Esther Nichols
Oakland,CA
Summary
Dedicated Administrative Assistant with experience providing top-notch clerical support and operational assistance to meet staff needs. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Capable and highly organized when coordinating documents, supplies and project resources. Self-motivated worker with decisive nature necessary to manage independent work.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
Fairbank, Maslin, Maullin, Metz & Associates
08.2014 - Current
- Edit questionnaires for grammar, spelling, punctuation, syntax, accuracy, and compliance with quality standards.
- Maintain high standards of accuracy while working on multiple projects simultaneously under tight deadlines.
- Ensure accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinate travel arrangements for executives while adhering to budgetary guidelines and preferences.
- Safeguard company information by maintaining strict confidentiality in handling sensitive documents and records.
- Maintain a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
- Conduct research to assist with routine tasks and special projects.
- Collaborate with the graphics department to proof presentation of questionnaire results.
- Prepare materials for focus groups.
- Develop and formulate spreadsheets based on focus group results.
Interim Contracts Coordinator
Building Futures With Women And Children
08.2013 - 01.2014
- Ensured program site data collection for Chief Financial Officer (CFO) reporting purposes.
- Maintained binders for contract-required records documenting program compliance.
- Processed and input client statistics into online, and in-house, databases.
- Certified to use Homeless Information Systems (HMIS) in Alameda County.
Library Assistant
Kaiser Permanente
08.2007 - 03.2009
- Streamlined library operations by assisting in the accurate cataloging and organization of materials.
- Facilitated the transition from media library to distribution center.
- Compiled monthly statistics for accurate tracking of incoming orders.
- Archived Kaiser Permanente Material and sent to Kaiser Heritage Resources.
Education
Master of Arts - Marriage And Family Therapy / Art Therapy
Notre Dame De Namur University
Belmont, CABachelor of Science - Behavioral Sciences
Utah Valley University
Orem, UT05.2007
Skills
- Reception Oversight
- Data Entry
- Information Security
- Research
- Travel Coordination
- Office Administration
- Filing
- Microsoft Excel
- Microsoft Outlook
- Filing and Data Archiving
Timeline
Administrative Assistant
Fairbank, Maslin, Maullin, Metz & Associates
08.2014 - Current
Interim Contracts Coordinator
Building Futures With Women And Children
08.2013 - 01.2014
Library Assistant
Kaiser Permanente
08.2007 - 03.2009
Master of Arts - Marriage And Family Therapy / Art Therapy
Notre Dame De Namur University
Bachelor of Science - Behavioral Sciences
Utah Valley University
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