Erika De Los Reyes
Houston,US
Summary
Document Management Specialist, providing general administrative back-up and other duties. More than 8 years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects.
Overview
13
13
years of professional experience
Work History
Senior Data Acquisitions Coordinator
Enverus
01.2021 - Current
- Manage 139 county vendor accounts by ensuring payments are made in a timely manner and acting as a liaison for concerns and disputes
- Provide workload support for the Acquisitions Department and upper management
- Create detailed training materials to train new employees
- Organize and sort inventory of digital, film, and various forms of data for 139 counties
- Transfer data from various media to internal servers, including internal production environments
- Document vital communications with internal and external stakeholders via JIRA
- Prioritize assigned responsibilities to complete expeditiously while facing deadline pressures
- Analyze datasets by using statistical techniques for hypothesis testing to validate data, ensuring the best product for customers
- Propose solutions to upper management to improve system efficiency and reduce total expenses
Independent Contractor-District Leader
Primerica
04.2024 - 10.2024
- Implement strategies to boost sales through traditional and online promotional efforts
- Utilized a soft market for 50 leads per day
- Utilize CRM to schedule campaigns for leads and use a five-point system to qualify as a prospects
- Provide prospects with a basic financial education and present them an opportunity to get life insurance
- Create basic financial plans and connect clients with my broker for further financial planning/investments that are more suited for the goal they are attempting to attain
- Upkeep client's portfolio alongside with the broker.
- Self-motivated, with a strong sense of personal responsibility.
Mission Staff
Young Life
08.2023 - 08.2024
- Develop an annual personal growth plan that fosters a vibrant spiritual life including time for solitude, retreat, reflection, prayer and sincere commitment to understanding God's word
- Actively participate in the spiritual life of the Young Life community by attending monthly trainings, conferences, and social events
- Lead adolescent communities in spiritual development while fostering meaningful relationships
- Attend bi-weekly meetings with staff members and area leadership to plan upcoming club events, create new student policies, and discuss ongoing student behavior
- Learn to recruit and train new leaders to build a leadership team that reflects the community
- Actively recruit and train new leaders in efforts to build a team that reflect the values of Young Life
- Observe and learn to network and develop strategic relationships with key prospects in the community, including: principals, pastors, parents, potential committee members as assigned by the area director
- Network and develop strategic relationships with leaders of communities, including but not limited to: principals, pastors, parents, and potential committee members
- Collaborate with staff and area supervisors to plan and serve at fundraising events
- Strengthened partnerships between the organization and community leaders by initiating regular meetings and collaborations.
Data Coordinator
Courthouse Direct
07.2016 - 01.2021
- Managed electronic bulk drives, folders, and files by moving, renaming, and grouping internal electronic documents pertaining to property records
- Implemented new strategies for indexing, naming, and structuring folders with internal documents for customers
- Developed innovative methods for the staging and placement of data sets to prioritize accuracy, consistency, and usability of data displayed on the company website
- Served as a subject matter expert on inventory, plans, storage, and manuals regarding best practices and procedures regarding document sets
- Provided an analysis and inventory report of incoming document image sets for the Data Acquisitions Department and data conversion projects
- Reviewed existing image datasets for consistency, duplicates, and cleanup in support of customer service
- Located internal image issues and called counties to acquire missing or deficient documents
- Presented management with audit results and provided expert advice regarding quality control issues
Corporate Administrative Assistant
Trinity Steel Fabricators
09.2014 - 07.2016
- Completed various administrative tasks for the CFO, CEO, HR, Accounting Department, Estimating Department, and project managers
- Booked appointments, managed correspondence in multiple inboxes, organized calendars, and arranged travel itineraries for the CFO
- Organized nearly 200 payroll accounts and accounting audits
- Recorded and stored all documentation, such as business correspondence and purchase receipts, for daily and weekly projects
- Ensured supply inventory was fully stocked at all times
- Reported an annual cost analysis and introduced a new vender to reduce office supply fees by 25% at each company location
- Collaborated with the HR Department to update the employee database, ensuring the accuracy of data
- Assisted the HR Department with onboarding new employees by creating training manuals and preparing office materials
- Coordinated office holiday events and vendor events
Children's Department Coordinator and Event Coordinator
The Worship Center
09.2011 - 04.2014
- Managed 60 volunteer staff for special events, such as summer camps, back-to-school bashes, Christmas plays, etc
- Recruited and trained volunteer staff by teaching department policies, procedures, expectations, and dress code requirements
- Developed volunteer training manuals and videos to properly educate staff of department requirements and policies
- Hosted bi-monthly volunteer staff meetings to engage staff, communicate department updates, and assign event responsibilities
- Implemented a new database to better manage children and volunteer records, increasing the organization of records by 45%
- Reformatted the department website to increase communication efficiency with volunteer staff and parents
- Uploaded weekly curriculum and lesson plans for teachers to decrease paper printouts
- Planned and executed three fundraising events per year
Education
Some College (No Degree) - Business Administration
Lonestar Community College
Houston, TXSkills
- Document Organization
- Sensitive Documents Management
- Records Compliance Management
- Administrative oversight
- Microsoft office
- Recordkeeping
- Staff training
- Cross-functional collaboration
- Motivational leadership
- CRM software
- Project coordination
- Project management
- Data retrieval systems
- Document control
- Coaching and mentoring
- Vendor coordination
- Problem-solving
- Process improvement
- Documentation and recordkeeping
- Database management
- MS office
- Data entry
Accomplishments
- Nano Tips for Using Microsoft Office, LinkedIn Learning
- Developing Leadership Presence, LinkedIn Learning
- Learning Sequel Programming, LinkedIn Learning
- Foundations of Digital Marketing and E-commerce, Coursera
- Technology Sales Course, Course Careers
- Texas Life Insurance License
- Proactive Resolution
- Oral & Written Communication
- Project and Account Management
Work Preference
Work Type
Full TimeWork Location
RemoteImportant To Me
Company CultureWork-life balance401k matchPaid time offCareer advancementWork from home optionPersonal development programsLanguages
Spanish
Bilingual or Proficient (C2)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Interests
Reading Self Help Books
Health & Fitness
Family
Faith
Timeline
Independent Contractor-District Leader
Primerica
04.2024 - 10.2024
Mission Staff
Young Life
08.2023 - 08.2024
Senior Data Acquisitions Coordinator
Enverus
01.2021 - Current
Data Coordinator
Courthouse Direct
07.2016 - 01.2021
Corporate Administrative Assistant
Trinity Steel Fabricators
09.2014 - 07.2016
Children's Department Coordinator and Event Coordinator
The Worship Center
09.2011 - 04.2014
Some College (No Degree) - Business Administration
Lonestar Community College
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