Summary
Overview
Work History
Education
Skills
Certification
Timeline
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Your Name

Summary

Talented Procurement Project Manager with over 10 years of successful experience managing and improving procurement operations. Skilled in working under pressure and adapting to new situations and challenges to meet the ends of the organization. Seasoned expert at bid process guidance and contract administration. Talented leader when following and enforcing purchasing rules, procedure and associated regulations.

Overview

14
14
years of professional experience
1
1
Certification

Work History

RFP Project Manager

Citrix Systems Inc.
Tampa, FL
04.2019 - Current
  • Manages/Assists development and production of proposal responses to requests for proposals (RFPs), requests for bid (RFBs), and other procurement requests.
  • Schedules and facilitates meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Analyzes RFP requirements, prepare proposal outlines, coordinate subject matter experts and produce compliant, persuasive responses.
  • Leads overall response process, including RFP or RFB analysis, bid/no bid decisions, solution creation, proposal timeline, and win these strategy development.
  • Develops and employs tools to ensure response is fully compliant to RFP or RFB specifications.
  • Meets proposal deadlines by establishing priorities and target dates for information gathering, writing, reviews, approvals and signatures.
  • Contributes to proposal database repository including frequently asked questions, templates and examples.
  • Analyzes solicitations (RFIs, RFQs and RFPs) and develop solicitation compliance strategy as well as preparation of compliance matrix for each solicitation response.
  • Interfaces with department heads and staff as necessary to address unique issues and supporting documentation requirements associated with solicitation response documents and audit reports.
  • Coordinates kick-off, fact-finding and internal review meetings.
  • Proofreads technical writings of required responses to RFP/RFI/RFQ's.
  • Conducts training for evaluation committee on RFP or RFB on overall scoring guidelines, materials, and documentation.
  • Manages and calculates all submitted scores from evaluation committee for vendor recommendation.
  • Manages proposals process from RFP receipt to proposal delivery, identifying potential barriers or risks for completion and identify and implementing mitigation strategies.
  • Maintains Bids and Proposals depository.
  • Identifies all risk and develop risk-mitigation techniques.
  • Outlines work plans, determined resources, wrote timelines and generated initial budgets as part of project scope determination.
  • Monitors contracts and service level agreements to identify potential risks and implement mitigation actions to protect development process from unforeseen delays and costs.
  • Orchestrates projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
  • Identifies, reviews and applies policies and procedures.
  • Schedules and facilitates meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Develops project management roadmap to define project objectives, timelines and milestones
  • Identifies plans and resources required to meet project goals and objectives.
  • Reports regularly to managers on project budget, progress and technical problems.
  • Builds successful project plans covering objectives, resources and staffing to meet schedules.
  • Tracks project and team member performance closely to quickly intervene in mistakes or delays.
  • Develops flowcharts and diagrams to describe and lay out logical operational steps.
  • Updated operational methods, tracked information and compiled data to improve efficiency.

Contract Administrator

Butler Technical Group
Mira Loma, CA
08.2018 - 04.2019
  • Managed all phases of projects from procurement to commission.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Achieved project deadlines by coordinating with contractors to manage performance.
  • Sourced, vetted and managed vendors needed to accomplish project goals.
  • Reviewed contract terms and conditions prior to submission to legal and maintain all records of contract activity.
  • Served as liaison for faculty, staff, administrators, legal and vendors regarding contract issues and status.
  • Ensured contracts are executed in accordance with University policies and procedures.
  • Prepared reports for audit and administrative purposes.
  • Monitored all incoming contracts and service agreements for correct pricing and information.
  • Coordinated changes to agreement which might occur during contract lifetime.
  • Prepared compliance reports and disseminated to upper management.
  • Created policies and procedures meeting regulatory guidelines and compliance standards.
  • Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency.
  • Reined in project costs while meeting key milestones.
  • Developed and initiated projects, managed costs, and monitored performance.
  • Fostered relationships with vendors to foster positive working relationships.
  • Modified and directed project plans to meet organizational needs.
  • Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
  • Oversaw annual budget to handle supply, labor and maintenance needs.
  • Reduced expenditures by effectively negotiating vendor and service contracts to drive savings.
  • Identified plans and resources required to meet project goals and objectives.
  • Identified, reviewed and applied policies and procedures.
  • Eliminated discrepancies in progress by reviewing performance, spend and timeline.
  • Provided management for internal personnel, contractors and vendors.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Obtained needed resources by strategically negotiating with stakeholders and outside suppliers.
  • Recruited and oversaw personnel to achieve performance and quality targets.
  • Reported regularly to upper management on project budget, progress and technical problems.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Adhered to budget requirements with excellent planning and consistent expense monitoring.
  • Coordinated changes to agreement which might occur during contract lifetime
  • Monitored incoming contracts and service agreements for correct pricing and information
  • Researched laws and regulations potentially impacting company policies and procedures
  • Inputted new information into company's database using PeopleSoft, verifying accuracy and integrity of data prior to uploading
  • Created policies and procedures meeting regulatory guidelines and compliance standards
  • Oversaw contracts for all University departments using both manual and automated strategies
  • Assessed risks inherent in contract changes and potential impacts, informing the Legal Department in detail of concerns to avoid liabilities
  • Reviewed quotes from contractors to obtain best pricing and service for organization
  • Oversaw invoicing to government entities to meet FAR regulations
  • Prepared compliance reports and disseminated to upper management
  • Oversaw contracts for over 45 different departments using both manual and automated strategies.
  • Generated weekly, monthly, quarterly and yearly reports on purchasing operations.
  • Contacted location managers and department supervisors to assess requirements.
  • Performed monthly reconciliation of open purchasing orders.
  • Implemented policies to reduce cost and eliminate waste.
  • Adjusted procedures to maximize department effectiveness.
  • Wrote standard operating procedures for department.
  • Supervised the Acquisition Specialist, Staff Associate and Office Manager in the Procurement Office.
  • Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency.

