Erik Nathan Ruivivar
San Ramon,CA
Summary
Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture.
Overview
8
8
years of professional experience
Work History
Administrative Coordinator, Office of the CEO
Policylink
Oakland, CA
09.2024 - Current
- Schedule a high volume of small and large meetings (both internal and external), including in-person meetings and conference calls.
- Oversee meeting logistics, e.g., location, phone/dial-in information, agenda support, communication with attendees, catering (when needed).
- Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for two offices.
- Coordinate travel arrangements for the CEO
- Prepare detailed travel itineraries, including important numbers, locations, and contact names.
- Track and submit travel and honoraria reimbursement requests and timesheets for the CEO to the Finance team.
- Process credit card and expense reports for the President and CEO
- Assist with scheduling and organizing board meetings, coordinate travel arrangements for Board members, and distribute Board meeting materials
- Assist with other personal matters
Office Manager
Weee! Inc.
Fremont, CA
06.2022 - 09.2024
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Front desk receptionist, greeting employees and guest management, listening to feedback and tending to any questions or needs
- Manage the front Mini Market, assessing inventory and ordering snacks and drinks to keep it stocked for the employees.
- Manage compliance with facilities to keep organization operating within legal and regulatory OSHA guidelines.
- Oversee corporate office of 250 employee occupancy with the addition of supporting 18 other office locations in the US, managing supply inventory and creating monthly budgets per site for supply orders, depending on size and frequency, as well as coordinate move in for new office locations
- Mange corporate expense and create set budget for Office supplies to support profit and loss (PNL)
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Mail handling and distribution to all corporate functions
- Organized and interview schedules for candidates and hiring managers
- Coordinated onboarding routines with HR ream and lead office tours for new hires for successful first day experience
- Developed and maintained successful relationships with vendors, suppliers and contractors as well as internal relationships with office employees to ensure maximum efficiency and teamwork driven environment
- Handle c-level projects and maintain executive leadership needs
- set up and book travel itinerary for team members that aligned with our travel and expense policy
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Curate strong partnership with HR to streamline offboarding and onboarding process for corporate employees
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Department Manager
Hennes & Mauritz
Newark, CA
01.2019 - 05.2022
- Achieved financial objectives by preparing annual budgets, scheduling expenditures, analyzing variances and initiating corrective actions.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel
- Managed budgets, appointment scheduling, employee event itineraries and accounts to improve productivity initiatives
- Optimized organizational systems for payment collections, AP/AR, deposits and record keeping
- Oversaw office inventory activities by ordering, requisitions, stocking, and shipment receiving.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Maintained current and compliant financial records, monitoring and addressing variances through detailed analysis
- Conducted interviews for potential employees by asking appropriate questions andproviding feedback after interviews.
Department Supervisor
Hennes & Mauritz
Livermore, CA
07.2018 - 01.2019
- Maintained stock of items, cleanliness, organization and providedexcellent customer service
- Oversaw employee performance, corrected problems and increased efficiency to maintain productivity targets
- Coached employees and trained on methods for handling various aspects of sales, complicated issues and challenged customers
- Managed team of 90 employees, delegated tasks and held each employee accountable for completing assignments.
Sales Advisor
Hennes & Mauritz
Milpitas, CA
04.2017 - 07.2018
- Listened to customer details and offered matching solutions to meet wide range of requirements
- Maintained current knowledge of applicable sales and product changes in order to provide the best service for all customer needs
- Responded to in-person and phone requests for information about company offerings
- Attended advanced training sessions and conferences to increase product knowledge and productivity
Sales Associate
Express Clothing
Milpitas, CA
10.2016 - 04.2017
- Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise
- Provided positive first impressions to welcome existing, new and potential customers
- Helped customers locate products and checked store system for merchandise at other sites
- Answered customer questions regarding sizing, accessories and proper care for merchandise
Education
High School Diploma -
John C. Kimball High School
Tracy, CA05.2015
Skills
- Customer Centric
- Powerpoint, Excell, Office, and Word Proficient
- Efficient and Detail Oriented
- Workday HR and ADP Timekeeping
- Organization and Time Management
- Training and Development
- Staff Hiring and Retention
- Office Administration and Reporting
- Managing Operations and Efficiency
- Project Management Certified
- Data Entry
- Employee Supervision
- Book keeping
Timeline
Administrative Coordinator, Office of the CEO
Policylink
09.2024 - Current
Office Manager
Weee! Inc.
06.2022 - 09.2024
Department Manager
Hennes & Mauritz
01.2019 - 05.2022
Department Supervisor
Hennes & Mauritz
07.2018 - 01.2019
Sales Advisor
Hennes & Mauritz
04.2017 - 07.2018
Sales Associate
Express Clothing
10.2016 - 04.2017
High School Diploma -
John C. Kimball High School