Summary
Overview
Work History
Education
Skills
Languages
Training and Certifications
Timeline
Generic

Erika Reyes

Knightdale,NC

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

15
15
years of professional experience

Work History

Executive Assistant

Roberson Financial Services
08.2023 - Current
  • Organize and coordinated conferences and monthly meetings.
  • Screen calls and emails and initiate actions to respond or direct messages for managers.
  • Manage office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Assist in the development of company policies and procedures, contributing to a more organized work environment.
  • Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Deliver exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Proactively identify areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Improve office efficiency by implementing new filing systems and document management processes.
  • Handled confidential and sensitive information with discretion and tact.
  • Update spreadsheets and databases.
  • Greet arriving visitors, determine nature and purpose of visit and direct individuals to appropriate destinations.
  • File paperwork and organized computer-based information.
  • Handle incoming and outgoing mail, email and faxes.
  • Create and manage office systems to efficiently deal with documentation.
  • Work with senior management to initiate new projects and assist in various processes.
  • Manage mail and both incoming and outgoing correspondence, mail, email and faxes.

Classified Facility Administrator

Brookhaven National Laboratory
07.2022 - 01.2023
  • Managed the SECRET//RD (Restricted Data) Vault -Type-Room (VTR)
  • Prepared, implemented and updated security plans and procedures
  • Managed Security Systems
  • Managed, understood and implemented the principles of TEMPEST
  • Reported incidents of security concern (IOSC)
  • Trained and supervised the VTR Document Custodian
  • Held staff accountable for performance and operation
  • Managed all information systems located in the VTR, supported use of these systems by authorized users, and replaced/upgraded systems as necessary
  • Managed access of Brookhaven National Laboratory (BNL) personnel and others to the VTR – approved access for specific BNL employees and visitors and created access authorization lists
  • Verified, scheduled and authorized classified meetings held in the VTR
  • Maintained necessary training for management of the VTR
  • Ensured necessary funding and staffing of the VTR; placed orders for necessary supplies and equipment
  • Worked with Laboratory Protection Division to ensure highest standards of quality in secure operations, participated in lab-wide audits and scheduled periodic exchanges with peer organizations
  • Maintained qualifications of Document Custodian to serve as back up, as needed
  • Perform CMPC-related self-assessments for storing, reproducing, destroying and transmitting classified documents, Mark documents as directed by Classification Officer
  • Manage Nonproliferation and National Security Department (NN) review and release process
  • Know and implement the requirements applied to control systems and accountability of all classified matter
  • Information System Security Officer for VTR
  • Inventory the classified document holdings in the VTR per the schedule specified in BNL's procedures
  • Conduct classified/unclassified briefings
  • Provide routine administrative support to the Nonproliferation and National Security Department (NN) personnel, including travel, procurement, scheduling meetings and preparing routine correspondence

Staff Specialist

Brookhaven National Laboratory
02.2018 - 07.2022
  • Provided administrative support to the Brookhaven National Laboratory (BNL) community in the conduct of secure national security classified programs by maintaining and facilitating access to the Limited Area (LA)/Property Protection Area (PPA) to those with access authorization
  • Maintained a Department of Energy (DOE) "Q" SECRET clearance
  • Ensured classified matter is properly handled, marked and stored per National Policy and DOE requirements
  • Enter new documents in the Classified Holdings Inventory Database (CHID) as received; notify those who have need-to-know authorization for reading the document
  • Daily, accessed and secured SECRET//RD Vault Type Rooms (VTRs)
  • Maintained records for Inventory; Classified Matter Sign-Out Sheets;
  • Managed Security Container Check Sheet (DOE Form SF702) and Security Container Information (DOE Form SF700); Incoming and outgoing document receipts and incoming and outgoing fax transmittal logs
  • Prepared for annual DOE inspection one month before inspection date
  • During Annual Inventory, worked with staff on justification for retention/destruction and any additional need-to-know permissions
  • Maintained inventory for classification guidance documents; requested new guides as needed from the classification Officer
  • Maintained the Physical Security Plan and associated procedures
  • Completed Classified Matter Protection and Control (CMPC) training course
  • Shepard users of the Limited Area assets to comply with security
  • Controlled access to the BNL secure assets and classified matter
  • Managed combination locks to the VTR and security containers.
  • Assisted with meetings and conference room reservations.
  • Prepared action plans to establish procedures for various emergency situations.
  • Ordered, maintained, and distributed supplies and inventory.
  • Reviewed violations of computer security procedures and developed mitigation plans.
  • Monitored use of data files and regulated access to protect secure information.
  • Recommend improvements in security systems and procedures.
  • Conducted security audits to identify vulnerabilities.

