Erna Smith
Albuquerque,NM
Summary
Accomplished Payroll and Accounts Specialist with a proven track record at Access Innovations Inc, adept in payroll processing and financial reporting. Excelled in streamlining payroll systems, enhancing data accuracy, and fostering strong vendor relationships. Skilled in Sage 100 Contractor and renowned for exceptional organizational abilities, ensuring compliance and improving operational efficiency. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
39
39
years of professional experience
Work History
Accounts Payable and Payroll Specialist
Santa Fe Flooring LLC Dba OGB Architectural Millwo
06.2003 - 06.2024
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Provided customer service to employees regarding payroll inquiries and issues.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Resolved payroll discrepancies quickly and successfully.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Created new hire and termination documents for payroll.
- Maintained strict confidentiality of all payroll information and records.
- Managed payroll data entry and processing for 80 employees to comply with predetermined company guidelines.
- Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
- Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Collaborated with human resources, accounting and other departments to confirm payroll accuracy.
- Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Ensured compliance with federal, state, and local tax regulations through meticulous record-keeping and accurate reporting.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
- Developed and implemented new payroll policies and procedures according to changing laws and regulations.
- Implemented direct deposit options for employees, increasing convenience and improving overall satisfaction levels.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Reviewed time records for 40-80 employees to verify accuracy of information.
- Coordinated annual open enrollment process for employee benefits, ensuring seamless integration into the payroll system.
- Partnered with external auditors during annual audit cycles, ensuring accurate representation of payroll records.
- Streamlined payroll processing by implementing an automated timekeeping system.
- Oversaw the transition to a new payroll software platform, minimizing downtime during implementation phase.
- Completed payroll accurately and timely to meet employee expectations.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Audited timesheets and payroll records for accuracy.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Tracked employee vacation, sick and personal time.
- Processed timecards and payroll data for team of employees.
- Maintained confidentiality of employee records and payroll information.
- Updated employee files with new details such as changes in address or salary levels.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Processed manual checks for employees in accordance with company policies.
- Managed and updated employee benefits information.
Accounts Payable Clerk
Santa Fe Flooring LLC Dba OGB Architectural Millwo
06.2003 - 06.2024
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
- Updated accounting ledgers and journals to balance statements and maintain consistent records.
- Reconciled bank accounts to verify accuracy of cash records.
- Stored office and client records on secured server to prevent data losses, conducting regular backups.
- Increased accuracy in expense reporting by thoroughly reviewing submitted claims and verifying supporting documentation.
- Supported cash flow management initiatives by scheduling strategic payment batches according to priority levels.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Matched purchase orders with invoices and recorded necessary information.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Handled day-to-day accounting processes to drive financial accuracy.
- Entered figures using 10-key calculator to compute data quickly.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Input financial data and produced reports using Sage Contractor 100.
Account Receivable Clerk
Access Innovations Inc
09.1985 - 05.2003
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Maintained up-to-date customer contact information, enabling effective communication regarding account status and payment inquiries.
- Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
- Used accounting software to reconcile accounts, track income, and generate invoices.
Project Manager
Access Innovations Inc
09.1985 - 05.2003
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for large projects.
- Met project deadlines without sacrificing build quality or workplace safety.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Identified plans and resources required to meet project goals and objectives.
Payroll Specialist
Access Innovations Inc
09.1985 - 05.2003
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Provided customer service to employees regarding payroll inquiries and issues.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Created new hire and termination documents for payroll.
- Managed payroll data entry and processing for 40-100 employees to comply with predetermined company guidelines.
Education
Associate of Science - Medical Assistant
Parks Business College
Albuquerque NM06.1982
Skills
- Payroll Processing
- New hire processing
- Time sheet review
- Payroll Administration
- Accounts Receivable
- Meeting deadlines
- Financial reports
- Payroll administration experience
- Accounts Payable
- Payroll Auditing
- Spreadsheet Creation
- Billing
- Proficient in Sage 100 C ontractor
- Employee File Maintenance
- Processing garnishments
- Data Reconciliation
- Telephone and email etiquette
- Exceptionally organized
- Benefits Administration
- General ledger posting
- Check writing
- Microsoft Office
- Payroll Reconciliation
- Data Entry
- Employment Verification
- Pay Adjustments
- Time Tracking and Review
- Account Balancing
- Expense reimbursements
- Typing and 10-Key Entry
Timeline
Accounts Payable and Payroll Specialist
Santa Fe Flooring LLC Dba OGB Architectural Millwo
06.2003 - 06.2024
Accounts Payable Clerk
Santa Fe Flooring LLC Dba OGB Architectural Millwo
06.2003 - 06.2024
Account Receivable Clerk
Access Innovations Inc
09.1985 - 05.2003
Project Manager
Access Innovations Inc
09.1985 - 05.2003
Payroll Specialist
Access Innovations Inc
09.1985 - 05.2003
Associate of Science - Medical Assistant
Parks Business College
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