Erika Mariana Delgado Rivero

• Coordinating system repairs and monitoring system performance in CDMX and 7 more offices.
• Tracking parts inventory and placing orders
• Supervising Maintenance Technicians
• Handling or contracting landscaping tasks and snow removal
• Executing equipment audits and record-taking policies
• Coordinating with the Director of Capital Projects on new Real Estate projects
• Training employees on proper procedures
• Ensuring compliance with safety and security protocols
• Creation and processing of purchase orders through SAP Ariba. (supplier registration, invoice mapping, payment review, etc.)
• Administrative activities (invoicing, stationery, contracts, suppliers, etc.)

• Provide assistance to General Management in administrative matters (meetings, sending e-mails, request for quotations), among others.

• Support in the planning and execution of internal events in the office.

• Supervision of services and suppliers related to the office in Zapopan.

• Sending and receiving of courier and parcels.

• Support in sending corporate cards and processing expense accounts.

• Support in the administration and management of the Elanco Brigade in the office.

• Perform safety inspections in the facilities in conjunction with the integrated committee.

• Follow up with contractors, service providers or any non Elanco personnel attending the facilities.

• Support in the reporting and investigation of workplace accidents in the Zapopan office.

Ensure emergency response supplies: signage, maintenance program for fire extinguishers, firefighting network, safety equipment, safety standards, first aid kits, equipment, among others.

• Conduct internal dissemination campaigns to create a solid culture of office use.

• Reception and access control of visitors, suppliers and clients.

• Answering phone calls to provide basic information about Elanco.

• Coordinate with the Car Fleet & Mobility area and with users who have Car/Utility unit to ensure timely delivery.

• Manage the processing of access credentials to Elanco's facilities.

• Reception and attention of clients/suppliers attending the office.

• Sending and receiving of courier and parcels.

• Coordination and supervision of suppliers such as Cleaning

• Parking lot management

• Stationery

• Supporting HSE, HR, and Fleet functions on facility related issues

• Responsible for preparing and sending all internal communication in the country.

• Responsible for preparing and sending the affiliate's monthly newsletter.

Provide all EA services including timely executive response and support, travel and calendar manage and general EA support for VP.

• Deal with the office stationery management, meeting room management, client reception, etc.

• Manage Reception Gatekeeping

• Take charge of meeting organize, team building event organize, etc.

• Assist in the preparation of regularly scheduled reports

• Establish, organize and coordinate the maintenance of department records, ensuring complete accuracy and confidentiality

• Assist in procurement and IT related issues.

• Travel management and travel related support as required by Executive and Administration team

• Any other related admin jobs when required.