Administrative Staff Specialist

Brookhaven National Laboratory
05.2014 - 02.2018
  • Performed the work of the Laboratory within the employee's functional and/or managerial roles
  • Acted as a back-up Document Custodian for Supervisor - Vault-Type-Room (VTR) access, clearance initiation and terminations
  • Processed individuals for Q and L Clearances as well as PIV credentials for other organizational access to include photo and fingerprint processing, Processed all background information, including checking for accuracy and any errors in the CARCO and Electronic Questionnaires for Investigations Processing (e-QIP) documents before submitting them to the Department of Energy
  • Maintained data files for security clearances and upcoming re- investigations
  • Served as a Registrar and Activator for the HSPD-12/USACCESS system
  • Served as a PIV-I Activator for the X-Tech system
  • Processed all requests for PIV-I credentials for Brookhaven National Laboratory (BNL) employees and personnel needing logical access
  • Encoded badges for access using the C-Cure system
  • Generated reports or queries from the C-Cure system for departments upon request
  • Created reports in the C-Cure system when necessary
  • Responded to questions and resolved problems related to the badging office or security clearances
  • Provided back-up support to the Badge Office in administrative functions, which includes but not limited to: Preparing and issuing ID badges for all
  • Provided customer service for all laboratory employees, guests, retirees, and family members
  • Issued and processed temporary photo identification passes
  • Issued and processed vehicle stickers and placards
  • Imputed accurate data in the vehicle registration system
  • Provided customer service to visitors and assignees to BNL
  • Verified authorization to access the site by consulting the Visitor's database and Oracle People/Soft applications

Administrative Services Assistant

Brookhaven National Laboratory
04.2009 - 05.2014
  • Maintained records and documentation relating to function
  • Checked-in and provided orientation to users of Brookhaven National Laboratory (BNL's) user facilities, guests of BNL departments and all casual visitors to the Laboratory
  • Training/Safety - Provided all guests and users with the initial level of training required/challenge examination by the department/user facility as part of their check-in process
  • Guest Information System (GIS)/Foreign National Visit and Assignment Program - Processed guest registration form requests for all the guests, users, and visitors working at and visiting the Laboratory
  • Obtained updated information from all BNL guests and ensured that all appropriate approvals are in place for each registration before a guest arrives at the Laboratory
  • Ensured that all guest documentations are filed electronically in the secure server (Passport information, Visa etc) and that all Personally Identifiable
  • Information are maintained and protected
  • Badging applications and processing
  • Ensured proper training has been completed by guests prior to issuance of, applicable cards: BNL badge, RHIC & NSRL Access card, Dosimeter badge
  • Review of Legal Agreements
  • Ensured that all guests comply with the applicable legal agreements (Guest Intellectual Property, Non-proprietary, Proprietary etc)
  • Directed the guest to the appropriate channels for compliance with legal agreements
  • Performed recurring administrative tasks in support of operation or function
  • Responded to internal and external requests for information and guidance
  • GUV GIS Box -GUV 30 60 90 Box -Key Card Monitoring

Education

A.A.S - Office Technology/Medical Administration

Briarcliffe College
Bethpage, NY
12.2005

High School Diploma -

Aquinas High School, Emanating Spurious Transmissions
The Bronx, NY
06.1998

Skills

  • MS Office Suite (Word, Excel, Powerpoint)
  • ICD-9 diagnosis and procedure codes trained
  • Customer Relations
  • Teamwork and Collaboration
  • Planning and Coordination
  • Excellent Communication
  • Document organization
  • Administrative Support
  • Office Management
  • Customer Service
  • Social Media Knowledge
  • Information Confidentiality
  • Confidentiality Maintenance
  • Organizational Skills
  • Multitasking Abilities

Languages

Spanish
Native or Bilingual

Training and Certifications

HSPD-12 (Homeland Security Presidential Directive)

SSIMS (Safeguards and Security Information Management System)

CMPC (Classified Matter Protection and Control)

OPSEC Training (Operations Security)

TACLANE Encryption Training

TEMPEST (Telecommunications Electronics Material Protected from Emanating SpuriousTransmissions)

Timeline

Executive Assistant

Roberson Financial Services
08.2023 - Current

Classified Facility Administrator

Brookhaven National Laboratory
07.2022 - 01.2023

Staff Specialist

Brookhaven National Laboratory
02.2018 - 07.2022

Administrative Staff Specialist

Brookhaven National Laboratory
05.2014 - 02.2018

Administrative Services Assistant

Brookhaven National Laboratory
04.2009 - 05.2014

A.A.S - Office Technology/Medical Administration

Briarcliffe College

High School Diploma -

Aquinas High School, Emanating Spurious Transmissions

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Erika Reyes