Ervinia J Jarvis-Anthony

• Addressed and resolved accounting issues to support contracts, ensuring compliance with financial regulations and policies.
• Maintained and updated PR Tracker to identify and manage task orders by account, transaction ID, and description.
• Assisted in completing Project Management Data System (PMDS) forms and adhere to CFO ACT requirements.
• Developed and provide tracking charts (Input/Output) for program execution, including PC&I Construction, AFC43, and other accounts.
• Identified, analyzed, and resolved financial issues; created Desk Guide for Fiscal Officers; support staff with FSMS.
• Developed and manage budgets for PC&I Admin, S&D, AFC30, AFC43 accounts; conduct compliance analysis.
• Provided fund certification and procurement processing for routing purchases; ensure compliance with FORCECOM Compliance Inspection Team, while overseeing 3.5 billion dollars in construction contracts.
• Prevented deficit status in accounts without senior authority approval; resolve financial issues for the contracting team and command.
• Resolved inquiries via e-mail, direct contact, or budget reports; offer technical guidance for finance office operations.
• Prepared, reviewed, and reconciled financial documents including OOVA, PRESS documents, Interagency Agreements, and Memoranda of Understanding.
• Contributed to FDCC division’s Outstanding Contract Award for 2021; received consistent performance accolades including Cash Award and Time-Off Awards.
• Researched financial discrepancies, audits, and potential fraud; ensure proper payments and regulatory compliance.
• :Served as lead fiscal officer; manage old obligations and commitments; hold SECRET clearance.
• Developed comprehensive financial models to support strategic decision-making for long-term growth.
• Oversaw the annual budget planning process, aligning financial resources with organizational objectives.
• Championed transparency in financial reporting by implementing rigorous controls and documentation standards.
• Gathered, summarized and analyzed significant amounts of transactional data to make reasonable conclusions and facilitate key accounting and business decisions.
• Ensured timely financial reporting, adhering to strict deadlines and regulatory requirements.
• Facilitated training programs for finance staff, enhancing their skills and expertise in managing day-to-day fiscal responsibilities effectively.

• Reviewed and approved all obligation documents, including contract awards and modifications, ensuring accurate budgetary control.
• Analyzed industrial operations and maintenance processes; prepared statistical financial management data and conducted onsite inspections
• Coordinated budgetary actions between Commandant and field contracting officers; served as a technical expert on program matters and appropriation laws.
• Extracted and analyzed data from systems (e.g., CAS, YTA, IPMS, FPD, OOVA) to compile monthly NIE data for dashboard metrics; monitored Industrial Service Orders (ISOs).
• Developed desk guides, instructions, and policies for industrial accounting procedures; managed the XD7 revolving account and XD8 accounts.
• Verified financial data including procurement, production hours, cost data, and documentation; ensured compliance with laws and regulations.
• Created and reviewed business case analyses; provided quarterly and annual reports, including FTA and WGOT burden summaries.
• Oversaw OOVA validation and credit card reports; assisted in audit responses and established best practices to avoid audit failures.
• Led ISO closeout efforts, ensuring funds were de-obligated before the fiscal year end.
• Provided training to field FMS, SFLC-IOD-PM employees, and customers; developed methods for lessons learned and best practices.
• Managed funds accounting systems, ensured proper allotments, and collaborated with storekeepers to track and monitor budgetary needs
• Established internal controls, identified problem areas, and improved operating effectiveness.
• Delivered exceptional customer service and advisory support; recommended policy based on regulatory analysis.
• Administered complex fund control activities; regularly reviewed data and practices with the Finance Center Industrial Accounting Branch to ensure compliance.
• Acted as the subject matter expert for accounting system issues, providing in-depth knowledge and guidance.

