Fabiana Hartley
Las Vegas,NV
Summary
Executive Assistant with extensive experience in financial management and human resources at All World Ventures. Proficient in QuickBooks and recognized for enhancing employee relations and operational efficiency. Successfully managed complex travel logistics and provided comprehensive executive support, resulting in increased productivity. Strong background in office management, staff training, and event planning, with proven organizational and project support skills.
Overview
12
12
years of professional experience
Work History
Executive Assistant
All World Ventures
09.2021 - Current
- Handle confidential and sensitive information with discretion and tact.
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Process travel expenses and reimbursements for executive team and senior management group.
- Run one department Human Resources with four different payrolls, retirement, recruitment, benefits, background check, onboarding, off boarding, contract formulation and employee management
- Business and personal financials including, taxes, accounting (books, balance sheet, multiple QuickBooks accounts, AR/AP), banking (manage 25 businesses accounts, line of credit with J.P.Morgan, draws and wires), cashflow numbers, loans, mortgage, lenders engagement, cash disbursements, internal loan tracker, write offs.
- Insurances: car, life, worker's compensation, cyber and armed security.
- LLC Management: register, entity taxes, EIN registration.
- Basic Administrative duties: Order office supplies, manage office expenses, vendors stack, monthly expenses, passwords and company hygiene.
- IT: Website build, software management/pay, employee device tracker, MDM, JAMF , Apple Business Management, Google Workspace and Domains.
Manager
Thomas Rose LLC
08.2016 - 06.2019
- Accomplished multiple tasks within established timeframes.
- Maintained professional, organized, and safe environment for employees and patrons.
- Followed all protocol and compliances with franchise
- Successfully overseen building renovation, budget and calendar management
- Created policies and coordinated business operations,
- Managed daily operational costs with exceeding expectations
- Successfully maintained budgets and allocated resources to maximize productivity and profitability always meeting goals for food and employee cost.
- Managed and motivated employees to be productive and engaged in work.
- Ran one department Human Resources handling recruiting, interviews, training, onboarding and off boarding
- Monitored and analyzed business performance to identify areas of improvement and make necessary adjustments.
- Developed and implemented business strategies to achieve business goals and stay competitive.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Ensured that all company HR procedures and guidelines are followed.
Human Resources Manager
Priscila Goldenberg
10.2013 - 03.2016
- Handled over 100 clients account per month;
- Scheduling appointments, always available to handle
any problem. - Trained new employees and overseen their ability to work with our clients
- Organizing agenda of 10 employees
- Handling A/R and A/P
- Maintained positivity and poise, even in
stressful situations. - Continually worked to enhance my set of communication skills and strategies.
- Utilized strong decision-making and problem-solving skills
- Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
- Maintained human resources regulatory compliance with local, state and federal laws.
Education
MBA - Business Administration And Management
University of Northern Virginia
Manassas, VA07.2012
MBA - Human Resources Management
University of Northern Virginia
Manassas, VA07.2012
Bachelor of Arts - Communication: Journalism
University of Northern São Paulo
Sao Jose Do Rio Preto - Brazil12.2006
Skills
- Business administration and financial services
- Risk management strategies
- Compensation and benefits administration
- Accounts receivable and payable
- QuickBooks proficiency
- Human resources management
- Executive support and calendar management
- Travel coordination and logistics
- Bookkeeping and payroll processing
- Financial management and budgeting
- Calendar management
- Travel coordination
- Payroll administration
- Budget management
Languages
English
Professional
Portuguese
Full Professional
References
References available upon request.
Timeline
Executive Assistant
All World Ventures
09.2021 - Current
Manager
Thomas Rose LLC
08.2016 - 06.2019
Human Resources Manager
Priscila Goldenberg
10.2013 - 03.2016
MBA - Business Administration And Management
University of Northern Virginia
MBA - Human Resources Management
University of Northern Virginia
Bachelor of Arts - Communication: Journalism
University of Northern São Paulo
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