Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
cooking
Interests
Timeline
Generic
Estella Phipps

Estella Phipps

Durham,NC

Summary

Over 20 years of customer service and leadership experience from in-patient, outpatient, and acute care setting to ensure timely and positive overall healthcare experience for patients and families. Seasoned professional in operations, planning, budgeting, staffing and payroll. Lead up to 14 staff members in 7 departments at 5 off campus locations in accordance with department policies and procedures. Supported administrative staff and leadership for all members of the administrative support team, implements and enforces standards of excellence in all areas supervised. Developed verbal and written communication skills in: problem solving, efficient communication, motivational interviewing, critical analysis, and task management. I believe that lifelong learning and adapting to change has been optimal to my success. I am here to offer my skills to a team that can benefit from my experience.

Dependable Administrative Support Supervisor possessing excellent communication and time management abilities. Manages office supplies, organizes correspondence and maintains liaison with multiple other departments. Methodical and detail-oriented individual with expertise in transcribing minutes, managing calendars and filtering emails. Highly successful Franchise Owner with solid background in environmental services operations. Directs business activities with proven expertise in strategic planning, marketing, and staff leadership. Expert in driving consistent growth. Talented Owner with excellent marketing, customer service and facility oversight skills and more than five years of experience. Highly effective and comfortable working with people at all levels in organization. Self-motivated professional successful in seizing viable opportunities for expansion and innovation in business. Background in increasing profits, reducing costs, and transforming customer service standards. Experienced in leading and supervising operational and sales teams. Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success. Encouraging manager and analytical problem-solver with talents for team building, leading and motivating, as well as excellent customer relations aptitude and relationship-building skills. Proficient in using independent decision-making skills and sound judgment to positively impact company success. Dedicated to applying training, monitoring and morale-building abilities to enhance employee engagement and boost performance. Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise. Results-oriented achiever with proven ability to exceed targets and drive success in fast-paced environments. Combines strategic thinking with hands-on experience to deliver impactful solutions and enhance organizational performance. Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence. Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.

Overview

24
24
years of professional experience

Work History

Administrative Support Supervisor

UNC Healthcare
08.2015 - Current
  • Responsible for hiring, training, evaluating, counseling, and ensuring staff meet expectations for their positions
  • Assist onboarding new and veteran staff with training and education
  • Screen, interview potential candidates
  • Write up and review evaluations with each employee
  • Oversee daily workflow with staff schedule and communicate all changes
  • Secure coverage and time off request on Outlook
  • Maintain records for time sheets, attendance/PTO, and document occurrences through (Kronos/My Time)
  • Run and export reports to audit the staff’s productivity
  • Ensure pre-registration and registration for outpatient clinics
  • Make sure work is completed accurately and timely
  • Prepare yearly and quarterly evaluations staff individually and in groups to discuss updates and changes
  • Report their progress and changes to division director
  • Facilitate monthly 1:1 meetings for staff, with addressing progress, changes within the organization and or department
  • Attend meetings with other department leadership to address changes and follow up on workflow processes and outcomes
  • Develop trainings, facilitate, and enforce department policies
  • Communicated work standards and expectations to new and current staff
  • Identify and address disciplinary issues among staff
  • Prepare corrective action documents for non-compliant employees
  • Monitor track employee’s POS collections, transactions averaging 150k per month
  • Manage discrepancies, work queues, billing issues, cash handling, and cash bags

Jan Pro Franchise Owner

Self
07.2017 - 02.2020
  • Consulted with customers to assess needs and propose optimal solutions.
  • Enhanced operational efficiency and productivity by managing budgets, accounts, and costs.
  • Managed day-to-day business operations.
  • Trained and motivated employees to perform daily business functions.
  • Generated revenues yearly and effectively capitalized on industry growth.
  • Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
  • Identified and qualified customer needs and negotiated and closed profitable projects with high success rate.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Negotiated price and service with customers and vendors to decrease expenses and increase profit.
  • Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.
  • Interacted well with customers to build connections and nurture relationships.
  • Scheduled employees for shifts, taking into account customer traffic and employee strengths.
  • Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
  • Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
  • Observed each employee's individual strengths and initiated mentoring program to improve areas of weakness.
  • Assisted in recruiting, hiring and training of team members.
  • Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
  • Trained and guided team members to maintain high productivity and performance metrics.
  • Established foundational processes for business operations.

