Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Ester Samayoa

Houston,TX

Summary

Detail-oriented and proactive administrative professional with six years of experience supporting high-level operations in the U.S. Air Force, including direct work with helicopter and missile squadrons. Proven ability to manage executive calendars, coordinate cross-functional communications, and maintain complex filing systems with accuracy and discretion. Skilled in Google Suite, Microsoft Office, DocuSign, and event planning, with a strong track record of handling sensitive information, and streamlining administrative processes. Recognized for exceptional organizational skills, clear communication, and a commitment to operational excellence in fast-paced environments.

Overview

6
6
years of professional experience

Work History

Aviation Resource Manager, Missile Squadron

Unites States Air Force
Cheyenne, WY
09.2021 - 08.2024
  • Updated and maintained databases with the current information of 342 aircrew members.
  • Provided technical advice and guidance related to the efficient use of aviation resources.
  • Organized and facilitated regular meetings with the executive director and senior management teams.
  • Served as the designated minute-taker for leadership meetings, documenting discussions, decisions, and assigned action items with precision and timeliness.
  • Collaborated with multiple departments to ensure seamless coordination and successful execution of time-sensitive missile operations, supporting mission readiness, and operational efficiency.
  • Developed and maintained organized filing systems for personnel, training, and operational documents, ensuring easy retrieval and compliance with record-keeping standards.

Aviation Resource Manager, Aviation Operations

United States Air Force
Cheyenne, WY
08.2020 - 09.2021
  • Verified and submitted aviation incentive pay requests and flight pay entitlements, ensuring accurate and timely compensation for qualified aircrew members.
  • Facilitated document management processes by organizing, routing, and securing electronic forms through DocuSign, ensuring timely completion, and proper authorization of official records.
  • Prepared and edited professional correspondence, reports, and presentations using Google Suite (Docs, Sheets, Slides) to support daily operations and leadership briefings.
  • Acted as the central liaison between offices and outside agencies, handling inquiries with professionalism in both face-to-face interactions and phone communications.
  • Performed detailed audits of operational documents and logs, rectifying more than 150 data entry and procedural errors, enhancing accuracy, and inspection readiness.

Aviation Resource Manager, Helicopter Squadron

United States Air Force
Cheyenne, WY
12.2018 - 08.2020
  • Assisted in planning and organizing official functions and unit events, managing schedules, venues, and communication to support team cohesion and mission recognition.
  • Coordinated recurring training events to maintain crew currency, and ensure full compliance with Air Force mission readiness and regulatory requirements.
  • Anticipated operational challenges and made timely decisions to resolve training and documentation discrepancies, ensuring uninterrupted support to aircrew missions.
  • Provided executive-level administrative support to squadron leadership, including scheduling, correspondence, and document management, while ensuring confidentiality and precision under pressure.

Education

Bachelor of Science - Behavioral Sciences

University Of Houston Clear Lake
Pearland, TX
08-2026

Skills

  • Conflict resolution
  • Team collaboration
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)
  • Google Workspace (Docs, Sheets, Slides)
  • Administrative office operations
  • Organizational skills
  • Communication skills
  • Event planning

Accomplishments

  • Recipient of the Air Force and Space Achievement Medal for meritorious service (2021-2024), awarded for exceptional leadership and performance as an Aviation Resource Manager at Francis E. Warren AFB.

Timeline

Aviation Resource Manager, Missile Squadron

Unites States Air Force
09.2021 - 08.2024

Aviation Resource Manager, Aviation Operations

United States Air Force
08.2020 - 09.2021

Aviation Resource Manager, Helicopter Squadron

United States Air Force
12.2018 - 08.2020

Bachelor of Science - Behavioral Sciences

University Of Houston Clear Lake

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