• Planned, analyzed, and evaluated business processes and policies; conducted data collection and research analysis related to program activities.
• Facilitated effective communication between team members, fostering a positive work environment conducive to collaboration.
• Monitored program performance against established benchmarks, taking corrective action as needed to realign with desired outcomes.
• Analyzed industrial operations and maintenance through surveys, data analysis, and onsite inspections to assess process efficacy and currency.
• Served as a technical advisor, assisting with the improvement, refinement, and integration of organizational processes and directives.
• Extracted and analyzed data from multiple systems (e.g., CAS, YTA, IPMS, FPD, OOVA, FLS, DA); compiled and ran reports for monthly NIE dashboard metrics.
• Verified financial, procurement, production hours, and cost data to ensure compliance with laws, regulations, and processes.
• Managed customer survey applications and processes; collated data into graphic reports and provided monthly and ad hoc analysis.
• Established and maintained desktop guides, instructions, and policies for industrial accounting procedures (XD6, XD7, XD8).
• Created and reviewed business case analyses for various industrial facility projects.
• Initiated and entered batch numbers for monthly burden charges and FTA (XD7 to XD8) totaling approximately $500K annually; provided quarterly and end-of-year summaries.
• Oversaw OOVA for NIE; ensured timely validation of OOVA documents by units; assisted with audit responses and established best practices to avoid audit failures.
• I: Led ISO closeout efforts for NIE; ensured funds were de-obligated before fiscal year-end; provided training and assistance to field FMS, SFLC-IOD-PM employees, and customers.
• Developed Interdepartmental Procurement Requests (MIPR) for Other Government Activity (OGA) support; created new business processes, metrics, and reports.
• Analyzed and monitored program resources to identify problems, trends, and deficiencies; formulated and implemented solutions.
• Reconciled XD6, XD7, and XD8 accounts; prepared and presented monthly, quarterly, and annual reports in graphical and PowerPoint formats.
• Utilized data from surveys, production, and inspection reports to evaluate compliance and efficiency; identified and resolved impediments.
• Conducted FMS training and provided on-site and remote training for IOD personnel; served as the IOD's subject matter expert on accounting system issues.
• Acted as a focal point for e-business objectives, policy formulation, and interagency coordination; maintained communication with IPFs, IPDs, SFLC BOD, FMB, and other Coast Guard members.

• Performed a wide range of budget and accounting functions in support of Industrial Manager, Business Manager, Production Manager, and internal management operations.
• Established and maintained accounting data for over 700 Industrial Service Orders (ISOs) annually, managing funds exceeding $3M.
• Applied knowledge of laws, regulations, policies, and precedents affecting accounting, procurement, and industrial service orders.
• Utilized the Coast Guard Core Accounting System (CAS) Project Accounting Module to manage, add, and close ISOs, including verifying material funding data and liquidating obligated funds.
• Managed project/task budgets, adjusting as necessary before approving purchase requisitions.
• Collaborated with Finance Center Industrial Accounting Branch (FINCEN) to ensure CAS integrity and accuracy; reported problems as needed.
• Oversaw ISO balances for Industrials 38 (ISO) and 83 (Inventory) accounts; queried balances regularly and requested additional funds to avoid deficiencies.
• Reconciled accounts in Finance and Procurement Desktop (FPD); worked with Comptroller and FINCEN personnel to resolve issues.
• Validated and ensured Open Obligation Validation Application (OOVA) documents met quarterly deadlines.
• Extracted and analyzed data from multiple systems to run reports; prepared budget support documents, internal statistical reports, and management information summaries.
• Met with Finance Center Industrial Accounting Branch to provide documentation for audits, review data, and ensure compliance with directives.
• Maintained accurate journals, ledgers, registers, and spreadsheets for all industrial projects; tracked procurement payment information.
• Prepared and submitted monthly, quarterly, and periodic reports, including internal management reports and data on ISOs and budget utilization.
• Advised Industrial personnel on established procedures and budget information.
• Gained extensive knowledge of industrial accounting and budgeting operations, including cost accounting, appropriations accounts, procurement, travel, labor, and CAS Project Accounting (Industrial Financials) and FPD systems.
• Assisted with the Vovici survey and became the administrator for the IOD Customer Survey.
• Assisted IOD in understanding the creation and management of industrial projects and work orders in the accounting system.
• Pulled necessary data from financial systems and databases for senior and line managers; provided reports on labor and hours to enhance product delivery and performance.
• Planned, assessed, programmed, budgeted, directed, and coordinated various operational and financial issues, utilizing expertise in financial systems and operations.
• Provided line managers with authoritative, objective information for decision-making on administrative and financial issues.
• Provided AO and funds certifier responsibilities for payments and rejects related to goods, services, TDY travel, PCS travel, and various product lines.

