Summary
Overview
Work History
Education
Skills
Affiliations
Timeline
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Erin Giampaolo

New Lenox,IL

Summary

Experienced individual providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills.

Overview

18
18
years of professional experience

Work History

Stay at Home
01.2018 - Current
  • For the past 6 years I have taken time to raise my 2 girls.

Meeting Assistant

The International Society for the Advancement of Spine
01.2021 - 01.2022
  • Coordinated Young Surgeons grant program for 2021 and 2022 ISASS conference
  • Point person for all young surgeons applying for grant
  • Organized all data for young surgeons attending ISASS
  • On site contact for young surgeons
  • Assisted with registration at the conference

Executive Assistant

University of Chicago
02.2012 - 02.2018
  • Heavy Calendar management for executive team
  • Travel planner for executive team
  • Meeting planning for several departmental committees including creating itinerary, taking minutes, booking room, catering, presentation preparation and communication to all committee members
  • Take minutes at all meetings (5+ a week)
  • Planned and executed campus wide flu program for 3 years
  • Event Planning for meetings and social events for staff, students and campus partners ranging from 5-100 people
  • Executive assistant to executive team which consisted of six individuals
  • Submit billing and payment of six department accounts and manage sub accounts spreadsheet for all business aspects
  • Create, write and manage departmental monthly newsletter
  • Interviewing and hiring staff and temporary workers for various positions
  • Train staff for various positions
  • Complete expense reports for executive team
  • Managing interview process for high level positions including scheduling intense interview schedules with 25+ interviewers
  • Onboarding new hires
  • Complete and file all paperwork for new hires
  • Create policies and procedures for the entire department
  • Office management
  • Special projects
  • Post job openings and manage job search for department openings.

Executive Assistant/ Office Manager, •Executive

Windstream
07.2006 - 02.2012
  • Assistant to Vice President of Chicago sales and Regional Directors
  • Assist the 4 Regional Directors in managing the sales team with a total of 25 sales representatives
  • Book travel for Vice President and Regional Directors along with travel for sales representatives for meetings and training
  • Complete expense reports, file, scan receipts
  • Pay invoices, cost code, and manage vendors
  • Scheduling meetings, managing calendars and setting up meetings for all parties
  • Create detailed reports for sales, regional director, and vice president so they are able to obtain all information needed to manage their accounts
  • Manage all orders from point of signature to the beginning of the install process
  • Communicate with customers on an overview of their order and answer any questions they may have regarding their purchase
  • Coordinate interviews and schedule day of interview
  • Train and assist new hires on office procedures
  • Train and assist sales representatives on company programs, order details, and products
  • Planning all office events for prospects and current customers
  • Assist or create all necessary paperwork needed to finalize the sale, including obtaining all products, pricing, and company information for each prospect
  • In charge of supplying and purchasing all necessary sales tools and supplies for the entire office of 40 employees
  • Place service calls on printers and office equipment

Assistant Broker/Executive assistant

Sterling Underwriters Agency
10.2005 - 07.2006
  • Oversee and manage over 5,000 clientele files and records
  • Maintain constant communication with clients in an effort to maintain strong relationships with clients and business
  • Update and manage all agent and company files
  • Serve as liaison between agents and insurance companies on the client’s behalf
  • Assist brokers with developing stronger business relationships with clients and providing advisory support on projects
  • Design all marketing newsletters impacting 700 agents throughout the U.S.
  • Coordinate all client lists, invitations, and programming for firm events
  • Schedule travel arrangements, rental cars, and personal business for president of the company.

Education

Family and Consumer Sciences, Business Administration, Merchandising

Eastern Illinois University
May 2005

Skills

  • I am a highly organized and efficient executive assistant with over 9 years of experience with C level executives As executive assistant I handled complex travel arrangements, calendar management, expense reports, and meeting and event planning for entire department of 50 employees I managed large projects including running the campus wide flu program where I purchased supplies, coordinated locations, marketing, staff schedules and hiring of temp staff I exude professionalism and organizational skills I perform well under pressure and love being pulled in all directions
  • Budgeting
  • Planning meetings, events, and philanthropies
  • Google Suite, Microsoft Windows, Microsoft Work, Microsoft Works, Microsoft word, Excel, Microsoft Office, Power Point, Concur, LinkedIn, introductory level of CAD

Affiliations

Certification in Wedding Planning- Certification through the Wedding Institute, a division of Lovegevity Inc. - Assisted wedding planner for events. Duties include: in charge of room setup, decorating, and overseeing caterers. - Free Lancing for an events company. Duties include: oversee caterer, event set up, finalize details. - Club Corp Committee. Duties include: bringing ideas to the table for events, planning city picnic for 80 + employees, and serving as the liaison for event details to our region.

Timeline

Meeting Assistant

The International Society for the Advancement of Spine
01.2021 - 01.2022

Stay at Home
01.2018 - Current

Executive Assistant

University of Chicago
02.2012 - 02.2018

Executive Assistant/ Office Manager, •Executive

Windstream
07.2006 - 02.2012

Assistant Broker/Executive assistant

Sterling Underwriters Agency
10.2005 - 07.2006

Family and Consumer Sciences, Business Administration, Merchandising

Eastern Illinois University

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Erin Giampaolo