Acquisitions Manager

Alabama State University
City, STATE
07.2016 - 07.2018


  • Supervised and coordinated capital improvements with subcontractors, vendors, and maintenance staff.
  • Processed all payment requests, ensuring timeliness and accurate account coding.
  • Assisted with quarterly and annual financial audits, including interfacing with auditors.
  • Received, researched and resolved internal and external inquiries regarding account status, including communicating resolution.
  • Monitored updates and changes to vendor contracts to initiate updates in Peoplesoft system.
  • Provided effective analysis and feedback about budgetary problems, made recommendations for future expenses, and assisted in implementation of new ideas.
  • Verified/approved budget transfers, purchase orders, and travel requisitions.
  • Prioritized projects, procurements, and special expense items under various budget scenarios.
  • Generated weekly, monthly, quarterly and yearly reports on purchasing operations.
  • Reduced costs by streamlining contract bidding and procurement processes to assure best prices for materials and services.
  • Assessed areas of service concern and developed improvement plans.
  • Led projects and analyzed data to identify opportunities for improvement.
  • Authorized purchase orders and consumables through PeopleSoft.
  • Supervised human resources functions for Acquisitions Specialist and Procurement Office Manager.
  • Researched latest technologies to add efficiency to organization's existing systems.
  • Trained employees on computer systems, providing thorough documentation and other educational materials.
  • Resolved or escalated problem tickets to resolve user issues.
  • Assessed, defined and document scope of projects.
  • Developed productive relationships with key account holders
  • Reduced costs by streamlining contract bidding and procurement processes to assure best prices for materials and services
  • Authorized purchase orders and consumables through PeopleSoft
  • Assessed areas of service concern and developed improvement plans
  • Generated weekly, monthly, quarterly and yearly reports on purchasing operations
  • Used coordination and planning skills to achieve results according to schedule
  • Supervised work of contracted employees to keep on task for timely completion
  • Evaluated and adopted new technologies to address changing industry needs
  • Guided acquisition process through due diligence, contracting and valuation
  • Monitored employee tasks, evaluating information processing and performance to gauge business functions and inefficiencies
  • Resolved malfunctions with systems and programs through troubleshooting
  • Developed productive relationships with key account holders.
  • Supervised the Acquisition Specialist, Staff Associate and Office Manager.
  • Ensured end users and vendors are in compliance with local, state, and federal regulations in all aspects of acquiring goods, services, and property.
  • Oversaw installation of IT software programs and hardware systems to meet requirements.
  • Documented procedures and business processes and shared information with appropriate stakeholders.
  • Delivered in-depth PeopleSoft training, imparting knowledge of best practices for protecting data and minimizing errors.
  • Monitored employee tasks, evaluating information processing and performance to gauge business functions and inefficiencies.
  • Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency.

