Erika Reyes
Classified Facility Administrator
Summary
Qualified Classified Facility Administrator brings background in managing and maintaining facility operations. Offers strong safety record and attention to detail. Methodical about checking work and correcting concerns.
Overview
21
21
years of professional experience
5
5
years of post-secondary education
Work History
Classified Facility Administrator
Brookhaven National Laboratory
07.2022 - Current
- Manage the Vault Type Room (VTR)
- Prepare, implement and update security plans and procedures
- Manage Security Systems
- Learn, understand and implement the principles of TEMPEST
- Report incidents of security concern
- Train and supervise the VTR Document Custodian
- Hold staff accountable for performance
- Manage all information systems located in the VTR, support use of these systems by authorized users, and replace/upgrade systems as necessary
- Manage access of BNL personnel and others to the VTR – approve access for specific BNL employees and visitors and create access authorization lists
- Verify and authorize meetings held in the VTR
- Maintain necessary training for management of the VTR
- Ensure necessary funding and staffing of the VTR; place orders for necessary supplies and equipment
- Work with Laboratory Protection Division to ensure highest standards of quality in secure operations, participate in lab-wide audits and schedule periodic exchanges with peer organizations
- Maintain qualifications of Document Custodian to serve as back up, as needed
- Perform CMPC-related self-assessments for storing, reproducing, destroying and transmitting classified documents
- Mark documents as directed by Classification Officer
- Manage NN’s review and release process
- Know and implement the requirements applied to control systems and accountability of all classified matter
- Information System Security Officer for VTR
- Inventory the classified document holdings in the VTR per the schedule specified in BNL’s procedures
- Briefings
- Provide routine administrative support to NN personnel, including travel, procurement, scheduling meetings and preparing routine correspondence
Staff Specialist
Brookhaven National Laboratory
02.2018 - 07.2022
- Provided administrative support to the BNL laboratory community in the conduct of secure national security programs by maintaining and facilitating access to the Limited Area to those with access authorization
- Maintained a Department of Energy (DOE) "Q" clearance
- Ensured classified matter is properly handled, marked and stored per DOE requirements
- Enter new documents in the Classified Holdings Inventory Database as received; notify those who have need-to-know authorization for reading the document
- Accessed and secured Vault Type Rooms (VTRs)
- Maintained records for Inventory; Classified Matter Sign-Out Sheets; Container access (DOE Forms SF702 and SF700); Incoming and outgoing document receipts and incoming and outgoing fax transmittal logs
- Prepared for annual DOE inspection one month before inspection date
- During Annual Inventory, worked with staff on justification for retention/destruction and any additional need-to-know permissions
- Maintained inventory for classification guidance documents; requested new guides as needed from the classification Officer
- Maintained the Physical Security Plan and associated procedures
- Completed training for Classified Matter Protection and Control (CMPC)
- Shepard users of the Limited Area assets to comply with security
- Controlled access to the BNL secure assets and classified matter
- Managed combination locks to the VTR and security containers.
Administrative Staff Specialist
Brookhaven National Laboratory
05.2014 - 02.2018
- Performed the work of the Laboratory within the employee’s functional and/or managerial roles
- Acted as a back-up Document Custodian for Supervisor - VTR access, clearance initiation and terminations
- Processed individuals for Q and L Clearances as well as PIV credentials for other organizational access to include photo and fingerprint processing
- Processed all background information, including checking for accuracy and any errors in the CARCO and eQIP documents before submitting them to the Department of Energy
- Maintained data files for security clearances and upcoming re-investigations
- Served as a Registrar and Activator for the HSPD-12/USACCESS system
- Served as a PIV-I Activator for the X-Tech system
- Processed all requests for PIV-I credentials (computer log on only for BNL)
- Encoded badges for access using the C-Cure system
- Generated reports or queries from the C-Cure system for departments upon request
- Created reports in the C-Cure system when necessary
- Responded to questions and resolved problems related to the badging office or security clearances
- Provided back-up support to the Badge Office in administrative functions, which includes but not limited to: Preparing and issuing ID badges for all Laboratory employees, guests, retirees, and family members
- Issued temporary photo identification passes
- Issued vehicle stickers and placards
- Imputed accurate data in the vehicle registration system
- Provided customer service to visitors and assignees to BNL
- Verified authorization to access the site by consulting the Visitor’s database and People/Soft.
