Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
25
25
years of professional experience
Work History
Lead Administrative Assistant
Schweitzer Engineering Laboratories
King of Prussia, PA
01.2021 - 06.2024
Maintain and assist with intra/interdivisional information flow of correspondence, meeting minutes, presentations, databases, and filing systems
Assist with drug screens and background checks in Deltek Vision and other vendors
Order coffee and office supplies
Prepare and code forms for purchasing supplies and equipment through Amazon and AX/Purchase Requisition
Collaborate with internal/external contacts to coordinate along with prepare for meetings, customer visits, and trainings
On-boarding new employees/interns on their first day
Set up new employee desks
Install new computer equipment
Ensure new employee desks have items needed (pens, pencils, paper, dry erase markers, benefits literature, etc)
Reconcile expense reports in Concur
Full-cycle recruitment of new employees/interns
Conduct initial candidate screenings and interviews, in addition to sourcing and selecting candidates to assess qualifications and fit for various roles within the organization
Support HR initiatives and projects as needed, contributing to the overall success of the HR team
Schedule interviews, facilitate communication between hiring managers and candidates
Experience with Workday
Experience with Concur
Assist with requesting drug screens and background checks needed before client required visits
Update compliance systems for drug screens and background checks.
Licensing Compliance Specialist – Legal Department
Allied Universal Security Services
Conshohocken, PA
07.2009 - 01.2021
Corporate Notary
Responsible for keeping the Business and State Licenses current
Serves as Subject Matter Expert for all Business License requirements across the organization
Works with local government authorities to resolve license issues
Manages Local Municipal Licensing Bond Program
Manages and work with Legal Department on sensitive organizational documents
Manages licensing database (Microsoft Access)
Establishes Business Licensing tracking system and protocols
Manages Third Party Vendors that support Business Licensing Program
Various administrative duties as assigned
Proficient with Microsoft Office (Excel, Word, PowerPoint, Access)
Proficient with SharePoint
Works with various levels of management
Schedules meetings via Outlook and Skype
Schedules Conference rooms
Processes Invoices.
Legal Administrative Assistant
AlliedBarton Security Services LLC.
Conshohocken, PA
06.2007 - 07.2009
Assist staff with IT issues (i.e
Scanning, formatting documents, saving documents)
Managed Performance Bond Process
Prepared correspondence (i.e
Cover letters, reports, memorandums), pertinent to the task at hand
Assist with the corporate bonds as well as respond to inquiries from local offices
Establish and maintain highly sensitive documents in a timely matter
Support Legal team by scheduling meetings
Assist with maintaining corporate OSHA logs
Assist with insurance claims as needed
Handle incoming and outgoing calls relating to Legal matters
Assist with mailing efforts and deliver mail to the proper department
Maintains efficient filing/tracking systems (computer/paper) in support of staff
Proficient with Microsoft Office (Excel, Word, PowerPoint, Access)
Support all levels of management
Schedules meetings and conference rooms
Process Invoices.
Administrative Assistant
Capital Analysts Incorporated
Radnor, PA
02.2007 - 06.2007
Company relocated to Cincinnati, OH
Developed, updated, and maintained Compliance databases and spreadsheets
Scheduled department meetings
Ordered office supplies as well as kept inventory
Managed and distributed all incoming departmental phone calls, faxes, and communications through proper channels
Generated required trade exception reports on a daily basis
Provided a monthly status report to the Chief Compliance Officer summarizing activities conducted, open and pending matters, and alert items
Proof read and prepared letters and memorandums for Chief Compliance Officer
Handled incoming and outgoing calls relating to Compliance matters
Proficient with Microsoft Office (Excel, Word, PowerPoint)
Supported all levels of management.
Administrative Assistant
Beucler, Kelly, & Irwin, Ltd.
Wayne, PA
06.2005 - 01.2007
Answered incoming phone calls while maintaining a client-first relationship and directed calls to proper individuals
Filed correspondence and processed tax returns in a timely and effective manner
Prepared documents, packages and distributed them to the proper entities
Proficient with Microsoft Office (Excel, Word, PowerPoint, Access)
Provided support to all members of senior management.
Administrative Assistant
URS Corporation
King of Prussia, PA
02.1999 - 06.2005
Communicated with internal and external customers and employees to answer questions, disseminate or explain information, and address complaints
Filed correspondence
Distributed highly sensitive mail as well as packages and distributed mail and packages to the proper department
Prepared reports, memorandums, letter, and documents pertinent to daily activities
Supported the Executive Assistant and senior management with day-to-day tasks as needed
Handle incoming and outgoing calls and transfer the calls to the appropriate employees
Proficient with Microsoft Office (Excel, Word, PowerPoint)
Ordered office supplies as well as kept inventory.
Education
Associate of Applied Science - Business Administration
Montgomery County Community College
Blue Bell, PA
12.2023
Associate of Applied Science - Office Administration
Montgomery County Community College
Blue Bell, PA
12-1998
Skills
Strong ability to handle multiple tasks with the ability to prioritize in a fast pace environment
Microsoft Office based programs
SharePoint
Adobe Professional
Workday
Outlook
Concur
File Management
Meeting Scheduling
Task Delegation
Facility Management
Workload prioritization
Document Preparation
Workflow Optimization
Meeting planning
Memo preparation
Database Management
Reception oversight
Appointment Scheduling
Research
Filing
Data Entry
Office Administration
Minute Taking
PC proficient
Dental terminology knowledge
Workers' compensation knowledge
Spreadsheet Management
Travel Coordination
Clerical Support
Presentation Design
Executive management support
Inventory supplies
Event Coordination
Prioritization
Report Generation
Phone call answering
Excel spreadsheets
Office Equipment Maintenance
Travel Arrangements
Multi-line telephone system operation
Business Correspondence
Records administration
Database Administration
Meeting Arrangements
Multi-Task Management
Documentation And Reporting
Coordination
Critical Thinking
File Organization
Timeline
Lead Administrative Assistant
Schweitzer Engineering Laboratories
01.2021 - 06.2024
Licensing Compliance Specialist – Legal Department
Allied Universal Security Services
07.2009 - 01.2021
Legal Administrative Assistant
AlliedBarton Security Services LLC.
06.2007 - 07.2009
Administrative Assistant
Capital Analysts Incorporated
02.2007 - 06.2007
Administrative Assistant
Beucler, Kelly, & Irwin, Ltd.
06.2005 - 01.2007
Administrative Assistant
URS Corporation
02.1999 - 06.2005
Associate of Applied Science - Business Administration
Montgomery County Community College
Associate of Applied Science - Office Administration