Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Tanya Soler

Bowersville,GA

Summary

  • With a strong artistic flair and excellent organizational skills, possesses the ability to turn innovative ideas into reality. Highly creative and detail oriented, conceptualizes and executes unique and memorable events. Highly experienced with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors. Exceptional creativity and eye for design, with a theatrical immersive approach to event development and creation.

Overview

10
10
years of professional experience

Work History

Event Planner-Freelance

Self
01.2021 - Current
  • Freelance full service Event Planner to self-established clients in Las Vegas, NV and Los Angeles, CA. Remotely continues to serve previously satisfied return business clients in West Coast cities.
  • Creates full spectrum of social events with previous alliances in venues, entertainment, technology, design, and Food & Beverage providers for high end clientele.
  • Offers full service event planning now in Miami, Fl..

Event Coordinator/Event Manager

EVENTI GROUP - Event Planner
07.2016 - 04.2020
  • In depth client interview process to understand budget, prospect personality, vision and advisement and identification of areas for possible upgrades are
  • Social and Corporate clients
  • Social Media Integration when requested
  • 'Day of' logistics, event flow, set up and breakdown
  • Specialized sourcing unique entertainment to create immersive environments
  • Sourced vendors for all event needs
  • Destination Management: Coordinated florists, photographers, videographers, musicians, 'day of' staff & contractors, parking, transportation, security, hotel group rates, room blocks, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events when needed
  • Invitation & Website Design/Management
  • Confirmed and sourced compliant permits and event insurance
  • Vendor and client negotiation, contracts and BEO
  • Brand adherence
  • Post-event summary/client follow up
  • Knowledge of Health, Hotel and Food Service Regulations
  • Venue Research and Selection
  • Permits and Insurance Securement
  • Coordinated schedules and timelines for events.
  • Hired, trained and supervised volunteers and support staff required for events.
  • Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
  • Inspected event facilities to confirm conformance to customer requirements.
  • Created and maintained event expenditures, budgets and timelines
  • Evaluated and selected service providers and vendors according to customer requirements.
  • Arranged availability of audio-visual equipment, transportation and displays for various types of events.
  • Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
  • Developed creative themes for events and created related activities to engage attendees.
  • Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
  • Implemented contingency plans to address last-minute changes or unforeseen events.
  • Coordinated transportation and parking arrangements for guests and vendors.
  • Produced detailed proposals for events to document timelines, suppliers and budgets.
  • Negotiated with vendors to achieve most favorable terms.
  • Invite Design and Guest List Management
  • Produced concept plans for high-profile corporate meetings and events.
  • Coordinated travel and accommodations for event attendees.

Day of Event Manager/Production Designer/Senior Planner's Assistant

EVENT SOLUTIONS
05.2014 - 02.2020
  • Event concept and theme design specialist
  • Regularly supervised onsite team of over thirty staffers including caterers, audio-visual technicians, vendors and venue management team
  • Ensured installment and placement of décor and furniture as per BEO and client preferences
  • Ensured adherence to safety codes from city specific regulations and Fire Department mandates
  • Supervised and directed event Host/MC/DJ/game leader for timely announcements, guest competitions, raffles and appropriate music and energetic flow
  • Ensured final floor plans are maintained in set up, and makes experience-based changes when necessary upon client consultation and approval
  • Focused on delivering superior client and guest satisfaction
  • Managed event logistics and operations, including support staff, vendor services and volunteers
  • Monitors food preparation, production and plating for quality control
  • Ensures all food displays and themed props are artistically placed and aesthetically pleasing
  • Inspects venue for cleanliness before and during event
  • Ensured venue is left intact after each event; and provided visual documentation
  • Disciplined and motivated staff to achieve challenging objectives in fast-paced entertainment environments
  • Promoted adherence to client-event requirements through effective delegation, prioritizing and management of all entire production lifecycle, from concept to execution
  • Supervises and ensures all cues and stage management components are met
  • Consistently ready to troubleshoot in unexpected scenarios.

Event Planner

THE PARTY GODDESS
09.2018 - 03.2019
  • Celebrity Event Planner assistant- responsible for initial client contact and intake for event budget, theme and style preferences
  • Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and RSVP management
  • Screening for minimum event expenditure in place
  • Ensured client privacy by compliant non-disclosure agreements
  • Confirmed permits, insurance, and notices needed for events when applicable
  • Ensured timely payment of all event-related deposits, balances, vendors etc
  • Supervised contractors and event workers before function, during function and post event clean-up
  • Coordinated, load in, set up, and load out with vendors and venues representatives
  • Coordinated with participating vendors during event planning
  • Managed administrative logistics of events planning, including contract signing, fee collection, and event booking
  • Fulfilled contractual obligations, including communications, vendor coordination, timeline creation, budget administration and day of event coordination
  • Evaluated and designed floor plans, processes and events planning services for smooth event operations
  • Coordinated catering services and planned menus to compliment event theme and selected musical or guest speaker and entertainment.
  • Design & construction of large scale decor for customized environment creation.

Education

Some College (No Degree) - Organizational Leadership

Management & Development - Udemy.com
Miami, FL

Event Planner Certification: Special Events Planner/ Manager - Special Events Planner

Ashworth College
Norcross, GA
08.2017

Certified Translator: Language Arts - Languages

Global Institute of Translation
Agoura Hills, CA
2016

Bachelor of Arts: Drama and Dance -

New York University
New York, NY
05.1989

Skills

  • Fully bilingual (English - Spanish)
  • Develops creative concepts that align with client objectives and themes
  • Coordinates all aspects of event planning, including venue selection, catering, decor, entertainment and logistics
  • Sources and Secures Guest Speakers
  • Sources and manages vendors by negotiating contracts and ensuring highest quality
  • Creates and manages event budgets, ensuring cost effectiveness and financial success
  • Oversees on-site event management during set up, 'Day-of', and post coordination to ensure smooth execution
  • Problem-solves and adapts quickly to unforeseen challenges
  • Permits and Insurance securement
  • Vision Boards
  • RFP and Formal Proposal Drafting
  • BEO's creation and implementation
  • Problem solving, skilled and calm under pressure
  • Digital/paper invites and RSVP Manager
  • Knowledge of A/V design/operation
  • Social Media Management
  • Budget Allocation
  • Menu Planning
  • Staff Sourcing & Oversight
  • Logistics Coordination
  • Wide knowledge of diverse cultures with ceremonial traditions and practices
  • Transportation Coordination
  • Registration Management
  • Post-event Analysis
  • Guest Management
  • Social Events
  • Corporate Events & Team Building
  • Destination Events & Management
  • Hotel and Room Block Negotiations
  • Meeting Planning

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Event Planner-Freelance

Self
01.2021 - Current

Event Planner

THE PARTY GODDESS
09.2018 - 03.2019

Event Coordinator/Event Manager

EVENTI GROUP - Event Planner
07.2016 - 04.2020

Day of Event Manager/Production Designer/Senior Planner's Assistant

EVENT SOLUTIONS
05.2014 - 02.2020

Some College (No Degree) - Organizational Leadership

Management & Development - Udemy.com

Event Planner Certification: Special Events Planner/ Manager - Special Events Planner

Ashworth College

Certified Translator: Language Arts - Languages

Global Institute of Translation

Bachelor of Arts: Drama and Dance -

New York University

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Tanya Soler