Ermina Williams

• Kept projects on schedule by managing deadlines and adjusting workflows as needed
• Gathered requirements for ongoing projects and organized details for management use
• Collaborated with project owners and team members to set ambitious but achievable goals
• Maintained project schedules by managing timelines and making proactive adjustments
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments

'[Provide Administrative Support to the Verizon Global Real Estate Department

• Prepare and route documents: SNDA, Amendments, New Leases, Termination/Buyout for approval/signature
• Manage Broker Assignments
• Track all FedEx packages
• Attend weekly Real Estate meeting
• Notary (Notarize documents when needed)
• Managed supplies and office equipment
• Screened calls, emails, and visitors
• Planned logistics for off-site meetings
• Managed invoicing processing
• Maintained corporate records and personnel files
• Coordinated recruiting activities by scheduling interviews and arranging candidate travel
• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
• Greeted visitors, determined purpose of visit and directed individuals to appropriate destinations
• Contributed to smooth business operations by planning and organizing meetings and travel arrangements and coordinated per-planning of trips frequently changing conferences, including conference calls

Performed a variety of diverse administrative responsibilities for 3 Directors and their staff of 150 employees/contractors throughout the US. Provided back-up to the Vice President's Executive Assistant as needed.

• Scheduled seminars/classes
• Maintained heavy calendar scheduling
• Travel and itinerary arrangements both domestic and international
• Prepared monthly expense/invoices, reports, confidential correspondence and other ad hoc assignments
• Maintain all personnel files , merit increase input
• Processed payroll via PeopleSoft, WorkBrain, and CTLR. Processed all FMLA (Family & Medical Leave of Absence) Claims via AMTS (Absence Management Time System)
• Facilitate catering for meetings, conferences and team building exercises for local and remote locations
• Schedule company-mandated training of 130 employees and followed up for 100% completion rate. Reduced training cost by 60% through negotiations with vendors and bringing some training in-house
• Single point of contact for supplies, equipment, furniture, mobile devices, relocation of personnel and office set-up
• Processed new hire documents, including I-9, H-1B ( Employee Verification Forms)
• Attended monthly Director/VP conference calls, various meetings and team building events
• Managed special projects. For example, in 2007 researched unpaid bill claims to prevent overpayment of $15K and investigated unidentified corporate card charges to avoid additional overpayment of $30K