Buyer

State Of Alabama
City, STATE
11.2010 - 06.2016
  • Oversaw over (100) 5-year contracts for various State Agencies from procurement development through contract management
  • Administered and managed statewide and agency contracts.
  • Received/reviewed/evaluated product purchase request to include what is requested and purpose in order to prepare bids and purchase items needed by state agencies and ensure they comply with laws, policies, and procedures.
  • Communicated with agencies and vendors orally and written to mediate problems, provide information regarding bid law, and policies and procedures in order to promote good working relationships.
  • Composed/edited/evaluated specifications provided by agency in order to provide accurate information for bids.
  • Prepared/requested/evaluated bid addendum if necessary.
  • Answered questions from user agencies about procedures or products available on contract in order to ensure proper ordering.
  • Evaluated bid responses using bids submitted by vendors, required specifications, and evaluating price in order to determine appropriateness of bids.
  • Opened sealed bids and reads price submitted by vendors at bid opening in order to ensure bid responses comply with laws and procedures.
  • Evaluates delivery terms for appropriateness and makes recommendation for awards.
  • Polled user agencies in order to obtain their future product needs.
  • Evaluated products and services provided by vendors in order to determine what should be placed on contracts.
  • Answered complaints such as bid protests in order to respond to questions by vendors and state agencies.
  • Trained agency personnel in purchasing procedures in order to ensure proper procedures are followed.
  • Processed everyday documents, such as contract release requisitions, requisitions less than bid limit, sole-source purchases, purchase order changes, etc.
  • Communicated with contract vendors regarding any problems with provisions of service, or agencies.
  • Computed and created purchase orders in STAARS to verify purchase requisitions and expedite customer orders.
  • Reviewed bids, qualified vendors and recommended optimal suppliers.
  • Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts.
  • Handled customs clearances and documentation to deliver goods in compliance with laws and regulations.
  • Maintained complete documentation and records of all purchasing activities.
  • Managed vendor purchase order process including dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
  • Generated reports detailing buying trends and Vendor performances.
  • Developed and improved account relationships.
  • Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations
  • Met with suppliers to assess changes and determine proper courses of action
  • Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts
  • Documented purchasing information in STAARS to maintain detailed and accurate records
  • Represented the State of Alabama at national and regional trade shows
  • Reviewed proposals, qualified vendors and recommended optimal suppliers
  • Developed and improved account relationships
  • Oversaw and streamlined daily operations of purchasing department to maximize productivity and revenue
  • Reviewed order updates to identify best practices aligned with Agency goals
  • Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability
  • Removed poor performing items from future buys
  • Managed projects from procurement to commission
  • Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with stakeholders
  • Provided management for internal personnel, contractors and vendors
  • Identified plans and resources required to meet project goals and objectives
  • Oversaw State-Wide high profile projects for by planning, designing, and scheduling phases (furniture, office supplies, and mailing equipment)
  • Identified, reviewed and applied policies and procedures
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays
  • Reported regularly to managers on project budget, progress and technical problems
  • Built successful project plans covering objectives, resources and staffing to meet schedules
  • Obtained needed resources by strategically negotiating with stakeholders and outside suppliers
  • Modified and directed project plans to meet organizational needs
  • Eliminated discrepancies in progress by reviewing performance, spend and timeline
  • Fostered relationships with vendors to promote positive working relationships
  • Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency
  • Developed and initiated projects, managed costs, and monitored performance
  • Reined in project costs while meeting key milestones
  • Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
  • Reviewed proposals, qualified vendors and recommended optimal suppliers.
  • Represented company at national and regional trade shows.
  • Documented purchasing information in STAARS to maintain detailed and accurate records.
  • Removed poor performing items from future buys.
  • Trained employees and end-users on STAARS computer systems, providing thorough documentation and other educational materials.
  • Investigated and addressed system issues to enhance usability and improve functionality.
  • Resolved or escalated problem tickets to resolve user issues associated with STAARS.

Education

MBA -

Auburn Montgomery
05.2022

B. S. degree - Business Administration

Auburn Montgomery
2007

Skills

  • Process Development/Management
  • Bid Coordination
  • Strategic planning
  • Document preparation
  • Vendor sourcing
  • Contract Negotiation
  • Trend Analysis
  • Supply Management
  • Risk Management
  • Vendor Management
  • Procurement Management
  • Project planning and development
  • Business process re-engineering
  • Contract Review and Recommendations
  • Contract Management
  • Performance Evaluations
  • Budgeting
  • Project Management Experience
  • Risk Mitigation Planning
  • Reporting Template Development
  • Scheduling
  • Documentation Management
  • Managing Projects

Certification

  • Certified Professional Public Buyer (CPPB), National Institute for Government Procurement (NIGP)
  • Certified Procurement Professional (NIGP-CPP), National Institute for Government Pr0ocurement (NIGP)

Timeline

RFP Project Manager

Citrix Systems Inc.
04.2019 - Current

Contract Administrator

Butler Technical Group
08.2018 - 04.2019

Acquisitions Manager

Alabama State University
07.2016 - 07.2018

Buyer

State Of Alabama
11.2010 - 06.2016

MBA -

Auburn Montgomery

B. S. degree - Business Administration

Auburn Montgomery

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