Administrative Specialist/Patient Financial Services Representative

UNC Health Care
09.2009 - 08.2015
  • Screened calls and voicemails using established protocols and redirected callers appropriately in various practices in the UNC Health Care system
  • Addressed incoming phone calls in a timely, professional, and efficient manner
  • Pre-registered, scheduled, check in, check out, and updated patient information in Epic electronic medical records software
  • Entered, digitized, and indexed patient and provider documents into electronic medical records
  • Assisted in new employee training as point person to EPIC as needed
  • Maintained HIPPA compliance with annual training and providing direct assistance and communicating with patients
  • Works with purchasing to identify and correct PO discrepancies
  • Works with vendors for required W-9 and vendor registration information
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed filing system, entered data and completed other clerical tasks.
  • Assisted coworkers and staff members with special tasks on daily basis.

Cashier

Walmart
06.2008 - 09.2010
  • Helped customers complete purchases, locate items, and join reward programs.
  • Greeted customers entering store and responded promptly to customer needs.
  • Welcomed customers and helped determine their needs.
  • Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
  • Addressed customer needs and made product recommendations to increase sales.
  • Restocked and organized merchandise in front lanes.
  • Worked flexible schedule and extra shifts to meet business needs.
  • Assisted customers with returns, refunds and resolving transaction issues.
  • Built relationships with customers to encourage repeat business.
  • Counted money in cash drawers at beginning and end of shifts to maintain accuracy.
  • Stocked, tagged and displayed merchandise as required.
  • Responded promptly to requests for assistance, spills and customer inquiries.
  • Performed cash, card, and check transactions to complete customer purchases.
  • Set up new sales displays each week with fresh merchandise.
  • Encouraged customers to make additional purchases by highlighting current deals and keeping lane well-stocked.
  • Learned duties for various positions and provided backup at key times.
  • Handled cash with high accuracy and took care to check bills for fraud.
  • Used POS system to enter orders, process payments and issue receipts.
  • Processed refunds and exchanges in accordance with company policy.
  • Worked with floor team and managers to meet wide range of customer needs.
  • Maintained current knowledge of store promotions and highlighted sales to customers.

Wound Care Specialist /Heath Unit Coordinator

UNC Health Care Burn Center
03.2001 - 10.2007
  • Participated in intensive wound care on a 20+ bed unit for critical care and stable patients for in-patient care unit
  • Collaborated and supported 7 nurses with skin and wound care with an interdisciplinary team to include nursing, therapy, dietitians, and others
  • Integrated a fully developed skin health and burn wound management program through Evidenced Based Guidelines
  • Assisted in comprehensive formulary for all skin and wound interventions/treatment categories including activities of daily living: bathing, grooming, toileting, nail care
  • Assisted providers with ambulation of patients with the transfers/use of mechanical lifting devices, and range of motion/exercises
  • Maintained HIPPA, and blood borne pathogens and PPE compliance when providing patient care

Education

Bachelor of Arts - Concentration: Management

North Carolina Central University
Durham, NC
01.2010

Associate of Science - Nursing Assistant Program

Durham Technical Community College
Durham, NC
01.2002

Skills

  • Scheduling and calendar management
  • Credit and collections
  • Records maintenance
  • Policy and procedure modification
  • Task delegation
  • Relationship building
  • Meeting coordination
  • Workflow optimization
  • Documentation and control
  • Payroll and budgeting
  • Document management
  • Training and coaching
  • Scheduling and planning

Accomplishments

  • Supervised team of 10-16 staff members.
  • Collaborated with team of 10 in the development of purple belt project.
  • Yellow belt project
  • Purple belt project
  • Achieved tier 1 four times through effectively helping staff participate in the employee opinion survey.

cooking

I like to prepare dishes that originate from the Caribbean. Search for unique spices to bring depth to the taste of common dishes.


Interests

Learn to speak a new language - Spanish

Macro and Miro economics

Timeline

Jan Pro Franchise Owner

Self
07.2017 - 02.2020

Administrative Support Supervisor

UNC Healthcare
08.2015 - Current

Administrative Specialist/Patient Financial Services Representative

UNC Health Care
09.2009 - 08.2015

Cashier

Walmart
06.2008 - 09.2010

Wound Care Specialist /Heath Unit Coordinator

UNC Health Care Burn Center
03.2001 - 10.2007

Bachelor of Arts - Concentration: Management

North Carolina Central University

Associate of Science - Nursing Assistant Program

Durham Technical Community College
Estella Phipps