• Composed award write-ups and coordinated morale events for staff.
• Managed, tracked, and prepared personnel documents including hiring, awards, benefits, personnel requests, and workers' compensation claims. Assisted shop supervisors with work assignments and other administrative duties.
• Acted as property custodian for the office, surveyed new office equipment, and recommended acceptance or rejection.
• Prepared requisitions for supplies, equipment, and service requests.
• Tracked and ran reports for project completion in various shops (boat shop, iron shop, shop services, paint shop, and machine shop) to assist with budget accounts.
• Prepared travel orders, monitored funds, and coordinated travel arrangements for Business Process Re-Engineering Industrial Office Division (BPR/IOD), including all NESU Industrial Managers across the U.S.
• Served as the approving official for all travel claims, prepared itineraries, and coordinated meetings for groups.
• Entered and processed payroll for the Industrial Division and Industrial Support Divisions in Cape May, NJ, and Ft. Macon, NC; ran various reports in YTA and WEBTA.
• Received and placed service orders with the Facility Maintenance Office, made motor pool reservations, and managed reports for the Occupational Medical Surveillance and Evaluation Program (OMSEP).
• Managed and scheduled appointments for managers, maintained conference room schedules, employee leave schedules, and weekly reports to the Executive Officer (EO).
• Received, greeted, and escorted visitors through the facility; arranged clearance through the Security Office.
• Answered calls, directed callers to appropriate areas, attended building managers’ meetings, and other required meetings.
• Processed new employees and those departing; handled confidential information and maintained personnel records.
• Served as backup for the financial management specialist; approved purchase orders, entered requisitions in Oracle, and managed Industrial work orders.
• Applied conventional accounting principles to journalize transactions in areas such as travel, payroll, cost property, reimbursable accounts, accounts payable, and accounts receivable.
• Coordinated customer surveys regarding ISOs, CMAs, CASREP, and SMPs for SFLC, IOD projects; managed VOVICI surveys and created a desktop manual for new users.

Utilized CAS, YTA, WEBTA, FPD, and other software as required.

• Prepared and processed financial documents, ensuring accurate and timely handling of invoices for payment.
• Monitored and reconciled 56 water utility accounts and 15 telephone accounts, troubleshooting charges and resolving discrepancies.
• Extracted, analyzed, and reported financial data to track expenditures and compile monthly metrics.
• Processed purchasing requisitions for special projects and managed revenue accounts, ensuring proper reconciliation.
• Managed petty cash funds, reconciled bank statements, and prepared cash receipts for deposits at Norfolk City Treasury's Office.
• Handled employee travel requests and prepared necessary reports for departmental operations.
• Processed tuition assistance applications for employee education programs, supporting professional development.
• Monitored contracts for renewals, compiled financial data for reporting, and assisted with the preparation of operating budgets.
• Managed vacant position information, processed requests to fill, and addressed employee time, pay, and leave discrepancies.
• Acted as liaison with human resources, ensuring compliance with laws, regulations, policies, and precedents.
• Provided detailed analysis of complex functions and work processes to support organizational decision-making.
• Presented staffing recommendations and negotiated resolutions to disputed recommendations, enhancing operational efficiency.
• Answered multi-line phone system, processed citizen work requests, and managed inventory of office supplies.
• Supervised office contract temps and assisted two division heads and a bureau manager with various tasks.
• Performed diverse administrative and financial duties for a department consisting of over 150 employees.

• Managed day-to-day operations of the facility, ensuring smooth execution of activities and programs.
• Developed and wrote policies, procedures, and guides for the City of Norfolk Department of Recreation, Parks, and Open Space.
• Assisted the Director in managing classes, training programs, and business operations of the facility.
• Trained staff on employee relations and conducted seminars and meetings for neighborhood and civic league groups.
• Maintained and scheduled over 300 class programs, meetings, and field activities across the city.
• Coordinated facility events, conducted tours, and presented program information to small groups within the community.
• Managed field permits, prepared cash receipts, and deposited funds with the Norfolk City Treasurer’s Office.
• Responded to complaints and inquiries from constituents, private companies, non-profit organizations, and special contracts.
• Supervised the receptionist and two recreational aides, ensuring efficient administrative operations.
• Executed Inter-departmental Procurement Requests, developed new business processes, metrics, and reports.
• Provided customer service support by resolving issues and coordinating special arrangements.
• Submitted statistical, analytical, and Rec Trac reports to the Facility Manager.
• Assisted with HR-related tasks, including preparing employee documents, orientations, training, and managing budgetary matters.
• Planned, tracked, and maintained budgetary supplies and purchases, ensuring compliance with directives.
• Served as a liaison in the absence of the Facility Manager, managing the facility's policies, procedures, and operations.
• Coordinated special fundraisers and acted as the point of contact for community assistance programs.
• Volunteered as Secretary on the Board of Commission for the City of Norfolk for two years.

