Espoir Mushagalusa Kabemba

Daily and Monthly Responsibilities

• Maintain safe and healthy work environment by establishing, following, and enforcing standards procedures and complying with legal regulations
• Ensure warehouse operates at peak efficiency, with customer satisfaction being primary goal, by supervising, organizing, directing, training warehouse employees , monitoring, and managing operation goals maintaining the 95% Service level target.
• Develop warehouse operations systems by determining product handling and storage requirements, equipment utilization, inventory management, gate processes, and shipping
• Participate in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
• Actively listened to customers, handled concerns quickly and escalated major issues to the manager.
• Train and manage a warehouse team to solve day-to-day operational issues and reach short- and long-term performance goals
• Oversee daily operations, while controlling and managing inventory of over 27,000 items with the service of 95% and logistics
• Review and prepare workflow, manning and space requirements, equipment layout, and action plans while ensuring productivity, quality and customer service standards are met
• Supervises administrative staff of over 55 people including, hiring, scheduling, providing training and guidance, establishing job standards and evaluating performance
• Maintains warehouse staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
• Supervise daily activities of the warehouse, including quality assurance, inventory control, space management, logistics, floor productivity, shipping, and customer service
• Schedule and oversee warehouse team to meet the demands of the fulfillment center, and manage the flow and quality of work to maximize efficiency and minimize overtime
• Inspect equipment, tools, and machinery regularly, and oversee general maintenance as needed
• Meet regularly with warehouse leads to review, analyze, and develop actionable plans for productivity and loss prevention
• Oversee and manage logistics utilized to transport products to customers and internal facilities, communicating with drivers and air partners to ensure efficient delivery of packages
• Ensure that all items ordered to satisfy urgent need are received and distributed to end user in accordance with established procedures;
• Ensure that all commodities (Fuel, Explosives, Reagents, Dry cargo, Lubricants, and PPE...) are received and issued following procedures in the system
• Ensure that non-compliant receipts, whatever their nature, are isolated and are managed in accordance with the established procedures;
• Ensure that all empty containers that do not belong to the mine are returned within time frame to avoid demurrage.
• Ensure that the conditions of storage of chemicals meet the standards of safety and environment.
• Ensure that all transactions relating to stock outputs are completed into the ERP according to established procedures;
• Actively participates in the cycle and annual inventory counts in accordance with the procedures;
• Ensure that the consignment inventory are managed and stored in the best conditions and with maximum safety;
• Ensure good Filing and archiving of documents generated by the store operations.

Reporting Responsibilities

• Design report analysis and data recording systems for use throughout the department
• Maintain databases and perform updates as necessary to ensure accuracy
• Regularly examine data reports to locate and resolve mistakes throughout
• Accurately analyze and collect data for various types of business reports
• Create business reports that provide insight into key data points
• Communicate the results of data analysis in written and verbal form to managers
• Support various section of the department, in terms or reporting templates
• Monitor data to identify changes within department sections reports.
• Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
• Identified issues, analyzed information and provided solutions to problems
• Led projects and analyzed data to identify opportunities for improvement
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
• Monitored company inventory to keep stock levels and databases updated
• Developed team communications and information for meetings

• Owns and oversee the warehouse function including receiving, issuing, shipping, transportation, cycle counting, inventory control and reporting
• Managing daily operations of end to end fulfillment process of receiving, put-away, picking and packing, shipping and returns handling
• Ensure that all items received are unpacked and checked and that the quantity and quality, is correct;
• Ensure that all items ordered to satisfy an urgent need are received and distributed to end user in accordance with established procedures;
• Ensure that inventory items are properly stored in accordance with the procedures;
• Anticipates problems of storage space to and address these prior to an issue arising;
• Organizes and operates the storage space in the most optimal manner;
• Responsible for leading the implementation of the necessary measures for the safety for the storage facilities;
• Ensure that all transactions relating to stock outputs are entered into the ERP system according to established procedures;
• Actively participates in the cycle and annual inventory counts in accordance with the procedures;
• Ensure that the standards in terms of safety and environment are adhered to in the workplace and during operations covered by the store.
• Filing and archiving of documents generated by the store operations are stored in accordance with procedures.

• Supervising all activities at the issuing section, are well delivered with strict compliance with policies and procedures taking into account to the standards of safety and environment.
  
• Coordinates all the daily activities at the issuing Section
  
• Ensure that all the fuel issued are posted in the System.
• Ensure that all transaction are captured are captured prior to the period end
• Actively participate in the inventory cycle count for cycle counts and at year-end in accordance with the procedure.

• Oversee of all Activities related to Customs matters
• Ensuring that the clients (Kibali and Subcontractors) understand and complies to the rules and regulations of the DR.Conngo Customs
  
• Office management in the transfer of all goods import and export for KIBALI by air (air freight),
  
• Ensure and facilitate the smooth clearance and export of the final products (Gold).
• Working as a transit customs office inside Kibali in direct communication with the Supply Chain Office (Import-Export) and the customs office (DGDA DOKO) in Kibali Goldmines.

• Oversee all activities of the office.
  
• Facilitate the clearance of goods to be exported out of Uganda ,
• Make invoices and all requisite documents in the shipment of customer’s goods and to smooth the process of clearance.
• Ensure that the documents are produced in time,
  
• Purchasing the exports, and imports licenses for the clients (ATS, FRESH CUT, DATCO , VILLAGE GREEN ) and ensure that they have the BIVAC code, inspection report for each shipment.
  

• Assisting in all procurement and supply chains activities, the purchase and shipping of their Goods to DR Congo (KIBALI, MONGBWALU, BANRO) Ensuring all the process of each and every shipment is well done with all the needed and faultless documents.
• Organize all QA and QC for cargo to dispatch
  
• Advisor in terms of taxes and all customs taxes related
  
• Link between the BIVAC office with the company.
  

• Coordinate all purchasing and product storage, communications will all suppliers.
• Arrangements of Logistics (transportation, and all paper work related)
• Follow up on import permit of medical products
• Arrangements of Medical Transfer paper in accordance to rules and regulations of the Country of destination
  
• Advisor in terms of taxes and all customs taxes related
  

• Posting journal entries, updating financial statements, maintaining accounts receivable and accounts payable, paying monthly payroll, and preparing financial reports
• Updating accounts receivable and issue invoices
• Updating accounts payable and perform reconciliations
• Management of the website's organization

• Coordinating and monitoring supply chain operations
• Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
• Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
• Plan and track the shipment of final products according to customer requirements
• Keep logs and records of warehouse stock, executed orders etc.
  Prepare accurate reports for upper management
• Coordinate procurement and storage from abroad; product delivery to the end user.
• Ensure the supply chain procedures are respected. ( mode of transportation and storage)
• Ensure all product have all paper work in order with DR Congo Customs regulations