Administrative Services Assistant
Brookhaven National Laboratory
04.2009 - 05.2014
- Maintained records and documentation relating to function
- Checked-in and provided orientation to users of BNL’s user facilities, guests of BNL departments and all casual visitors to the Laboratory
- Training/Safety - Provided all guests and users with the initial level of training required/challenge examination by the department/user facility as part of their check-in process
- GIS/Foreign National Visit and Assignment Program - Processed guest registration form requests for all the guests, users, and visitors working at and visiting the Laboratory
- My duties include, but are not limited to the following:
- Obtained updated information from all BNL guests and ensured that all appropriate approvals are in place for each registration before a guest arrives at the Laboratory
- Ensured that all guest documentations are filed electronically in the secure server (Passport information, Visa etc) and that all Personally Identifiable Information are maintained and protected
- Badging
- Ensured proper training has been completed by guests prior to issuance of applicable cards: BNL badge, RHIC & NSRL Access card, Dosimeter badge
- Legal Agreements
- Ensured that all guests comply with the applicable legal agreements (Guest Intellectual Property, Non-proprietary, Proprietary etc)
- Directed the guest to the appropriate channels for compliance with legal agreements
- Performed recurring administrative tasks in support of operation or function
- Responded to internal and external requests for information and guidance
- Additional Responsibilities -Guest Arrival Notification System
- GUV GIS Box -GUV 30 60 90 Box -Key Card Monitoring
Administrative Assistant/Sales Support
Robert Half International, Inc
05.2006 - 04.2009
- Supported a sales team staff of 20 +
- Assisted candidates with application process, I-9 and W-4 information
- Input and updated candidate information into the MicroJPlus system
- Responsible for heavy phone call volume and screening as needed
- Prepared marketing materials to be mailed
- Performed administrative tasks such as filing, faxing, data entry, making copies.
Secretary/Clerical
Universal Health and Rehabilitation
01.2005 - 05.2006
- Supported the office with the answering of heavy phone volume
- Registered patients upon checking in and setting up records
- Maintained and logged the collection of co-payments
- Scheduled appointments and providing customer service.
Manager
Village Delicatessen
02.2002 - 06.2005
- Responsible for the training and the supervision of five associates
- Assisted customers with special orders, gift baskets and returns
- Maintained store inventory
- Balanced daily receipts and registered all bank deposits.
Education
A.A.S - Office Technology/Medical Administration
Briarcliffe College
11.2004 - 08.2005
High School Diploma -
Aquinas High School, Emanating Spurious Transmissions
05.1994 - 05.1998
Skills
Medical ManagementMS Office Suite (Word, Excel, Powerpoint)Medical InsuranceICD-9Excellent Customer ServiceMedisoftPeopleSoftMicroJPlus Bilingual (Spanish) DOE Security Clearance
undefinedAccomplishments
HSPD-12 (Homeland Security Presidential Directive)
SSIMS (Safeguards and Security Information Management System) CMPC (Classified Matter Protection and Control)
OPSEC Training (Operations Security)
TACLANE Encryption Training
TEMPEST (Telecommunications Electronics Material Protected from Emanating Spurious Transmissions)
Timeline
Classified Facility Administrator
Brookhaven National Laboratory
07.2022 - Current
Staff Specialist
Brookhaven National Laboratory
02.2018 - 07.2022
Administrative Staff Specialist
Brookhaven National Laboratory
05.2014 - 02.2018
Administrative Services Assistant
Brookhaven National Laboratory
04.2009 - 05.2014
Administrative Assistant/Sales Support
Robert Half International, Inc
05.2006 - 04.2009
Secretary/Clerical
Universal Health and Rehabilitation
01.2005 - 05.2006
A.A.S - Office Technology/Medical Administration
Briarcliffe College
11.2004 - 08.2005
Manager
Village Delicatessen
02.2002 - 06.2005
High School Diploma -
Aquinas High School, Emanating Spurious Transmissions
05.1994 - 05.1998
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