• Managed daily operations for the NSU Office of Residential Life and Housing, ensuring smooth functioning of the office.
• Assisted with the development of the NSU Student Handbook and enforced housing policies and procedures.
• Oversaw timelines, events, and conference room schedules, coordinating activities across eight residential halls.
• Managed funds, budgeting, and purchasing for supplies, equipment, furniture, and labor resources for the residential halls.
• Maintained financial management systems for records control, budget reporting, and analytical purposes.
• Generated reports and maintained database operations, including responses for the Vice President for Student Affairs.
• Provided recommendations and procedural changes to senior management as a subject matter expert, conducting cost studies and financial analyses.
• Acted as Property Custodian and Coordinator for renovations and special projects within the residential buildings.
• Delivered excellent customer service to students, parents, and colleagues, resolving issues related to damage charges, student accounts, and complaints.
• Utilized DATATEL database for room assignments and meal plans, and MP2 database for maintenance requests.
• Created detailed financial reports and monthly queries to assist with student-related reports for senior leadership.
• Served on committees led by the President focused on campus improvements and enhancements.
• Supported Human Resources with guidance on pay issues, EEO complaints, and compliance with relevant laws such as Title VII and the Rehabilitation Act.
• Specialized in mediation guidance for students and employees, ensuring adherence to policy and clear communication of complex concepts.
• Supervised office staff, managed employee schedules, and processed time cards for payroll.
• Acted on behalf of the Director in matters related to student affairs, budgetary decisions, conflict resolution, and policy enforcement.
• Initiated the first residential hall newsletter and implemented various student programs to enhance residential life.

• Managed the highest revenue-generating lot at Hartsfield Airport in Atlanta, GA, ensuring smooth operations and compliance with airport policies.
• Oversaw airport accounting systems, ensuring that policies and procedures aligned with current directives.
• Extracted and analyzed data on monthly credit card expenditures, using analytical methods to evaluate business processes and improve efficiency.
• Delivered exceptional customer service, resolving issues and handling inquiries from customers.
• Performed general ledger reconciliation and analysis during monthly closings.
• Prepared year-end financial reports for accounts payable and receivable, ensuring accurate and timely submissions.
• Processed customer credit card transactions and replenished Gold Lot accounts as required.
• Posted and reconciled credit card payments using Lotus Approach billing database and Scan Computer System.

• Led new energy technology initiatives by developing and implementing partnerships across Federal, state, regional, and local levels.
• Managed project resources, acquisitions, and financial assistance to supplement staff resources; approved procurement actions and provided governmental accounting oversight.
• Oversaw multi-million dollar budgets, performed budget analysis and reconciliation, and adjusted accounts in accordance with GAO practices.
• Acted as a subject matter expert for accounting and contracts, ensuring program operations complied with regulatory standards.
• Monitored contract progress and performance, made recommendations for adjustments, and ensured contracts adhered to the terms and conditions of awards.
• Administered the program side of the solicitation process, analyzed financial reports, and identified and corrected accounting errors.
• Conducted continuous analyses of transactions, prepared corrections, and performed evaluations of program operations for efficiency and effectiveness.
• Conferred with contractors and agencies to advise on procedures, payment processes, and technical issues, offering specialized knowledge on HVAC and Solar contracts.
• Coordinated logistics for national renewable energy conferences and attended various contract and project-related meetings across the U.S.
• Certified as a Contracting Officer's Representative (COR) for federal projects, providing technical expertise on life cycle costs, affordability, and cost analysis.
• Led policy development for front office staff, trained subordinates on new policies, and reduced turnaround times for requests.
• Delivered frequent presentations, communicated complex technical issues clearly, and maintained effective relationships with internal and external stakeholders.
• Managed large-scale budgets, reconciled accounts, and submitted budget reports to headquarters for energy-efficient projects.