Estefani Villatoro
Patchogue,NY
Summary
Focused Staff Accountant with a passion for finance and accounting, eager to advance in a challenging role. Possesses extensive knowledge of time and expense management, as well as the accounting life cycle, including the regulatory guidelines that govern reporting. Demonstrated success in optimizing workflows through identifying actionable opportunities for technology integration and process improvement.
Overview
10
10
years of professional experience
Work History
Financial Administrator
BDC
09.2023 - Current
- Resolving account discrepancies and performing account reconciliations
- Managing accounts receivable and payable as well as expenses
- Working along side with Managing Partner
- Managed payroll processing accurately, adhering to strict deadlines while maintaining the highest level of confidentiality for all employee information.
- Streamlined month-end closing procedures
- Reconciled accounts and investigated variances.
- Completed clerical and data entry tasks to optimize financial procedures.
- Updated daily transaction records to assist with payroll and billing administration.
- Prepared bi-weekly payroll for 80 employees and maintained all associated files.
Staff Accountant
Fragrance X
03.2021 - 09.2023
- Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
- Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
- Assisted controller with year-end financial audits.
- Collaborated with external auditors to provide information for audit process.
- Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
- Tracked funds, prepared deposits and reconciled accounts.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
Accounts Payable Analyst
Lane Valente Industries
09.2019 - 03.2021
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Researched and resolved invoice and payment issues for internal employees and external vendors.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Improved payment accuracy with meticulous invoice review and reconciliation efforts.
- Managed high-volume invoice processing efficiently, maintaining consistent record of timely payments.
- Processed daily invoices, check requests and wire transfers of foreign and domestic currency.
Senior Accounts Payable Analyst
Globecomm Systems
02.2018 - 06.2019
- Assisted in the development of company-wide accounts payable policies and procedures, contributing to improved financial controls and compliance efforts.
- Managed high volume of invoices while adhering to strict deadlines, maintaining accuracy and efficiency in a fast-paced environment.
- Collaborated with internal departments for effective communication and resolution of discrepancies in invoicing and payments.
- Trained junior staff members in proper accounts payable procedures, ensuring consistency and accuracy across the team.
- Conducted thorough audits of accounts payable transactions, identifying errors and implementing corrective actions to prevent future issues.
- Reduced invoice processing time for improved cash flow management and vendor relations.
- Coordinated annual 1099 reporting process for accurate tax filing purposes, minimizing potential penalties due to noncompliance or late submissions.
- Managed month-end closing procedures, ensuring all invoices were accurately entered into the accounting system within designated timeframes.
- Handled day-to-day accounting processes to drive financial accuracy.
Accounts Payable Specialist
National Response Corporation
12.2014 - 02.2018
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Processed 1000 invoices monthly and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Education
Bachelor of Arts - Accounting
SUNY Plattsburgh
Plattsburgh, NY05.2018
Skills
- Bank reconciliation
- Credit card reconciliation
- Cash flow management
- ERP systems expertise
- 1099 preparation
- Expense reporting
- Accounts payable management
- Month-end closing
- Payroll processing
Languages
Spanish
Native or Bilingual
Timeline
Financial Administrator
BDC
09.2023 - Current
Staff Accountant
Fragrance X
03.2021 - 09.2023
Accounts Payable Analyst
Lane Valente Industries
09.2019 - 03.2021
Senior Accounts Payable Analyst
Globecomm Systems
02.2018 - 06.2019
Accounts Payable Specialist
National Response Corporation
12.2014 - 02.2018
Bachelor of Arts - Accounting
SUNY Plattsburgh
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