Summary
Overview
Work History
Education
Skills
Timeline
Generic

Erin Gallagher

Boyertown,PA

Summary

Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.

Overview

25
25
years of professional experience

Work History

Lead Administrative Assistant

Schweitzer Engineering Laboratories
King of Prussia, PA
01.2021 - 06.2024
  • Maintain and assist with intra/interdivisional information flow of correspondence, meeting minutes, presentations, databases, and filing systems
  • Assist with drug screens and background checks in Deltek Vision and other vendors
  • Order coffee and office supplies
  • Prepare and code forms for purchasing supplies and equipment through Amazon and AX/Purchase Requisition
  • Collaborate with internal/external contacts to coordinate along with prepare for meetings, customer visits, and trainings
  • On-boarding new employees/interns on their first day
  • Set up new employee desks
  • Install new computer equipment
  • Ensure new employee desks have items needed (pens, pencils, paper, dry erase markers, benefits literature, etc)
  • Reconcile expense reports in Concur
  • Full-cycle recruitment of new employees/interns
  • Conduct initial candidate screenings and interviews, in addition to sourcing and selecting candidates to assess qualifications and fit for various roles within the organization
  • Support HR initiatives and projects as needed, contributing to the overall success of the HR team
  • Schedule interviews, facilitate communication between hiring managers and candidates
  • Experience with Workday
  • Experience with Concur
  • Assist with requesting drug screens and background checks needed before client required visits
  • Update compliance systems for drug screens and background checks.

Licensing Compliance Specialist – Legal Department

Allied Universal Security Services
Conshohocken, PA
07.2009 - 01.2021
  • Corporate Notary
  • Responsible for keeping the Business and State Licenses current
  • Serves as Subject Matter Expert for all Business License requirements across the organization
  • Works with local government authorities to resolve license issues
  • Manages Local Municipal Licensing Bond Program
  • Manages and work with Legal Department on sensitive organizational documents
  • Manages licensing database (Microsoft Access)
  • Establishes Business Licensing tracking system and protocols
  • Manages Third Party Vendors that support Business Licensing Program
  • Various administrative duties as assigned
  • Proficient with Microsoft Office (Excel, Word, PowerPoint, Access)
  • Proficient with SharePoint
  • Works with various levels of management
  • Schedules meetings via Outlook and Skype
  • Schedules Conference rooms
  • Processes Invoices.

Legal Administrative Assistant

AlliedBarton Security Services LLC.
Conshohocken, PA
06.2007 - 07.2009
  • Assist staff with IT issues (i.e
  • Scanning, formatting documents, saving documents)
  • Managed Performance Bond Process
  • Prepared correspondence (i.e
  • Cover letters, reports, memorandums), pertinent to the task at hand
  • Assist with the corporate bonds as well as respond to inquiries from local offices
  • Establish and maintain highly sensitive documents in a timely matter
  • Support Legal team by scheduling meetings
  • Assist with maintaining corporate OSHA logs
  • Assist with insurance claims as needed
  • Handle incoming and outgoing calls relating to Legal matters
  • Assist with mailing efforts and deliver mail to the proper department
  • Maintains efficient filing/tracking systems (computer/paper) in support of staff
  • Proficient with Microsoft Office (Excel, Word, PowerPoint, Access)
  • Support all levels of management
  • Schedules meetings and conference rooms
  • Process Invoices.

Administrative Assistant

Capital Analysts Incorporated
Radnor, PA
02.2007 - 06.2007
  • Company relocated to Cincinnati, OH
  • Developed, updated, and maintained Compliance databases and spreadsheets
  • Scheduled department meetings
  • Ordered office supplies as well as kept inventory
  • Managed and distributed all incoming departmental phone calls, faxes, and communications through proper channels
  • Generated required trade exception reports on a daily basis
  • Provided a monthly status report to the Chief Compliance Officer summarizing activities conducted, open and pending matters, and alert items
  • Proof read and prepared letters and memorandums for Chief Compliance Officer
  • Handled incoming and outgoing calls relating to Compliance matters
  • Proficient with Microsoft Office (Excel, Word, PowerPoint)
  • Supported all levels of management.

Administrative Assistant

Beucler, Kelly, & Irwin, Ltd.
Wayne, PA
06.2005 - 01.2007
  • Answered incoming phone calls while maintaining a client-first relationship and directed calls to proper individuals
  • Filed correspondence and processed tax returns in a timely and effective manner
  • Prepared documents, packages and distributed them to the proper entities
  • Proficient with Microsoft Office (Excel, Word, PowerPoint, Access)
  • Provided support to all members of senior management.

Administrative Assistant

URS Corporation
King of Prussia, PA
02.1999 - 06.2005
  • Communicated with internal and external customers and employees to answer questions, disseminate or explain information, and address complaints
  • Filed correspondence
  • Distributed highly sensitive mail as well as packages and distributed mail and packages to the proper department
  • Prepared reports, memorandums, letter, and documents pertinent to daily activities
  • Supported the Executive Assistant and senior management with day-to-day tasks as needed
  • Handle incoming and outgoing calls and transfer the calls to the appropriate employees
  • Proficient with Microsoft Office (Excel, Word, PowerPoint)
  • Ordered office supplies as well as kept inventory.

Education

Associate of Applied Science - Business Administration

Montgomery County Community College
Blue Bell, PA
12.2023

Associate of Applied Science - Office Administration

Montgomery County Community College
Blue Bell, PA
12-1998

Skills

  • Strong ability to handle multiple tasks with the ability to prioritize in a fast pace environment
  • Microsoft Office based programs
  • SharePoint
  • Adobe Professional
  • Workday
  • Outlook
  • Concur
  • File Management
  • Meeting Scheduling
  • Task Delegation
  • Facility Management
  • Workload prioritization
  • Document Preparation
  • Workflow Optimization
  • Meeting planning
  • Memo preparation
  • Database Management
  • Reception oversight
  • Appointment Scheduling
  • Research
  • Filing
  • Data Entry
  • Office Administration
  • Minute Taking
  • PC proficient
  • Dental terminology knowledge
  • Workers' compensation knowledge
  • Spreadsheet Management
  • Travel Coordination
  • Clerical Support
  • Presentation Design
  • Executive management support
  • Inventory supplies
  • Event Coordination
  • Prioritization
  • Report Generation
  • Phone call answering
  • Excel spreadsheets
  • Office Equipment Maintenance
  • Travel Arrangements
  • Multi-line telephone system operation
  • Business Correspondence
  • Records administration
  • Database Administration
  • Meeting Arrangements
  • Multi-Task Management
  • Documentation And Reporting
  • Coordination
  • Critical Thinking
  • File Organization

Timeline

Lead Administrative Assistant

Schweitzer Engineering Laboratories
01.2021 - 06.2024

Licensing Compliance Specialist – Legal Department

Allied Universal Security Services
07.2009 - 01.2021

Legal Administrative Assistant

AlliedBarton Security Services LLC.
06.2007 - 07.2009

Administrative Assistant

Capital Analysts Incorporated
02.2007 - 06.2007

Administrative Assistant

Beucler, Kelly, & Irwin, Ltd.
06.2005 - 01.2007

Administrative Assistant

URS Corporation
02.1999 - 06.2005

Associate of Applied Science - Business Administration

Montgomery County Community College

Associate of Applied Science - Office Administration

Montgomery County Community College
Erin Gallagher