FABRICIO SUAREZ

Executive Assistant to the Chairman and CEO

AFS WAREHOUSE & DISTRIBUTION,LLC

ATLANTA, GA

08.2009 - 08.2024

Greeted and assisted high-level visitors, including company executives, board members, and shareholders.
Organized executive's schedule by arranging meetings, conferences, teleconferences, and travel.
Maintained confidential files and records for the Chairman and CEO.
Drafted correspondence to internal and external parties on behalf of the executive.
Provided administrative support such as preparing reports, transcribing notes, filing documents.
Coordinated events with vendors for various functions such as team building activities or offsite meetings.
Managed all incoming calls for the executive office in a professional manner.
Prepared expense reports and tracked departmental budget expenses.
Assisted in the preparation of presentations for senior management meetings.
Monitored daily emails sent to the executive office; responding when appropriate or forwarding to the correct person and department.
Researched information related to topics discussed at board meetings or other business matters pertaining to the CEO's role within the organization.
Conducted research on potential partners or clients prior to scheduled meetings with executives.
Acted as liaison between executives and staff members in order to ensure effective communication among all levels of personnel.
Developed strong working relationships with outside vendors as well as internal departments.
Created project plans for upcoming initiatives that required coordination between multiple departments.
Served as primary contact for inquiries regarding corporate policies or procedures from both internal and external sources.
Managed and tracked expenses to meet company budget requirements.
Set up meeting and event logistics for senior management and updated calendars.
Leveraged word processing software to create proposals, letters and memos.
Handled confidential information with discretion and integrity.
Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
Reviewed incoming reports, applications and memos to determine workplace priorities.