FABIOLA ECHEVARRIA
MA
Summary
Self-directed and resourceful professional with 7+ years of experience successfully organizing, managing and delivering cross-functional projects. Influences and guides at executive-level while structuring and executing complex analyses to support strategy in fast-paced and evolving environment. Excellent influencer and relationship builder with growth mindset and strong communications skills with history of transforming inefficient, underperforming operations into successful enterprises. Accomplished communicator with talent for building over-achieving teams. Dedicated to continuous improvement and achieving market-leading results.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Chief of Staff
Melanin Haircare
03.2023 - Current
- Successfully managed high-impact projects from inception to completion, delivering results on time and within budget
- Coordinated project teams, identified critical milestones, and ensured project goals were met
- Served as a key liaison between executive leadership and various departments, facilitating effective communication and collaboration
- Prepared and delivered high-impact presentations to senior executives, board members, and external stakeholders
- Provided direct support to the CEO, managing their schedule, handling confidential information, and ensuring smooth day-to-day operations
- Developed comprehensive SOPs for various departments, ensuring clear and standardized procedures across the organization and collaborated with subject matter experts to document processes, resulting in improved efficiency and reduced errors by 15%.
- Managed cross-functional teams of 2-5 members to ensure smooth collaboration and completion of high-priority projects.
- Optimized organizational structures, leading to increased efficiency and better resource allocation.
Executive Assistant to CEO/Business Development Executive
Business Atelier
05.2021 - 02.2023
- Established policies and procedures for administrative staff, personal support staff, staffing organization & staff development
- Handled daily operational and administrative functions - including contract management
- Managed supplier and vendor relations - including AP/AR, invoicing, due diligence, and optimized billing processes, new business development & product development
- Led team of 5+ customer success specialists with over 150 B2B accounts
- Spearheaded the launch and implementation of a $2.5M Federal grant-backed incubator and accelerator program with 10+ cohorts including: creation of policies & procedures, contract development, compliance documentation, timesheet creation, KPI reporting and 2 successful federal audits.
- Supported the sales team for higher revenue generation.
- Enhanced customer satisfaction with timely follow-ups and addressing concerns.
- Developed strategic partnerships, collaborating with key industry players to expand business opportunities.
Executive Assistant to CEO
Connect Assistance
12.2020 - 05.2021
- Managed professional calendar - including appointment scheduling, event planning, roll calls, and conference call facilitation
- Planned and coordinated PR initiatives, business development events, partner retreats, holiday parties and more
- Managed and tracked travel/meeting/conference expenses; worked closely with finance and accounting group to ensure spending was aligned and within budget
- Coordinated all aspects of internal and external visitor meetings, seminars, interviews
- Coordinated the launch of new branch in a 4th country taking care of international travel coordination for 40+ employees from 3 different countries, hotel accommodations, transportation, catering, employee outings and health requirements with COVID restrictions in place
- Most of the work was done remotely.
Executive Assistant to CEO, CFO & COO
DARMA Capital
07.2019 - 12.2020
- Managed and prioritized our partners' schedules to ensure that their time is focused on critical, strategic issues
- Coordinated communications, track and follow up on requests (20+ daily), and identify those of importance which require immediate attention
- Performed a variety of accounting activities, such as preparing between 10 and 20 check requests, expense reports, purchase orders, and invoices each week
- Ensured and maintained confidentiality of all communications and documentation
- Organized international and domestic travel arrangements for up to 4 staff members, including all transportation and hotel stays.
Executive Assistant to CEO
Jackson Wealth Management
10.2016 - 04.2020
- Prepared documents, reports and presentations for executives using advanced software proficiencies
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team efficiency
- Created expense reports, budgets and filing systems for financial assistants and advisor departments.
Assistant
Morell, Bauza, Cartagena y Dapena Law Office
01.2015 - 10.2016
- Supported 10 lawyers and 3 administrative directors simultaneously
- Organized the new office and designed systems to maximize administrative operations
- Arranged and maintained sensitive documents in compliance with security procedures
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
Bachelors - Business Administration
Universidad Ana G. Mendez
05.2025
Skills
- Strategic planning & execution
- Process optimization & efficiency
- Cross-functional collaboration
- Program management
- Fluent in English & Spanish
- Project & change management
- Microsoft Office
- Notion
- Trello
- Monday
- Smartsheet
- Hubspot
- Quickbooks Online
- Slack
- Zendesk
- Asana
- Pipeline Development
- KPI Monitoring
- Account Management
Certification
- Inbound, Hubspot - 2023
- Project Management, Slack - 2023
- Project Management, Asana - 2022
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Chief of Staff
Melanin Haircare
03.2023 - Current
Executive Assistant to CEO/Business Development Executive
Business Atelier
05.2021 - 02.2023
Executive Assistant to CEO
Connect Assistance
12.2020 - 05.2021
Executive Assistant to CEO, CFO & COO
DARMA Capital
07.2019 - 12.2020
Executive Assistant to CEO
Jackson Wealth Management
10.2016 - 04.2020
Assistant
Morell, Bauza, Cartagena y Dapena Law Office
01.2015 - 10.2016
Bachelors - Business Administration
Universidad Ana G. Mendez
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