Erika Smith
Ontario,CA
Summary
At RCA Construction Clean Up, I spearheaded efforts to reduce scheduling conflicts by overhauling resource allocation, leading to enhanced project delivery efficiency. My adeptness in Excel and critical thinking significantly improved workflow and stakeholder satisfaction, showcasing my ability to manage complex schedules and maintain meticulous records. Talented Scheduler with a hardworking mentality and an organized approach. Familiar with compliance and documentation requirements. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
Work History
Construction Clean up Scheduler/Assistant Office Manager
RCA Construction Clean Up
01.2016 - 08.2024
- Reduced scheduling conflicts and ensured timely execution of tasks through proactive rescheduling and resource allocation adjustments.
- Maintained high levels of customer satisfaction through diligent scheduling coordination, ensuring all deliverables were met within agreed timeframes.
- Consistently met deadlines by effectively allocating resources, tracking progress, and making necessary adjustments to schedules as needed.
- Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
- Identified best practices within the scheduling function, sharing these insights across teams to drive continuous improvement efforts.
- Established and maintained strong working relationships with both internal and external stakeholders, facilitating open communication channels for improved collaboration.
- Monitored employee performance closely to identify areas for improvement or additional training needs that would lead to optimized scheduling outcomes.
- Improved overall workflow efficiency by collaborating with team leads to identify bottlenecks, establish priorities, and develop solutions for process improvement.
- Maximized efficiency in project delivery through strategic prioritization of tasks based on urgency, complexity, and available resources.
- Reduced scheduling errors by introducing rigorous verification processes before finalizing project timelines.
- Collaborated closely with finance teams to align project schedules with budgetary constraints, optimizing resource allocation.
- Monitored project progress against schedules meticulously, identifying lags early and adjusting plans to stay on track.
- Tailored scheduling approaches to accommodate unexpected changes, minimizing impacts on project timelines and costs.
- Adapted scheduling methods to fit unique demands of diverse projects, demonstrating flexibility and innovative thinking.
- Coordinated with multiple departments to ensure seamless project execution, reducing delays and increasing efficiency.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to field staff.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Completed daily logs for management review.
- Proofread and edited documents for accuracy and grammar.
- Performed wide-ranging administrative, financial and service-related functions.
- Volunteered to help with special projects of varying degrees of complexity.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Managed daily operations, ensuring timely completion of tasks and maintaining a well-organized work environment.
- Supported the Office Manager with various tasks such as preparing reports or presentations for executive-level meetings.
- Recorded expenses and maintained accounting records.
- Handled sensitive information with discretion by adhering to confidentiality protocols at all times.
- Managed accurate and fully compliant AP/AR operations by documenting expenses, reconciling accounts and correcting discrepancies.
- Collaborated closely with other departments in order to achieve shared goals efficiently.
- Overview employee payroll processing duties while also ensuring accurate calculation of benefits such as health insurance premiums or vacation days accrual.
- Assisted in budget preparation and financial management, helping to reduce expenses while maintaining quality service levels.
- Organized company events and meetings, contributing to an engaging workplace culture that promoted collaboration among employees.
- Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
- Completed bi-weekly payroll for 100 employees.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
Education
High School Diploma -
Colegio De Bachilleres
Michoacan MexicoSkills
- Computer Skills
- Attention to Detail
- Data Entry
- Strong Work Ethic
- Critical Thinking
- Effective Multitasking
- Schedule Coordination
- Problem-Solving
- Staff Coordination
- Payroll Processing
- Timesheet Management
- Production Schedules
- Documentation and Recordkeeping
- Administrative Support
- Spreadsheet Management
- Administrative background
- Excel spreadsheets
- Database Maintenance
- AR/AP
Languages
Spanish
Native or Bilingual
Spanish/ English
Timeline
Construction Clean up Scheduler/Assistant Office Manager
RCA Construction Clean Up
01.2016 - 08.2024
High School Diploma -
Colegio De Bachilleres
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