Erin Gallegos
Folsom,California
Overview
25
25
years of professional experience
1
1
Certificate
Work History
Office Technician
California Department of Transportation
Sacramento, USA
07.2023 - Current
- Company Overview: Engineering Services, Bridge Design Division
- Sacramento, CA
- Provided customer service to the Districts and Headquarters for the Bridge Design Division
- Provided administrative assistance to the Deputy Division Chief, Bridge Design Division
- Assisted in booking the travel, hotel reservations, and conference room requests for the Bridge Design Deputy Division Chief as well as Office Chiefs in the Bridge Design Division
- Provide clerical support for the subdivision management Deputy Division Chief and staff
- Prepare confidential and highly sensitive memos, reports, and correspondence in conformance with accepted Department formats
- Edit, compile, and prepare routine reports
- Prepare and route documents for signature, tracking and following up as necessary to ensure they are processed and returned in a timely manner
- Maintain and update phone lists and email distribution lists monthly
- Assist subdivision's analyst staff with records retention activities, archiving of purchasing documents, training and development materials, etc
- Assist with document management including determining proper record retention timeline and formatting for documents, preparing files for storage, archives and/or destruction
- Assist the rotation and training coordinator with logistical coordination of subdivision's conferences/seminars/training including room reservations, meeting invites, and materials production
- During peak purchasing time, assist subdivision’s purchasing analyst with tracking expenses, contacting vendors, receiving, and processing equipment including tagging from property control
- Serve as the subdivision's representative on various DES and department-wide activities such as the California State Employees Charitable Campaign
Executive Secretary (Out-of-Class)
California Department of Transportation
Sacramento, USA
05.2024 - 08.2024
- Company Overview: Engineering Services, Division of Design
- Sacramento, CA
- Provided customer service to the Districts and Headquarters for the Design Division
- Provided administrative assistance to the Deputy Division Chief, Design Division
- Assisted in booking the travel, hotel reservations, and conference room requests for the Design Deputy Division Chief as well as Office Chiefs in the Design Division
- On behalf of the Division Chief, receives and screens telephone calls and visitors, responding to inquiries
- Assesses request and furnishes desired information or refers to appropriate person or organization, based on knowledge of the Division Chiefs responsibilities and departmental policies and procedures
- Arranges meetings, workshops, or conferences
- Understands program issues, priorities, and sensitive material; organizes and provides relevant program material for all meetings
- Provides administrative follow-up for the Division Chief after meetings to ensure compliance with commitments and agreements reached because of the meetings
- Makes all airline, hotel, and car reservations, and manages all aspects of the Division Chief's travel.
- Prepares Travel Expense Claim (TEC) and travel advance request, prepares non-State sponsored conference forms when necessary and prepares Request for Revolving Fund Check when applicable
- Provides functional guidance to staff as to routing, format and proper signatures
- Maintains confidential files and suspense files on correspondence and reports assigned to staff by the Division Chief and follows up to ensure deadlines are met
- Manages the Director's Office Tracking System (DOTS) based application for the Division
- Complies with procedures and guidelines related to DOTS and other Director's Office requirements
- As the Division Liaison of DOTS, responsible for processing and monitoring tasks assigned to the Division
Registered Behavior Technician (RBT)
Autism Comprehensive Educational Services (ACES)
Sacramento, USA
04.2018 - 07.2020
- Served clients impacted by autism by assisting with behavior reduction and skill acquisition plans
- Assisted clients with day-to-day activities, monitored behavior, and collected data on progress
- Assessed situations quickly, improvised, and engaged with kids
- Communicated challenges and documented successful programs for clients
Student Personnel Assistant
Disabled Student Programs & Services, Los Rios Community College District
Sacramento, USA
10.2015 - 11.2018
- Provided continuing educational support services to students with disabilities
- Contributed to a warm atmosphere of acceptance when assisting students
- Advocated for students from related communities by providing resources and education
- Established and maintained working relationships with support service agencies
Office Technician
California Community Colleges, Chancellor’s Office
Sacramento, USA
11.1999 - 07.2005
- Provided direct support to the Vice Chancellor, Human Resources Division
- Made travel arrangements and processed travel expense claims for the Vice Chancellor and the Human Resources Division
- Provided effective correspondence for Vice Chancellor in dealing with the Public and other employees
- Developed and implemented a grant tracking system using the Microsoft Office Suite (Access, Excel, and Microsoft Word) for a 10-million-dollar grant
Education
Bachelor of Arts - Psychology/Neuroscience
University of Colorado
DenverCertification
- Registered Behavioral Technician (5/21/2019 – 5/21/2020)
- Mental Health First Aid Certified (4/27/2022 – 4/27/2025)
- Basic Life Support (BLS) Certified (2/20/2024 – 2/20/2026)
Timeline
Executive Secretary (Out-of-Class)
California Department of Transportation
05.2024 - 08.2024
Office Technician
California Department of Transportation
07.2023 - Current
Registered Behavior Technician (RBT)
Autism Comprehensive Educational Services (ACES)
04.2018 - 07.2020
Student Personnel Assistant
Disabled Student Programs & Services, Los Rios Community College District
10.2015 - 11.2018
Office Technician
California Community Colleges, Chancellor’s Office
11.1999 - 07.2005
Bachelor of Arts - Psychology/Neuroscience
University of Colorado
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
All of our miseries are nothing but attachment.
Osho
References
References available upon request.
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