revenue growth.
  • Analyzed market trends to identify new business opportunities and inform strategic planning.
  • Led cross-functional teams in the execution of business development initiatives, ensuring alignment with organizational goals.
  • Cultivated relationships with key stakeholders to foster collaboration and support long-term business objectives.
  • Spearheaded business development initiatives, resulting in new client acquisitions and industry partnerships.

Executive Administrator

PBK Architects
07.2021 - 07.2023
  • Manage administrative operations for a fast-paced architecture firm with multiple state-wide offices as an Executive Administrator and Business Development Manager.
  • Executive Administrator Duties:
  • Assist Project Managers with daily administrative tasks, client and consultant communication, and accounting needs
  • Contract Management: Contract management, proposal preparation, and agency processing.
  • Social Committee Leadership: Lead the company's Social Committee, promoting a healthy work/life balance for the team.
  • Human Resources Liaison: Conduct interviews, onboard new hires, approve timesheets and PTO, and handle disciplinary actions and terminations.
  • Streamlined administrative processes, enhancing efficiency and productivity across multiple offices.
  • Fostered strong relationships with clients and consultants, contributing to successful project outcomes.
  • Improved employee satisfaction and morale through effective leadership of the Social Committee
  • Ensured compliance with company policies and state/federal regulations through diligent HR management.

Executive Assistant/Project Assistant

JRP Historical Consulting, LLC
09.2014 - 06.2021
  • Serving as the organizational hub for all things relating to communication (client & staff), contracts, travel planning, event planning, record keeping, calendar management, meeting preparation, invoicing and other tasks as requested. Assists Project Managers with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; bill-pay, collections, bank deposit (virtual and physical) composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • DUTIES:
  • Assists Project Managers with contracts (preparing & reviewing) and proposals. Organizes, coordinates and assists with activities involved in the preparation of proposals and other contracts administration duties.
  • Assist Project Managers with preparing correspondence and reports.
  • Communicates with the general team on the Executive Team’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • Assist in project management responsibilities.
  • Assist Project Managers in client account management responsibilities. Communicate with clients on client account management.
  • Prepare and process expense reports for entire staff.
  • Prepare invoices each month in a timely manner. Communicate with clients regarding invoicing requirements.
  • Manage Calendars / Prepare Travel Plans
  • Compute and record client payments. Deposit Checks
  • Accounts Receivable/Accounts Payable.
  • Reconcile multiple bank accounts and credit card accounts.
  • Actively involved in the day-to-day operations of the Partner in charge and leadership.
  • Assist with Set up and planning for Client Meetings and firm wide events. / Prepare meeting space for team meetings. / Meeting Minutes and Meeting Agendas. /Prepare Letters, contracts and other communications.
  • Liaison with consultants, clients, printers, suppliers, and vendors. Oversee maintenance for building and cars. Interview and hire vendors such as janitorial, landscape, office supplies, etc.
  • Coordinates work with outside vendors and consultants.
  • Oversees inventory of office supplies.
  • Payroll
  • Performs internet research upon request.
  • Assists with preparing deliverables as needed.
  • Answer phones

Education

Cohort 15 -

CASH - School Facility Leadership Academy
Sacramento, CA
02-2026

B.S. - Business Administration

University of Phoenix
Sacramento
06-2002

Skills

  • Microsoft Office Suite (Word, Excel, Power Point, Teams, Outlook)
  • Adobe Creative Cloud (Acrobat, InDesign, Illustrator)
  • Bluebeam
  • Workday
  • Salesforce
  • Mondaycom
  • Deltek

Timeline

Business Development Manager

PBK Architects
07.2023 - Current

Executive Administrator

PBK Architects
07.2021 - 07.2023

Executive Assistant/Project Assistant

JRP Historical Consulting, LLC
09.2014 - 06.2021

Cohort 15 -

CASH - School Facility Leadership Academy

B.S. - Business Administration

University of Phoenix

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